1. Key Changes & Paycheck Changes in UCPath Path Guide #3 November 1, 2018

2. Preparation Activities
Check your home address in PPS system – this is where paycheck will be mailed if you receive a paper check
Paycheck – new look, changes in delivery
Credit union deductions will need to be updated as one bank account option
Sign-up for Direct Deposit now to avoid delays in receiving your paycheck
Watch for future announcements of information sessions, forums and demos to learn about the UCPath Portal
Review Business Process Guides for areas of interest
Check our website ucpath.uci.edu for new information

3. What’s New? Self Service Online Portal
The new UCPath employee and manager self service portal allows you to view paychecks and other information, including the ability to provide updates to your personal data such as:
Name, home and mailing addresses, phone number, personal address
Emergency contacts
Honors, degrees, licenses, certifications
Ethnicity
Military Status
Disability Status

4. What can an employee do in UCPath?

5. Changes from UCPath
Can access UCPath by work/personal computers and mobile devices
UCPath Center in Riverside
New shared services organization supporting all UC locations
Manage routine benefits, personnel and payroll activities
Transition to a composite benefit rate (CBR) for charging benefit costs – replaces current practice of charging actual benefit costs
Simplifies budgeting and planning
Provides consistency and reduces administrative costs

6. UCPath Center UCPath Center Ask UCPath Center – Help Request Tool
A shared services center where payroll, benefits, and HR services will be managed for all UC employees . The UCPath Center coordinates across relevant departments and units, as needed and tracks the resolution process through closure.
Ask UCPath Center – Help Request Tool
Have questions about your payroll, benefits, or other HR questions? You can visit the UCPath portal and click on the ‘Ask UCPath Center’ feature.

7. What’s Changing? New employee ID numbers
UCPath replaces our Payroll System (PPS-Payroll and Personnel System)
Staff recruitment will be transitioned from Greentree to Talent Acquisition Manager(TAM) part of UCPath
Paychecks and benefits will be available in the new employee portal replacing AYSO
All jobs will have a unique position number
PAN notices will be replaced by an in system approval process before the transaction is finalized in the system
Each division will determine # of required approvers in the system – 1 or 2

8. *
*Exception: Employees will continue to access AYSO for e.g., retirement information, to update beneficiaries, and to access previous years W-2’s

9. Paycheck Information
Paper paychecks will no longer be available for pick up at central payroll or department offices.
Paychecks sent by mail are issued on pay date and take additional time to arrive at employee’s home address by US mail.

10. What’s Not Changing?
Your employee information will carry over into UCPath, including direct deposit and benefits information.
Time Reporting System (TRS) will continue to be used for entering time
At Your Service Online (AYSO) will be retained only for retirement beneficiary information
Faculty/Academic recruitment system will not change

11. What are Business Process Guides (BPG)?
Assist in understanding changes to business processes
Dedicated to Business Process (not system training)
PPS
UCPath 1 2 3
BPG
Most BPGs include 3 elements
Define how transactions interact in UCPath
Workbook
Dual employment
Position Management
New Hire
Does not include pre-processes
UCPath
Process Map
UCPath
Transition document

12. UCPath Training and BPG on ucpath.uci.edu
Where can you find information on UCPath including training and what Business Processes will be like with UCPath? ucpath.uci.edu.
This link is to ZotPortal (WorkLife tab), where you will need to log in.

13. Where to Find Business Process Guides

14. Where can I find more information?
Channels
– Segmented and specific for various groups
Newsletters – Monthly to all stakeholder groups
Video – Targeted topics in animated and short videos
Meetings & Presentations – Request an update or presentation for your dept.
Website – Most up-to-date news and project updates
Path Guides – Information in PPT decks, handouts and messaging guides to cascade to staff/faculty(this is the 3rd in the series)

15. Direct Deposit Infographic
*File available at ucpath.uci.edu

16. Paycheck Changes Infographic
*File available at ucpath.uci.edu

17. Questions