1. PowerPoint about PowerPoint, Oh My! That would be Meta-PowerPoint!
Intro To PowerPoint
PowerPoint about PowerPoint,
Oh My! That would be Meta-PowerPoint!
4/10/2019
Dr. Redmond, La Salle University

2. PowerPoint is Presentation Graphics
Visual Aid for Presentation
Benefits:
Focus Audience Attention
Design Templates
Variety of Print Outs Available
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3. Presentation Development
Planning is Key
Create – outline is recommended
Enhance – graphics and special effects
< Do rest interactively >
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4. Design Templates Many and Varied Sets color scheme, fonts etc
Choose from Task Pane (usually docked on right side of window) under Slide Design
Look for Visibility / Contrast
Watch out for Distractions
Don’t suggest creativity
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5. Views
Normal
Outline
Slide
Slide Sorter
Slide Show
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6. Edit Using Outline Pane
Turn on outlining toolbar
Edit using normal techniques, as in Word
Click to left of item to select whole item
PowerPoint has AutoCorrect and automatic spell checking, as in Word
Arrows:
To Left – “Promotes” text
To Right – “Demotes” text
Up – Moves up
Down – Moves down
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7. Edit Using Slide Pane
Slide contains “Objects” or placeholders for objects
To Modify text in object, must select placeholders – as with cells in Excel
Placeholders have sizing handles that allow re-sizing
Placeholders can be moved – find four direction arrow at edge of placeholder and drag
Move from slide to slide using vertical scroll bar, scroll arrows, or clicking on slide in outline pane
Promote, Demote, and move items, as in outline pane
PowerPoint AutoSizes to fit placeholder
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8. Save Remember to Save Save same as in other MS software .ppt extension
Can use AutoSave if installed
Reopen documents as in other software
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9. Slide Sorter Note selected slide Deleting Slide
Moving slide – drag and drop
Insert slide – use new slide button or “Common Tasks”
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10. Run Slide Show View Slide Show
Go to next slide with Spacebar, Enter, right arrow, down arrow, page down, or click mouse
Go to previous slide with backspace, left arrow, up arrow, page up
Black screen indicates end of presentation
Type B to temporarily black out screen (toggle)
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11. Fonts Text style, as in other programs
Best to use no more than 3 or 4 different fonts in one presentation so as to not distract audience
Can adjust font size, as in other programs – tend to use large size for visibility
Bump up size with big A button, bump down size with little A button
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12. Rules of Thumb Different people follow different rules
Max 20 words per slide
Max 7 lines per slide
Max 7 words per line
Min 20 pt font
Max 3 levels of indentation of bullets
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13. Graphics Clip Art Can be changed Can be ungrouped
Picture (“From File”)
Can be compressed
Compress Picture button on Picture Toolbar
Auto Shapes
Drawing (you draw)
Move and resize as with placeholders
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14. Grayscale Preview
Toggle button on standard toolbar
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15. Printing Slides Handouts (specify number of slides per page) Outline
Notes
If not color printer, choose pure black and white
If slides have dark background, to save ink choose pure black and white
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16. Slide Layouts
Choice when New Slide via “Common Tasks” or button <show choices>
Format/Slide Layout to change
Or use Slide Layout on Task Pane (right side)
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17. Example Table City Crime Economy Cincinnati 68.5 72.3 Camden, NJ 5.4
12.3
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18. Change Design Template
Change applies to all slides in the presentation
Choose from Task Pane (usually docked on right side of window) under Slide Design
Make Choice (choices are previewed)
Check for graphics interfering with text after change
Generally preferred to apply to all instead of having different templates within same show
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19. Change Color Scheme Templates have alternative color schemes
Choose from Task Pane under Slide Design – Color Scheme
Pick one of the standard alternatives and preview, apply or apply to all
(OR build custom scheme, picking color for each kind of thing – titles, backgrounds, etc) (no longer available?)
Apply changes to one or all (generally all, for consistency)
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20. Slide and Title Master
Master is a special pseudo “slide” that controls format and placement of titles and text for all slides in presentation
Each component (title slide, slides, notes pages, handout pages) has a corresponding master
Any changes you make to the master apply to all slides or pages associated with that master
Common to put footers (name, organization, copyright, date) on master
(but also easy to Insert > Date and Time
and put in date, page#, and name, and apply to all slides)
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21. Slide and Title Master (con)
You could put a graphic (e.g. company logo) on slide master and it would appear on every slide
Each design template has its own masters, changing the design template loses changes you made to the master
If you change format on individual slides, that change overrides the master (on that slide)
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22. Slide and Title Master (con)
Display using View/Master /which master (e.g. Slide Master)
Make changes
Changing Title Master is basically the same
I see no benefit of changing the title master instead of the title slide
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23. Hiding a Slide
Slides can be hidden so they can be shown if needed, but otherwise not shown
Use Slide Sorter View
Click on Hide Slide button on slide sorter tool bar (this is a toggle)
Press letter H to see hidden slide
Another way – Use Slide Show menu
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24. Creating a Drawing Object
Excuses
AutoShapes has many shapes
Rectangle, oval, arrows, etc on drawing toolbar can be used
Many enhancements can be made, adding text, changing colors, adding shadows, rotating objects …
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25. Animations and Sound
Animation adds action to text and graphics so that they move around on the screen
Animation Schemes – create an animation theme with transition, title and body effect
Subtle, moderate or “exciting”
Custom Animation – controls individual objects movement and sound
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26. Slide Transitions
Transitions control how one slide disappears and the next one appears
Included in many Animation Schemes
Can be done separately
In slide sorter view (or slide thumbnails), select a slide(s),
Under design or right side, choose Slide Transition
Select transition effect, sound
Can choose to automatically advance based on time
Can be applied to one slide or all
Don’t overuse – want audience to focus on content, not effects
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27. Builds Animation Schemes Build in two steps Title Body
Can get more control via Custom Animation
E.g. bring up bullets one at a time if will be spending a while on each
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28. Animation Effects / Custom Animation
Sound effects can be added as well
To animate object, right click on it, choose Custom Animation; click Add Effects button
Choose from among Entrance, Emphasis, Exit, Motion Path
Choose an Effect
Choose options such as speed, direction, what happens after animation …
The effect is placed in the pane, with drop down, you can specify more detail such as when it occurs, sounds that play at the same time, …
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29. Build Text Bullet by Bullet
Builds can be used to display each bullet point, paragraph independently from the whole of the slide (e.g. one at a time)
Select text placeholder to be animated
Choose Custom Animation in Task Pane
Choose Add Effect button
Generally we want to choose Entrance
Choose an effect
Choose options, such as speed
With drop down, choose additional details such as
when it occurs, and
with Effect Options, sound,
and under “Text Animation” whether all items under one top level bullet come in together, or 2nd level bullets come in separately …
Slide will show boxed numbers showing order of effects
Don’t overuse – want audience to focus on content, not effects
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30. Controlling Presentation
When viewing slide show, type number and hit return to go directly to that slide number
B – toggles screen to black or back
To Draw on slide, Right Click, Pointer Options, Pen (Turn off by choosing Pointer Options/Automatic)
Can change pen color
When end presentation, will be asked if you want to keep markings
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31. Setting Next Slide Timings Based On Rehearsal
Slide Show > Rehearse Timings
(Opens Rehearsal toolbar)
Click Next button (arrow) each time you want to move forward
At end of presentation, choose “Yes” to keep the timings
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32. Speaker Notes <Show where to enter them>
<Note the choice to print them>
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33. Checking Style – skip 2000
If office assistant is on, it automatically checks style and turns on light bulb if you violate style rules
Click on light bulb to see complaint and possible reactions
Style rules checked can be specified using Tools/Options/Spelling and Style/Style Options
Can check rules of thumb for slide fullness
Help/Show office Assistant to turn office assistant on
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34. Documenting a File – skip 2000
Choose File/Properties. Choose Summary tab. Enter relevant info
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35. Picture As Background Right click outside placeholders
Choose “Background”
Click Background Fill Box drop down arrow
Click “Fill Effects”
Click “Picture” tab
Find the desired picture
Click Insert button
Click Apply button
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36. Auto Content – skip? (p228)
Microsoft starts presentation for you, suggesting content
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37. Custom Show (Skip) p212-3
Create presentation using some of the slides in the file
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38. Word Art With Shadows Can be resized by dragging handles
Can be re-colored
Right click, Format WordArt
With Shadows
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39. Including Sound Files (skip)
Insert > Movies and Sounds > Sounds from File
Find the file
Click Automatically button if want to play automatically
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40. Charts/ Org Charts (skip)
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41. Hyperlinks Type the URL www.lasalle.edu OR
More subtle. Type the text, select it, insert hyperlink, in dialog box type the URL or even find the page on the web
La Salle Athletics
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42. Action Buttons (skip) p272-7
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