1. UW CURRICULUM OFFICE GOING PAPERLESS

2. UNDERGRADUATE PROGRAM FORM
PAPER-BASED PROCESS
TOTAL 2,940
COURSE APPLICATIONS
500 applications / QUARTER
=2,500 pages
UNDERGRADUATE PROGRAM FORM
40 applications / QUARTER
=400 pages
COURSE FEES
=40 pages
Course applications: 500 (5 pages avg each) not considering the 3 minimum copy sent along (1,500).
UG Program Form: 40 (10 pages avg each) not considering the copies made at the end of the approval process (3 extra copies- 1,200)

3. UNDERGRADUATE PROGRAM FORM
PAPER-BASED PROCESS
OVER 15,000 SHEETS OF PAPER SCANNED, PROCESSED, STORED AND MAILED PER YEAR
TOTAL 2,940
5,640!!
COURSE APPLICATIONS
500 applications / QUARTER
=2,500 pages
4,000 pages
UNDERGRADUATE PROGRAM FORM
40 applications / QUARTER
=400 pages
1,600 pages
COURSE FEES
=40 pages
40 pages
Course applications: 500 (5 pages avg each) not considering the 3 minimum copy sent along (1,500).
UG Program Form: 40 (10 pages avg each) not considering the copies made at the end of the approval process (3 extra copies- 1,200) 3 30

4. PAPER-BASED PROCESS 14 filing cabinets Nearing full capacity
Logistical issues
Organization is a challenge

5. TRANSITION TO PAPERLESS SYSTEM
Objective
Generate a more efficient process
Reduce errors
Increase transparency in workflow
Based transition on our paper-based process
Ensure policy is incorporated
Close relationship with Records Management Office to ensure record keeping is in compliance with state regulation

6. ROLL-OUT PROCESS People are very excited!
Close and continuous working relationship with IT
Communication, communication, communication!
CONTINUOUS TRAINING AND SUPPORT
COMMUNICATION AND TRAINING
OVERSIGHT COMMITTEE
DEVELOPMENT OF SYSTEM AND BETA TESTING
EXPLORATION PHASE: DEPARTMENT NEEDS AND CURRENT PROCESSES