1. School Governance Council Budgeting Overview

2. How can I support this process?
By understanding the process of allocating earned cost center dollars
By understanding what information I should be looking for as I approve the general fund budget recommendations.
As an SGC it is important to understand our role in this process.  As we go through this presentation we will look at many aspects of a budget and many different streams of funding.  SGCs should continue to discuss how to allocate any avaiable funds to support the goals and initiatives of the school strategic plan.  This presentation will help you understand what information you should be looking at as a council and budget and finance committee and which fund sources are a part of the SGC approval process.

3. Funding Sources Title I Student Activity Funds
Grants or Flexible Funds
Cost Center
There are multiple funding sources at every school.  Title 1 dollars are funds provided from the federal government and have very specific programs that they support.  Student Activity Funds are those funds that are generated from items such as (examples- locker fees, parking passes, football ticket sales, etc.)  These funds must be spent back on students and for students (cannot be used for personnel).  SGCs will be voting on the money available in the cost center budget and in certain cases grants or Flexible Funds.  Tracy Watson- Director of Budget Services will walk you through the types of things you may see in a school's cost center and where/how schools get money in this area.

4. Foundation For Budget Development:
School Allotment Guidelines
Reviewed yearly
Board approved

5. Earning Category Formula:
Driver
Teachers: General Education
Enrollment/Class Size
Teachers: Special Program (TAG, EIP, Special Ed, etc.)
Special Program Formula
Paraprofessionals: Kindergarten
1 to 1 Match
Paraprofessionals: Special Programs
Support Staff
Base Allocation/Enrollment
Supplements
Formula and Guidelines
Overtime: SRO/Clerical
Formula and Guidelines
Flex Position
List of approved Flex Positions
Non Personnel Funds
Per Pupil/Program Specific

6. Allocating Earned Dollars
Personnel Dollars Earned:
Address Instructional Needs First
Non Personnel Dollars Earned:
Operating Expenses
Additional Positions

7. Non Personnel Dollar Distribution: ES
Non Personnel Earned:
125,300
Copier Lease/Maintenance
15,000
Custodial Cleaning Supplies
5,600
Professional Learning: Materials/Registration
5,000
General Supplies
10,000
Media Center
9,100
Technology
.50 Custodian
20,902
.50 EIP Teacher
35,083
Total
110,685
Difference
14,616

8. Non Personnel Dollar Distribution: MS
Non Personnel Earned:
161,100
Copier Lease/Maintenance
20,000
Custodial Cleaning Supplies
7,200
Professional Learning: Materials/Registration
5,000
General Supplies
22,000
Media Center
11,700
Technology
10,000
Additional PA III
29,000
.50 General Education Teacher
35,083
Custodial Overtime
Total
144,983
Difference
16,117

9. Non Personnel Dollar Distribution: HS
Non Personnel Earned:
214,800
Copier Lease/Maintenance
25,000
Custodial Cleaning Supplies
9,600
Professional Learning: Materials/Registration
5,000
General Supplies
Media Center
15,600
Technology
15,000
Additional PA III
58,000
.50 General Education Teacher
35,083
Custodial Overtime
10,000
Total
198,283
Difference
16,517

12. What changes might impact the FY20 budget?
Enrollment
Dollars
Major Purchases
Programs

13. What information should I focus on in FY20?
What Initiatives will we focus on for FY20? Which of the identified FY20 Initiatives have no budget impact? What funding sources will we use for the remaining FY20 Initiatives?
We have provided a resource through our January newsletter that will help principals and SGC organize cost center and potentially flex funds to support those initiatives and outcomes of their school strategic plan.  This can also spark a conversation amongst your council around strategic partnerships that you can pursue to support goals and initiatives where funding may be short OR partnering with your local PTA/PTO or foundation for the same puprose.
If there is time at the end, you may want to show them briefly the template that we sent out. Do not go over slide by slide but you may just give them a reminder.