1. Contributing to and Contributed By in the Alma Community Zone.pptx
Yoel Kortick Senior Librarian

2. Editing CZ Bibliographic records II
Introduction I
Editing CZ Bibliographic records II
Contributing Portfolios to the CZ
III
Contributing Local Electronic Collections to the CZ IV
The Community Zone Management Group V
<Delete this slide, but use for reference>

3. Our Goals The goals of community zone contribution are:
To have high quality descriptive records in the Community Zone Catalog
To have both individual portfolios as well as entire collections which
Meet the needs of the community
Are added to the Community Zone at a speedy pace
Therefore Alma includes options to allow the library staff to play an active role and collaborate in the Community Zone.

4. What can be contributed?
The Community Zone offers users the opportunity to
Update bibliographic records
Add portfolios to particular existing collections
Contribute entire collections.

5. Update Bibliographic records
By allowing institutions to enrich records directly in the Community Zone, everyone can benefit from the work of other libraries in the community.
Any change to Community Zone bibliographic records is automatically reflected in the records at every institution that uses the Community Zone bibliographic record.

6. Portfolio Contribution
Portfolios can be contributed to the following four electronic collections:
‘Free E‐ Journals’
‘Miscellaneous Ejournals’
‘Miscellaneous Free eBooks’
‘U.S. Government Documents’

7. Editing CZ Bibliographic records II
Introduction I
Editing CZ Bibliographic records II
Contributing Portfolios to the CZ
III
Contributing Local Electronic Collections to the CZ IV
The Community Zone Management Group V
<Delete this slide, but use for reference>

8. Editing CZ Bibliographic records
Search CZ via ‘All Titles’, click ‘Edit Record’

9. Editing CZ Bibliographic records
The record opens in the Metadata editor
Here we see that it has four subject fields

10. Editing CZ Bibliographic records
We add additional subject fields
Added these
These already existed

11. Editing CZ Bibliographic records
The change is automatically reflected in the CZ record and every institution in the world immediately sees the new version

12. Editing CZ Bibliographic records
All institutions can also see who did the editing.
This is evident in the “Contributed by” field.

13. Editing CZ Bibliographic records
It is also possible to search the community zone by the contributing institution using the “Contributed By” field.

14. Editing CZ Bibliographic records
Salford University, for example, has contributed 171 titles

15. Editing CZ Bibliographic records
The University of Adelaide, for example, has contributed 4,318 titles

16. Editing CZ Bibliographic records II
Introduction I
Editing CZ Bibliographic records II
Contributing Portfolios to the CZ
III
Contributing Local Electronic Collections to the CZ IV
The Community Zone Management Group V
<Delete this slide, but use for reference>

17. Contributing Portfolios to the CZ
Search institution for one of these collections:
‘Free E‐ Journals’
‘Miscellaneous Ejournals’
‘Miscellaneous Free eBooks’
‘U.S. Government Documents’
From the results choose “edit service”
Switch to the “Portfolios” tab
Select ‘actions > contribute’ on the portfolio which you want to contribute to the Community Zone.

18. Contributing Portfolios to the CZ
Step one: Search institution for one of the collections
Step two: From the results choose “edit service”

19. Contributing Portfolios to the CZ
Step three: Switch to the “Portfolios” tab
Step four: Select ‘actions > contribute’ on the portfolio which you want to contribute to the Community Zone.

20. Contributing Portfolios to the CZ

21. Contributing Portfolios to the CZ
The portfolio is then immediately in the CZ accessible by all institutions for anyone to use

22. Editing CZ Bibliographic records II
Introduction I
Editing CZ Bibliographic records II
Contributing Portfolios to the CZ
III
Contributing Local Electronic Collections to the CZ IV
The Community Zone Management Group V
<Delete this slide, but use for reference>

23. Contributing Local Electronic Collections to the CZ
Locate and edit the local electronic collection that you want to contribute to the Community Zone.
Click Contribute to Community.

24. Contributing Local Electronic Collections to the CZ

25. Contributing Local Electronic Collections to the CZ
Receive confirmation message and if desired include note to Ex Libris when confirming

26. Contributing Local Electronic Collections to the CZ
The collection temporarily appears immediately in the CZ as “Under review” until approved by Ex Libris

27. Contributing Local Electronic Collections to the CZ
And now it has been approved and it is in the CZ Any institution in the world can now use it.

28. Editing CZ Bibliographic records II
Introduction I
Editing CZ Bibliographic records II
Contributing Portfolios to the CZ
III
Contributing Local Electronic Collections to the CZ IV
The Community Zone Management Group V
<Delete this slide, but use for reference>

29. The Community Zone Management Group
The Community Zone Management Group (CZMG) is a sub-group of the Alma Product Working Group (PWG)
Among other responsibilities it works to enforce the Community Zone Advisory Guidelines.
The CZMG works together with Ex Libris in maintaining and updating these guidelines as needed.
The group is a “work in process”

30. The Community Zone Management Group
The Community Zone Advisory Guidelines are available via a PDF document which is referenced in the Alma On Line Help.
See

31. The Community Zone Management Group

32. The Community Zone Management Group

33. The Community Zone Management Group