1. Don’t Panic: It’s just the FISAP
presenter: David DeBoer,
@ MSFAA Conference 2019

2. Purpose of presentation
Provide overview of the FISAP
Provide hints, tips, timelines
Help you better understand the process for completing the FISAP
Not going line by line
Looking at sections
Looking at key items in each section
Not reviewing Perkins-related items

4. What is it
Financial report for expenditures in Federal Student Aid (FSA) Campus-based Programs
Looks back at previous fiscal year
Application to participate in FSA Campus-based Programs
Request for funding for the upcoming fiscal year
The data on the FISAP is used to determine a school’s campus-based funding.

5. Timeline for 2018/2019
August 1, 2018: FISAP on the Web available to schools (Report data/Request Funds)
August 13, 2018: Reallocation Form submission (return funds/request supplemental FWS funds) to ED
October 1, 2018: FISAP submission (Report data and Apply for funds) to ED
October 1, 2018: Work Colleges Report of Expenditures to ED
October 1, 2018: Financial Assistance for Students with Intellectual Disabilities Report of Expenditures to ED
December 14, 2018: FISAP Edit Corrections to data and Perkins Cash on Hand as of October 31, 2018
February 1, 2019: Tentative Awards posted on the Web
February 4, 2019: Request for Waiver of Underuse Penalty (on funds for underuse of funds) to ED
March 4, 2019: Work Colleges Application and Agreement for the Award Year to ED
March 29, 2019: Final Awards posted on the Web
April 22, 2019: Request for Waiver of FWS Community Service Expenditure Requirement ( Award Year) to ED

6. FISAP: Federal Resources
FISAP Desk Reference
Summary of changes
General overview of the process and deadlines
Instructions for finding FISAP on COD
FISAP Form
View the entire FISAP
Fill it out by hand prior to doing it directly on COD
FISAP Instructions manual
Details for each step/question

7. Part I: Identifying information, Certification, and Warning
Financial Aid Administrator (FAA) should reflect name of the FAA on the ECAR and who submits the FISAP
President/CEO can only be updated on the Program Participation Agreement (not on the FISAP)
Signature page must be submitted after FISAP is complete, signed by CEO
Changes to field 5 on the FISAP, reporting on behalf of additional institutions (not applicable to additional locations/campuses)
TIP: Read through all the information to ensure accuracy. Read the Instruction Manual to make sure nothing has changed

8. FISAP: Institutional PnP
Step-by-step procedures for completing the FISAP
Who (department & title) does what
Who is responsible for confirming submission
Make sure your president/CEO is available to sign
Internal schedule
Review Federal documentation
Test computer systems
Contact other departments for data
Run primary reports
Run secondary reports that ensure the accuracy of the primary reports

9. Don’t Wait !!

10. Part 1: First five questions
Fiscal Operations Report and Application to Participate (FISAP)
Report: Award Year July 1, 2017 through June 30, 2018; Application: Award Year July 1, 2019 through June 30, 2020
Part I. Identifying Information, Certification and Warning
Section A. Identifying Information
1(a) Name and address of school (b) Mailing address (if different from 1(a))
__________________________________________________ __________________________________________________
__________________________________________________ __________________________________________________
2. OPEID Number _____________________
3. Type of school (select one) Length/type of longest program (select one)
__ 3.1 public __ 4.1 less than 1 year
__ 3.2 private/non-profit __ year but less than 2 years
__ 3.3 proprietary __ years but less than 3 years
__ years but less than 4 years
(Select one if proprietary) __ years (no higher than a baccalaureate degree)
__ (a) art __ years or more
__ (b) business __ 4.7 post-baccalaureate only
__ (c) cosmetology
__ (d) trade and technical
__ (e) other
5. Additional Institutions
If the data reported on this form applies to more than one eligible institution you must identify all institutions for which this form is applicable. See instructions

11. Part II: Application to Participate
Section A, Request for Funds
Award amount will never exceed the request
Tip: Have policy for how to calculate your request
Example: multiple typical maximum award by the number of recipients during your prior award year
Part II. Application to Participate for Award Year July 1, 2019 through June 30, 2020
Section A. Request for Funds for the Award Year
1. Federal Perkins Loan Level of Expenditures $ _________
2. Federal Perkins Loan Federal Capital Contribution $ _________
3. FSEOG federal funds $ _________
4. FWS federal funds $ _________

12. Part II: Application to Participate
Section B, Perkins Liquidation Request
What happens when you check ‘Yes’?
Contact the Dept of Ed.
Section C, Underuse Waiver Request
Applicable when returning >10% of FSEOG or FWS allocations
Avoid returning funds if at all possible otherwise you will pay a penalty and lose future funding in proportion to the amount you return.

13. Part II, Section D: Unduplicated Student Count
Schools that operate on a traditional academic calendar, or that have a majority of their eligible programs operating on a traditional calendar, must enter an unduplicated number of all postsecondary students enrolled (full time and less than full time) for the twelve-month period ending June 30, 2018.
“Unduplicated” means each student is counted/reported only ONCE, regardless of how many terms a student is enrolled.

14. Part II, Section D: Unduplicated Student Count
Field 7 or Field 8 must include all postsecondary students enrolled in at least one undergraduate or graduate/professional course that met one of the following criteria:
Creditable toward a degree or certificate
Listed as an undergraduate or graduate/professional course in the school’s catalog
Offered as an elective or required course as part of the undergraduate or graduate/professional curriculum
Required as a remedial course as part of the student’s degree or certificate program
Otherwise considered by the school to be an undergraduate or graduate/ professional course
High School students who are enrolled in postsecondary classes and are not “regular” students and are not reported as enrolled.
Do not include students who were exclusively auditing a class or classes.

15. Part II, Section F: Eligible Aid Applicants
Report the number of eligible aid applicants enrolled at your school in award year who applied for financial aid for that year. (Whether those applicants received aid is immaterial.)
Regular student: A student enrolled at an institution of higher education in for the purpose of obtaining a degree, certificate, or other recognized educational credential.
Enrolled student: A student who meets all the criteria in the instructions for Section D, beginning on page II-3. A person is not enrolled if he or she did not attend any classes.
Independent student: (for criteria see FISAP Instructions manual p. II-8)
A student who does not meet at least one of the Independent student criteria is a dependent student.

16. Part II, Section F: Eligible Aid Applicants
Most systems have processes that produce the grid
Suggest having a separate process/report that also produces the grid so that you can audit the accuracy of your data

17. Part IV & V: SEOG & Work Study
Have a copy of the most recent Statement of Account as documentation of your allocation
Transfer up to 25% from FSEOG to FWS or vice versa
Allowed to transfer ONLY IF you have allocations in BOTH programs
Carry Forward / Carry Back
Maximum is 10% of your original and supplemental allocations

18. Part IV & V: SEOG & Work Study
Matching
Must match 25%
Title III designation allows you to waive the match
For SEOG: Match with actual funds or “on paper”
If matching on paper:
Have documentation as to the funds that make up that match
Develop a report that displays the matching funds per student that make up each category in the Program Summary.
Recommendation that you develop a spreadsheet that uses the FISAP layout for Parts IV & V so that you can update as you go through the aid year.
Avoid doing it all when the FISAP is due
Monitor throughout the year to avoid surprises in September

19. Community Service
There are three community service expenditure requirements that a school must meet
A school must use at least 7% of its FWS federal allocation for an award year to pay the federal share of wages to students employed in community service jobs for that year
In meeting the 7% community service requirement, one or more of the school’s FWS students must be employed in a
reading tutoring project that employs one or more FWS students as reading tutors for children who are preschool age or are in elementary school; or
family literacy project that employs one or more FWS students in family literacy activities.
A school that requests and receives supplemental FWS funds must spend 100% of the supplemental amount in community service positions
2018/2019 FSA Handbook, vol. 6, page 57

20. Community Service
Community service jobs can be either on campus or off campus.
Nonprofit agencies can qualify as community service employers if the work performed meets the definition of community services in the regulations.
See the list of programs and activities that are recognized as appropriate work in community services [2018/2019 FSA Handbook, vol. 6, page 59 & 60].
Note that private, for-profit organizations do not qualify as employers for community service under the FWS Program.

21. Part VI: Program Summary
Most systems produce a Program Summary
Have a secondary report to audit the system generated Program Summary
Section A, Distribution of Program Recipients and Expenditures by Type of Student
Include total funds received (federal and institutional match)
Should be updated whenever awards to students in Parts III, IV, or V are updated
For students who received only FSEOG funds: As FSEOG recipients can only be undergraduate students, report them in the appropriate undergraduate category (dependent or independent, by income) regardless of any subsequent work they might have done as graduate students ( FISAP Instructions, VI-2)

22. Validation, Signature Page & Record Retention
What it does:
Confirms that the numbers you entered all add up correctly
Confirms the percentages for matching, carry forward/back, etc.
What it does NOT do:
Determine whether you have entered the correct data in the fields (such as aid applicant, program summary, etc.)
Does not provide supporting documentation
Signature
Must be original
The CEO must provide an original signature on the printed form that must be mailed or delivered by the October 1, 2018 deadline date
Tips
Use blue ink pen
Press hard
Record Retention: Maintain all records (retention rules)

23. Oops: Avoiding errors & updating data
Submission
Run your validation prior to submitting
Check the Administrative Cost Allowance worksheet to ensure accuracy of your ACA calculation
When submitting, click all the way through to confirmation page
Save a copy of confirmation page
Includes date and time stamp
Save a copy of your submitted FISAP
Edits & corrections
Deadline for edits/corrections is Dec. 14
Why make edits?
Data determines funding allocations.
FISAP data should be accurate.
You are required to submit signature pages only once a year with the initial FISAP submission—not every time you submit a FISAP update or correction.

24. Questions?