1. Training Grant Administrative Support Roundtable Discussion
Wednesday, February 20, 2019
10:00am-11:00am
Office of Graduate and Postdoctoral Studies (OGPS)
Jessica Schwartz, Ph.D., Director, Office of Training Grant Support
Presenters:
Margaret Allen and Cathy Mitchell - Training Grant Administrative Support

2. Process for contacting the Training Grant Support Staff:
New! Hands-on Training Grant Support
Experienced Training Grant Administrators will advise and provide hands-on support
Margaret Allen
Cathy Mitchell
Available part time to provide advice on Training Grant Administration
- Pre-Award and Post-Award advice.
Will share their extensive hands-on experience with M-FACTIR and xTRACT.
(They do not prepare tables).
Will consult and demonstrate, by pre-arrangement.
For individuals, training grant teams and small group sessions.
Process for contacting the Training Grant Support Staff: 
Send an arrange a consultation with Margaret and/or Cathy
2.       You will receive a short list of questions for Margaret and Cathy to better serve your needs.
3.       An appointment will then be scheduled
4.       Departments outside of the Medical School will need to provide a shortcode to cover these consulting costs. .

3. Agenda: TG Admin Support Roundtable Discussion
Getting Started
Resources – Contacts
eResearch/PAF
ORSP
NIH Instructions
Medical School
M-FACTIR
Other Schools and Colleges
Upcoming renewals
NIH or Program Officer (PI generally contacts)
NIH Help Desk
Suggested Overall Timeline
Questions & Answers
Survey

4. Agenda: TG Admin Support Roundtable Discussion
Getting Started
eResearch/PAF
NIH Instructions
M-FACTIR
Upcoming renewals

5. Getting Started eResearch/PAF (path to PAF) – access; login –
eResearch Proposal Management - Go To tab "Getting Started”
This page is a brief overview of what you need to do to get started in eResearch

6. Getting Started (cont)
NIH Instructions
Training Instructions for NIH and Other PHS Agencies – Forms Version E Series Revised 12/7/18 - Guidance developed and maintained by NIH for preparing and submitting applications via Grants.gov to NIH and other PHS agencies using the SF424 (R&R) - e.pdf
Ruth L. Kirschstein National Research Service Award (NRSA) Institutional Research Training Grant (Parent T32) - Funding Opportunity Instructions – PA
Special Note: Not all NIH Institutes and Centers (ICs) participate in Parent Announcements. Applicants should carefully note which ICs participate in this announcement and view their respective areas of research interest and requirements at the Table of IC-Specific Information, Requirements and Staff Contacts website. ICs that do not participate in this announcement will not consider applications for funding. Consultation with NIH staff before submitting an application is strongly encouraged.

7. Getting Started (cont)
M-FACTIR – FACulty and Trainee Information Resources.
This is a UM tool to facilitate preparation of NIH Training Grant data tables. It is highly recommended. Most of the data already in M- FACTIR has been pulled from the institution.
M-FACTIR URL:
To request access to M-FACTIR, submit a service request to HITS via help.med.umich.edu or by calling the Service Desk at (734)

8. Getting Started (cont)
Upcoming renewals –
May 25, 2019, September 25, 2019, January 25, 2020
Standard application due dates - apply-application-guide/due-dates-and-submission-policies/due- dates.htm
However, please note that not all participating NIH Institutes and Centers (ICs) accept applications at every standard date. Applicants should consult the Table of IC-Specific Information, Requirements and Staff Contacts for specific due dates.

9. Agenda: TG Admin Support Roundtable Discussion
Resources – Contacts
ORSP
Medical School
Other Schools and Colleges
NIH or NIH Program Officer (PI generally contacts)
NIH Help Desk

10. Resources - Contacts
ORSP – find your PR (project representative) in ORSP (Office of Research and Sponsored Projects) by going to their website and search under your dept/program:

11. Resources – Contacts (cont)
Medical School – Heather Offhaus – Director Jane Sierra – Assoc. Director
Contact (link sends ) or / (Fax )
2800 Plymouth Road, NCRC Building 520, Room 3174, Ann Arbor, MI
A list of Grant Services & Analysis staff is available in the Personnel Directory; analysis

12. Resources – Contacts (cont)
Other Schools and Colleges – OGPS Website:
Link to all T32 Admins – In process of being updated

13. Resources – Contacts (cont)
NIH Help Desk: eRA Service Desk
Hours: Mon-Fri, 7AM-8PM EDT/EST Web: Toll-free: Phone:
eRA Service Desk Ticket (best option):
NIH Program Officer (PI generally contacts) – on award notice

14. Agenda: TG Admin Support Roundtable Discussion
Suggested Overall Timeline

15. Suggested Overall Timeline
Alumni – track for 15 years – annual RPPR (Table 8 in xTRACT): LinkedIn, Facebook, Google Search, UM Mentor
Faculty biosketches – with NIH format; PMID # -
Anyone submitting an application, proposal or report to the NIH must include the PMC reference number (PMCID) when citing applicable papers that they author or that arise from their NIH-funded research.
Appendices – handbooks, sample forms, program events:
It is recommended to check your FOA (funding opportunity announcement) to further clarify appendix limits in your particular grant. 

16. Suggested Timeline for NIH Training Grant Preparation – 1 Standard T32 deadlines: Jan 25, May 25, Sept 25 UMich recommends applying 1.5-2yr before end of current funding cycle
One year ahead – Review NIH Instructions for preparing Institutional Training Grants and Data Tables Contact alumni if you haven’t maintained regular contact (15 yr) – Get cv: need current position, funding, publications Remind faculty and trainees about upcoming renewal – participation is important

17. Suggested Timeline for NIH Training Grant Preparation - 2
One year – six months ahead (start early – can update if necessary before submission) Update Participating Faculty list in M-FACTIR and xTRACT. (New application – initiate PAF first). Contact Participating Departments for Program-specific data on trainees and applicants. Send faculty their individual M-FACTIR profiles for updates, including trainee mentoring.

18. Suggested Timeline for NIH Training Grant Preparation - 3
Six months ahead Enter/update Program-specific data in M-FACTIR. Fill in gaps in Program-specific data. Review and confirm institutional data in M-FACTIR. Use Pub-Med to compile trainee publications (via xTRACT). Confirm with trainees and mentors.

19. Suggested Timeline for NIH Training Grant Preparation - 4
Three – six months ahead PI / TG Directors draft text for Research Training Plan, Diversity, RCR, Rigor, Progress Report. Collect Faculty biosketches – update in current biosketch format Personal statement can include information on mentoring experience and mentoring activities Collect trainee research progress statements, publications, awards for Progress Report. Transfer data into xTRACT from M-FACTIR reports. Review draft tables as xTRACT pdfs. Fill in gaps in Program-specific data. Prepare Budget and Budget Justification Collect letters of support, other supporting documents.

20. Suggested Timeline for NIH Training Grant Preparation - 5
One-three months ahead
Complete data tables via M-FACTIR and xTRACT
adjust table formats as needed – final xTRACT PDFs are attached to application
submit Administrative shell, including table drafts and letters of support, to Administration
Review and finalize text – be sure text is consistent with tables

21. Agenda: TG Admin Support Roundtable Discussion
Questions & Answers

22. Agenda: TG Admin Support Roundtable Discussion
Please Complete Survey