1. Intro to Aleph Staff Client and Searching
Helen Look
Julie Weatherbee
May 21, 2004

2. Welcome to LMS Training
Introductions
Training Materials

3. Classroom Guidelines
Enjoy the light refreshments, but be careful around the keyboards
Turn off cell phones and pagers during class
Avoid other activities such as and text messaging during class
Stay with the class, ask the rover for assistance if you need it
Ask questions if you don’t understand

4. Overview of the Workshop
Part I
Aleph Overview
Getting Started with Aleph
Library Structure and Terminology
Aleph Interface
Part II
Searching
Conclusion
Evaluations

5. Switching to Aleph NOTIS + III = ALEPH
Aleph is the name of the library management system (LMS) software that will be replacing NOTIS and III
NOTIS + III = ALEPH
The bibliographic, authorities, and circulation functions of MIRLYN and the ordering and collection budget functions of Innopac will be merged in Aleph

6. Switching to Aleph NOTIS is no longer being supported or updated
The newer software is being updated regularly
More cost effective than supporting a mainframe
Switch to production in July

7. Differences within Aleph
Who is part of the change at UM?
Bentley Library, Clements Historical Library, Flint Library, and the University Library
These 4 sets of bibliographic and authorities records will be combined into one, but still individually searchable
Aleph supports vernacular scripts in cataloging and the web OPAC

8. Client/Server Software
“Client” (piece of software) on staff machines that connects to a “Server”
Much of the work that the system does is off-loaded to the client, allowing the server to perform more intensive tasks
Client/Server Software
Telnet/Terminal Software
MeetingMaker
Pine
Mulberry
NOTIS
M-Pathways

9. Aleph Overview
Aleph structure and terminology is quite different from the structure and terminology we are now using
There are new options, new ways of working, and even new names for what we do
You will need to know these new concepts in order to be able to work effectively in Aleph

10. Modules in Aleph Each functional area has its own module
Acquisitions/Serials
Cataloging
Circulation
Aleph Administration
ILL (not currently functional)
The Reserves and Web OPAC modules are accessible via a web browser and NOT through the client software

11. Aleph Library Structure and Terminology
NOTIS
ALEPH
Databases
Libraries
(Administrative, Bibliographic, Holdings)
Locations
Sublibraries
(Hatcher, BUHR, Clements)
Sublocations
Collections
(Asia, Labadie, Maps)

12. Aleph Library Structure and Terminology
The 7 libraries start with MIU and then a 2 digit number:
MIU01- Bibliographic
MIU02- LC Bib Resource
MIU10- Authorities
MIU11- LC Authorities
MIU30 - Reserves
MIU50- Admin (Items, Orders, Linking)
MIU60- Holdings
Note: ILL currently is not functional

13. Desktop Client Distribution
The training client is distributed through the Novell Application Explorer
If you are from a library that does not use the Novell Application Explorer (AAEL, Bentley, Clements, and Flint), the Aleph client will be distributed via download to appropriate staff
In both cases, and other directions will be given

14. Updates to the Client Software
Version Check is a built-in utility that is used to update the Aleph desktop client
Version Check runs automatically when you log in to your computer (not when you log into Aleph itself)

15. Updates to the Client Software
New updates will appear in the Version Check box upon login

16. Updates to the Client Software
To insure that you receive the updates, you should log out and log into your computer on a daily basis

17. Aleph User Name and Password
Your Aleph user name is your university uniqname
Your Aleph password is a separate password that will be given directly to you
When you receive your new password, you should change the password to something only you know and can remember
There may be some units that need to use a generic user name

18. Aleph User Name and Password
For today’s class, we will be using a generic username and password to access the training database
Please Do Not Change the Training Password
When you login with your username and password, Aleph will use a feature named persistence to reload the last interface you used but not the records you had displayed

19. Logging into Aleph
Open Aleph (use the start menu or a desktop shortcut)
We will be using a training database
Logging in to Aleph,
User Name: TRAINING
Password: LEARNALEPH
Note: All names automatically default to uppercase.
Watch me login. [LOGIN]. Now, when you login, do not be concerned if your interface does not look exactly like the one on the screen here. This is caused by a feature of the program named persistence. We’ll explain more about persistence later. To get your interface to appear like mine, move your cursor to the upper left of the program and click on the button with the binoculars icon.