1. PROJECT PLANING AND EXECUTION
GLOBAL LEADERSHIP TEAM
DISTRICT 410C
Facilitator: Lyn Botha 2015/2016

2. SESSION OBJECTIVES RECOGNISE THE NEED FOR EFFECTIVE PROJECT MANAGEMENT
IMPLEMENT THE 4 STEPS OF PROJECT MANAGEMENT

3. THE STEPS PROJECT SELECTION AND DEFINITION PLANNING THE PROJECT
MONITORING
DELIVERY AND FOLLOW-UP

4. CHOOSING PROJECT DETERMINE NEED
LISTEN TO YOUR MEMBERS AND DISCUSS IDEAS AS A CLUB
BE OPEN MINDED.
DON’T BE AFRAID TO TRY SOMETHING NEW OR SOMETHING
THAT FAILED IN THE PAST.

5. THOUGHTS REMEMBER: EVERYTHING TAKES LONGER THAN YOU THINK TO ORGANISE.
ANYTHING IS EASIER TO TAKE APART THAN PUT TOGETHER.
AVOID MORE BEING SAID THAN DONE.

6. PLANNING THE PROJECT DEVELOP A VISION NAME THE PROJECT
CHOOSE A PROJECT LEADER
CHOOSE A TEAM
BREAKDOWN TASKS
PRIORITISE TASKS
ENSURE THERE IS TIME TO COMPLETE

7. CHOOSE A PROJECT LEADER
THE SKILLS REQUIRED BY A PROJECT LEADER
COACHING AND COUNSELING
GOAL SETTING
CONFLICT RESOLUTION
TIME MANAGEMENT
COMMUNICATION
MENTORING
TEAMWORK

8. CHOOSE A TEAM PEOPLE CAN BE DIVIDED INTO THREE GROUPS:
SO CHOOSE WISELY
THOSE WHO MAKE THINGS HAPPEN
THOSE WHO WATCH THINGS HAPPEN
THOSE WHO WONDER WHAT HAPPENED.

9. SETTING GOALS ASSIGN PEOPLE TO TASKS SET GOALS SET BUDGET
SET TIME LINES
ACTION PLAN

10. THE LIONS CLUB OF………………………………………………. ACTION PLAN …………………………………………
THE LIONS CLUB OF……………………………………………… ACTION PLAN …………………………………………. PROJECT NAME…………………………………………………………..
ACTION STEPS (WHAT NEEDS TO BE DONE)
DEADLINE FOR COMPLETION
PERSON RESPONSIBLE
DATE ACTION COMPLETED
 PROBLEMS THAT HAVE RISEN

11. MONITOR Reassign tasks Adjust work plan Adjust budget
MONITOR THAT STEPS ARE COMPLETED TIMEOUSLY.
DISCUSS PROBLEMS AND WHERE NECESSARY:
Reassign tasks
Adjust work plan
Adjust budget

12. DELIVERY AND FOLLOW-UP
ON THE DAY IT IS ALL HANDS ON DECK (NOT ONLY THE COMMITTEE)
Ensure quality
Compare results to intended
Monitor presentation
Review results
Compare to goals
Analyze success and failure
Make recommendations
Celebrate
Acknowledge achievements
Enjoy the moment

13. POST PROJECT MEETING DID WE MEET OBJECTIVES?
DID WE KEEP AND MEET BUDGETS?
WHAT DID WE DO CORRECTLY?
WHAT COULD WE DO DIFFERENTLY?
NB. THIS IS NOT A FINGER POINTING MEETING!
IT IS A DISCUSSION RE THE OUTCOME OF THE PROJECT.