1. Facilities and Capital Projects
Presentation to Westchester Administrative Staff Council
February 1, 2019

2. MISSION AND CORE VALUES
The Facilities & Capital Projects team is responsible for operations and maintenance, construction, projects management, space planning and energy sustainability/resiliency management of all of Pace University's leased and owned properties
CORE VALUES
COLLABORATION: Work together with the University’s community to achieve a shared vision of creative environments that celebrate our diverse experiences
EXCELLENCE: Create high quality, environmentally lasting solutions
INTEGRITY: Conduct ourselves professionally with honesty and the highest level of integrity in all of our endeavors
INNOVATION, CREATIVITY: Create flexible and adaptive designs/solutions that meet our current and future needs.

3. NYC Campus Portfolio Building Year Acquired Use GSF # of Floors
One Pace Plaza
1969
Classrooms Office Residential Academic Spaces Theater
Dining
Library
569,027 20
41 Park Row
1952
Office Specialty Classrooms (Dyson)
147,319 17
Total:
716,346
Leased Spaces
681,602
Grand Total:
1,397,948

4. NYC Campus Portfolio Leased Properties
Building
Lease Term
Use
GSF
# of leased Floors
110 William Street
5 years
Office
35,988 1
140 William Street
20 Years
Performing Arts
47,500 7
156 William Street
10 Years
32,707 2
161 William Street
Office/Classrooms
155,732 18
551 Fifth Avenue (Midtown Center)
10.5 years
13,252
180 Broadway
30 Years
Residence Hall
126,402 23
55 John Street
100,000 16
33 Beekman
146,980 34
52 Broadway
16 Years
Office/Classroom
23,041
80 Greenwich Street*
TBD
Studios/Theater Space/Classroom, office and dressing rooms
Total:
681,602
104
* Contract under negotiation

5. Westchester Campus Portfolio
Year Acquired
# Acres
# Buildings
Sq Footage
Pleasantville (Owned)
1963
200
38*
657,532
Pleasantville (Leased) 3
62,928
White Plains
1975
13. 5 12
388,016
 Total:
213.5 49
 1,108,476
* Includes the Environmental Center storage and animal buildings (5 structures)

6. Building Age Campus Number of Buildings
Number of Buildings 50 years old and older
Number of Buildings years old
Number of Buildings years old
Number of Buildings years old
Number of Buildings 10 years old and under
NYC (Owned) 2 -
NYC (Leased)* 8 3
Pleasantville (Owned) 38 15 10 1 11
Pleasantville (Leased Buildings)*
White Plains 12 9
Total: 62 31 13 14
* Excludes buildings with only floor leases

7. Facilities Operations
Staffing
The operations team is a combination of external and internal engineering, custodial and maintenance staff. ABM is contractor managing the custodial and maintenance contract. There are 9 internal staff members and a Director of Facilities Operations.
Open Position: Engineering Manager
Grounds Keeping
Landscaping and Snow Removal
Deferred and Planned Maintenance
Building Operations
Monitoring boilers, HVAC, plumbing, mechanical and engineer systems
Custodial
Business Continuity

8. Facilities by the Numbers
Work Orders
Average 150 tickets weekly between Pleasantville and White Plains
Average 300 tickets weekly between all NYC owned and leased properties
FY19 – 50 Major Incidents to date
Steam Leaks
Power Outages
Boiler and HVAC Failures
Elevator Failures
Maintenance
Daily Building Rounds
Events
Average 61 event set ups weekly in NYC
Average 43 even set ups weekly in PLV

9. Budget FY19 Budget Summary Operating $ 51,185,500 Capital $ 25,763,112
$ ,185,500
Capital
$ ,763,112
NYC Master Plan
$ ,354,819
Utitlities
$ ,054,537
Total:
$ ,357,968

10. Facilities Condition Assessment
Priority 1 Year 1 - 2
Priority 2 Year 3 - 5
Priority 3 Year 6 - 7
Priority 4 Years
Total:
New York
$ ,222,566
$ ,399,466
$ ,138,632
$ ,519,130
$ ,279,794
Pleasantville
$ ,329,660
$ ,733,475
$ ,960,470
$ ,585,631
$ ,609,236
White Plains
$ ,564,909
$ ,273,383
$ ,420,480
$ ,612,135
$ ,870,907
$ ,117,135
$ ,406,324
$ ,519,582
$ ,716,896
$ ,759,937

11. Facilities Condition Assessment

12. Facilities Condition Assessment

13. Energy Conservation Program
Cost Sharing Agreement
Signed in August, 2017
No Upfront Cost
Quickstart Period (Sept – Feb. 2018)
50% of the Utility Savings are issued to Cenergistic (From March 2018 On)
2 Cenergistic Energy Specialists – Solely Focused on Pace University
Optimize HVAC, Lighting, Mechanical Equipment for Efficient Performance

14. Specific Initiatives
Building Management Computer Controllers William
During Night Energy Audits, Energy Specialist Realized HVAC System was Running 24-7
Instead of Purchasing New Equipment, Energy Specialist was able to Reprogram Existing Controllers to Properly Schedule HVAC System
Anticipated Savings $118,000 a Year
Coffee Maker Schedules
Did You Know there are Restaurant Quality Coffee Makers on Campus that cost over $12,000 a Year to Operate
When Possible, Coffee Makers have been Programmed to Turn Off after 2 hours of inactivity
Anticipated Savings, over $50,000 a Year
Boiler Optimization
Cenergistic Consultant Made Recommendations to Lower Operating Temperatures and unnecessary runtime
Achieved Over $80,000 in Savings this Heating Season

15. $775,000 $387,500 $610,000 Net Savings Sep. ‘17 – Dec. ‘18
Quickstart Energy Savings (Sep. ‘17– Feb. ’18): $222,500
Shared Savings (Mar. ’18 – Dec. ‘18) :
Cenergistic Fees (50% of $159,650):
Net Savings to Pace University:
$775,000
$387,500
$610,000

16. Energy Reduction Equates To:
Removing 548 Cars Off the Road or
Planting 67,419 Trees or
Eliminating 2,629 Metric Tons of CO2

17. FY15 - FY20 CAPITAL PROJECTS SUMMARY
Staffing
The capital projects team includes the new Director of Capital Projects, a project manager and Director of Interior Design
Capital Spend FY15 – FY20: Capital Spend $79,824,853
FY15 - FY20 CAPITAL PROJECTS SUMMARY
SUMMARY 
Academic Priorities
$38,070,545
Student Life Priorities
$10,254,051
Administration/Infrastructure
$31,500,257
Total Capital Projects
$79,824,853

18. Capital Projects FY15 – FY20 Capital Projects Summary
WESTCHESTER1
NYC
PLV WP
Academic Priorities
$877,140
$26,208,946
$9,118,985
$1,865,474
Student Life Priorities $0
$7,893,796
$2,060,255
$300,000
Administration/Infrastructure
$1,120,800
$19,389,464
$9,375,858
$1,614,135
Total Capital Projects
$1,997,940
$53,492,206
$20,555,098
$3,779,609
1 Westchester campus includes any and all projects that span both the PLV & WP physical locations; such as Annual Restroom Renovation Program, Landscape Study, Condition Assessment, etc.

19. Capital Projects

20. Capital Projects Major Academic Projects
Science Labs Renovation - 1 Pace Plaza
Telehealth Research Lab for Seidenberg – 163 William Street
Lubin Administrative Offices and Classroom Renovations – 1 Pace Plaza
New 150 seat Lecture Hall and Multi-Purpose space in Willcox Hall
Media, Visual Arts and Communications Labs and Classrooms in Willcox Hall
CHP PA Program and Labs, offices, classrooms – Lienhard Hall
Seidenberg Classrooms and student lounge renovations – Goldstein Academic Center
Active Learning Classrooms in both New York and Pleasantville
Student Art Gallery – Choate House
Women’s Justice Center Relocation – Law School

21. Capital Projects Academic Priorities 11.9 Infrastructure7.5
Student Life 6.8

22. Capital Projects Major Student Life Projects
Residence Hall Furniture Replacements both campus
Residence Hall upgrades
Maria’s Tower – 1 Pace Plaza
North and Martin Halls - Pleasantville
Town Houses - Pleasantville
Dannett Hall – White Plains
1 Pace Plaza Courtyard
University Health Care center relocations in NY and Pleasantville
NYC Kitchen Renovations and Café 101– 1 Pace Plaza
Student Development and Campus Activities – 41 Park Row
Career Service Relocation from Gannet House to Paton House

23. Capital Projects Academic Priorities 11.9 Infrastructure7.5
Student Life 6.8

24. Capital Projects Major Administration/Infrastructure Projects
Annual Restroom Restoration Program
Boiler Replacements through out all campuses
1 Pace Plaza and 41 Park Sprinkler System Installation program
1 Pace Plaza and 41 Park generator replacements
41 Park Row Local Law 11 Façade Repair
1 Pace Plaza HVAC (system 4) Replacement
Elevator Modernization
Mortola Library Chiller Replacement – PLV
PLV Site Generator Replacement – Design

25. Assessments Library Master Plan Classroom Utilization Space Planning
Facilities Condition Assessment
Discuss Outcomes of each assessment

26. Maintenance RFP Current Contract: $ ABM Janitorial Services
Contract Term Differences
Staffing
Bidding Janitorial, Maintenance and Operations
Bid List:
Discuss Outcomes of each assessment

27. New Initiatives on the Horizon
New Work Order System – Saber
50% recycled paper University wide
Landscaping
Developing Furniture and Space Standards
Vendor Spend Evaluation
Facilities Management Dashboard
Continuous Improvement
Customer Service Training
Single Source Opportunities for better Fiscal Management
Paper Supplies
Construction Bundling