1. Built to Amaze: The Athletic Scorecard And everything the CIO needs to know about athletics…
Jennifer Vega La Serna, Ph.D., Vice-President Academic Services, College of the Sequoias
Tim McGrath, Vice President, Instruction
San Diego Mesa College

2. California Community College Athletics Association (CCCAA)
CCCAA roles and structure
CCCAA Board – CIO Roles in the CCCAA
Academic Athletics Standards and Review Committee
Finance Committee
Governance Committee
History Committee
Appeals to the Board
Executive Director and staff
Commissioners
Conferences
Affiliate organizations
Athletic Directors
Coaches
College President (CEO)

3. Pop Quiz- Article 1 - CCCAA
Article All colleges participating in intercollegiate athletics shall be in good standing of the CCCAA. The definition of good standing includes but is not limited to:
A.   Establishment and maintenance of high standard of ethics and fair play
B.   Winning a regional championship in at least one sport once every five years
C.   Submitting financial reporting forms for hosted postconference competition events 90 days after the deadline
D.   All of the above

4. Pop Quiz- Article 1 - CCCAA
Article All colleges participating in intercollegiate athletics shall be in good standing of the CCCAA. The definition of good standing includes but is not limited to:
A.   Establishment and maintenance of high standard of ethics and fair play
B.   Winning a regional championship in at least one sport once every five years
C.   Submitting financial reporting forms for hosted postconference competition events 90 days after the deadline
D.   All of the above

5. Pop Quiz- Article 2 – CCCAA Board
Article CCCAA Board Membership consists of:
A.   1 CEO from each all-sport conference, 1 CEO selected at large, 1 conference commissioner, and the CCCAA MC Chair
B.   1 CEO from each all-sport conference, 1 CEO selected at large, 1 representative from the CCCCSSAA, 2 conference commissioners, and the CCCAA MC Chair
C.   1 CEO from each all-sport conference, 1 CEO selected at large, 2 representatives from the CCCCSSAA, 2 representatives from the CCCCIO, 2 conference commissioners, and the CCCAA MC Chair
D.   1 CEO from each all-sport conference, 1 CEO selected at large, 1 representative from the CCCATA, 1 representative from the 4CA, 2 conference commissioners, and the CCCAA MC Chair

6. Pop Quiz- Article 2 – CCCAA Board
Article CCCAA Board Membership consists of:
A.   1 CEO from each all-sport conference, 1 CEO selected at large, 1 conference commissioner, and the CCCAA MC Chair
B.   1 CEO from each all-sport conference, 1 CEO selected at large, 1 representative from the CCCCSSAA, 2 conference commissioners, and the CCCAA MC Chair
C.   1 CEO from each all-sport conference, 1 CEO selected at large, 2 representatives from the CCCCSSAA, 2 representatives from the CCCCIO, 2 conference commissioners, and the CCCAA MC Chair
D.   1 CEO from each all-sport conference, 1 CEO selected at large, 1 representative from the CCCATA, 1 representative from the 4CA, 2 conference commissioners, and the CCCAA MC Chair

7. Athletics Chain of Command
The following chain of command has been established for athletic reporting:
Coaching Staff  Athletic Director  CEO (or designee)
 Conference Commissioner  CCCAA(3C2A).
Except under extraordinary circumstances, individuals must not skip a step in the chain.
Is the CEO responsible at your college? What is the role of the CIO?

8. Checks and balances: Compliance and Accountability
Are there appropriate internal and external athletic department structures in place to ensure compliance with institutional, conference and CCCAA rules?
Who is held accountable for overall compliance? Are they aware that they are responsible?
Who is responsible for conducting the required compliance in-service? Who attends the in-service?
Who is responsible for determining and verifying student-athlete eligibility?
In order for your college to participate in athletics, your CEO, Athletic Director and coaches must take and pass an exam. Next year adding CIOs and CSSOs.

9. Understanding CCCAA Policy
The CCCAA requires the submission of FORM R-2 annually signed by the CEO and the Athletic Director. By signing the form, both attest to the completion of the athletic staff’s in- service to review the rules of the Conference, CCCAA, and sport specific rules.
Does the CIO participate in the in-service? Does the CIO take the compliance exam?
Is your athletic director staff or faculty? If the athletic director is faculty, it is not permissible for him/her to supervise faculty/coaches.

10. Pop Quiz- Article 7 - Compliance & Due Process
Article Physically assaulting or attempting to assault anyone other than an official during an event requires ejection from that contest and suspension from the next three contests.
A.   True
B.   False

11. Pop Quiz- Article 7 - Compliance & Due Process
Article Physically assaulting or attempting to assault anyone other than an official during an event requires ejection from that contest and suspension from the next three contests.
A.   True
B.   False

12. Pop Quiz- Article 7 - Compliance & Due Process
Article Leaving the bench area in reaction to an altercation but not becoming physically or verbally confrontational shall result in at a minimum, ejection from that contest and suspension from the next scheduled contest. A. True B. False

13. Pop Quiz- Article 7 - Compliance & Due Process
Article Leaving the bench area in reaction to an altercation but not becoming physically or verbally confrontational shall result in at a minimum, ejection from that contest and suspension from the next scheduled contest. A. True B. False

14. Pop Quiz- Article 7 - Compliance & Due Process
Article To appeal the decision of a CCCAA Appeals Board, the next step in the process is to request a decision of the:
A.   CCCAA Board
B.   CCCAA Management Council Chair, CCCAA Board Chair, and the CCCAA Executive Director
C.   Binding Arbitration Panel
D.   None of the above

15. Pop Quiz- Article 7 - Compliance & Due Process
Article To appeal the decision of a CCCAA Appeals Board, the next step in the process is to request a decision of the:
A.   CCCAA Board
B.   CCCAA Management Council Chair, CCCAA Board Chair, and the CCCAA Executive Director
C.   Binding Arbitration Panel
D.   None of the above

16. One School – One Vote
Each CCCAA member college authorizes a voting delegate and/or alternate to participate in in casting ballots in the legislative process.
Are you made aware of proposed legislation?
Is the vote an athletic department vote or and institutional vote?

17. Compliance with State and Federal Title IX
Who on your campus or in your district is identified as the Title IX Coordinator?
The athletic director should not also serve as Title IX coordinator unless they have been trained in a multitude of other areas falling under the law: .php
Is your college in compliance with Title IX? Test I, II or III?

18. Student athlete matriculation
Do you know your college’s student athlete transfer rate? Do your student athletes complete 12 units of academic coursework relating to his/her individual educational plan each semester while being actively enrolled and attending full time? Have you allocated resources to ensure student athletes’ access for academic advisement? These are questions you must ask in order to be an ombudsperson in the area of athletics.
What does the success date show relative to the academic success of your student athletes?
Who is responsible for tracking student athlete adherence to the individualized education plan?
Does your college provide a comprehensive student athlete orientation class that includes eligibility rules, NCAA transfer rules, athletic health issues, time management and study skills?

19. CCCAA Athletics Scorecard
The purpose of the CCCAA Athletic Scorecard is to create a database for all California Community Colleges. The database is designed to allow stakeholders to report and view accurate student records and to provide responsive and equitable data to the state and community colleges with respect to student athletes.
Purpose to recognize student equity programs with substantiated data.
Collaboration with CCCAA and CalPass: John Hetts and Ken Sorey from CalPass developed and validated the Scorecard
Modeled after the Basic Skills Scorecard
Based on Form 3 data and validated by the colleges.

20. CCCAA Athletics Scorecard

21. Student Athlete Dashboard

22. Athletics data and equity
How could the athletics data assist you in utilizing equity funds to support student athletes?
How could the data be utilized to start conversations at your college?
College examples on use of the Athletics Equity Data
College of the Sequoias
El Camino College

27. Student Equity Data (DIGS)

28. Student Success
Success Center

29. Student equity and success
Success Center
6,000 visits to the Success Center
Mentor Meeting
Over 2,000 Student Athletes
attended Mentor Meetings

30. Success Stories!

31. 57 Student Athlete Graduates
Success Stories!
Graduation Success!
2014
57 Student Athlete Graduates
2015
60 Student Athlete Graduates
2016
96 Students Athlete Graduates

32. CCCAA issues and impact on CIOs
Student Athlete Eligibility
Student athletes need to do complete 12 units per semester, 24 units for 2 years with a 2.0
Issue: prior to this a fall athlete could fail all classes in the fall semester and still be eligible to compete in the spring semester. Changed through legislation.
Now students must complete 6 units in the preceding semester with a 2.0.
Have you met with your Athletic Director to review this academic legislation and discuss the vote from your college?

33. Student Athlete Eligibility and Student Success
Bylaw 1.3.3: In order to be eligible and remain eligible to represent an institution in intercollegiate athletics competition a student athlete has to successfully complete at least 6 units (semester or quarter) during the preceding academic term in which the student is enrolled as a full-time student at the certifying institution with a cumulative 2.0 GPA beginning with and including the units taken during the first semester/quarter of competition. Institutional verification for eligibility for continuing competition will be completed within one week of the posting of grades for the academic term by the institution.
At least nine of the 12 must be in remediation, CTE/certificate, associate degree, transfer/GE, major preparation, or articulation and consistent with the student’s educational plan.

34. By-Law 1.3.3 issues and discussion
Intersession – colleges without intersession, certifying institution requirement, distance education offerings.
Pass/No Pass – how to include pass/np grades in calculating GPA, new law allows up to 2.5 for a pass grade, basic skills implications.
New pathways – completion of basic skills courses prior to eligibility, third year eligibility.
Student athlete success programs – student success and equity programs across the state (counseling, study hall, priority registration, ed plans, tutoring, success centers)
Proposals for new bylaws going forward now: intersession and summer session

35. Pop Quiz- Bylaw 1 - Student Athlete Eligibility Scenarios
Bylaw A softball student-athlete at a quarter institution uses her first season of competition in the sport during the academic year and only completes 5 units during winter quarter. Is she eligible for spring quarter?
A.   Yes
B.   No

36. Pop Quiz- Bylaw 1 - Student Athlete Eligibility Scenarios
Bylaw A softball student-athlete at a quarter institution uses her first season of competition in the sport during the academic year and only completes 5 units during winter quarter. Is she eligible for spring quarter?
A.   Yes
B.   No

37. Pop Quiz- Bylaw 1 - Student Athlete Eligibility Scenarios
Bylaw A student attends a California community college and competes in swimming for one season. She transfers to a four-year college and takes a full load of classes for one year with no sport participation. She then goes back to a second California community college and wants to play water polo. What does she need in order to compete?
A.   She will need to fulfill the transfer rule requirements because her last participation was at another California community college
B.   She is immediately eligible if she enrolls in and attends 12 units at the second California Community College
C.   She is immediately eligible if she has a 2.0 GPA

38. Pop Quiz- Bylaw 1 - Student Athlete Eligibility Scenarios
Bylaw A student attends a California community college and competes in swimming for one season. She transfers to a four-year college and takes a full load of classes for one year with no sport participation. She then goes back to a second California community college and wants to play water polo. What does she need in order to compete?
A.   She will need to fulfill the transfer rule requirements because her last participation was at another California community college
B.   She is immediately eligible if she enrolls in and attends 12 units at the second California Community College
C.   She is immediately eligible if she has a 2.0 GPA

39. Student Athlete Success
Equity and student success
Knowledge
Data
Support
Responsiveness
Discussion