1. Unified Banking System Pilot Launch Town Hall meetings January 2019

2. Launch timeline - December
announcements sent
Credit Cards mailed to home addresses
User accounts set up in CashPro and Works
Download CashPro mobile app in smartphone or tablet
Communicate with credit card holders in your team
All cardholders can begin using credit card
$1,000 credit limit for each cardholder
Reconcile charges in Works
Approve charges made by other cardholders
Submit Finance reports for 2018

3. Launch timeline – January
January 8, 10 and 23
Town hall meetings scheduled (choose one of three)
January 14
Cease activity in local accounts
Half of funds in local accounts will be moved into new central accounts
Bank of America account transfers will be initiated by Field Finance staff
Other local accounts will be done by the signatory on the account
January 31
Deadline for submission of Finance Report for all activity in 2018

4. Launch timeline –February
Finance Report deadline for 2019 activity, if any
February 28
Remaining local account funds transferred into central accounts
All team accounts will be closed
Finance reports for January 2019 will be posted to your team page in Global Link

5. Expense reimbursements
Spending team funds
Credit cards
Issued to select team members - no card sharing
Approvals and receipts required
$1,000 credit limit 
If higher limit is needed send request to
Expense reimbursements
Volunteers are encouraged to submit their own expense reports through Works
Volunteers can also send receipts to Treasurers who will submit reimbursement request on their behalf 
Vendors can be paid via:
Credit card (preferred)
Check request 
The Team Treasurer can request a new Works user or credit card for a user by completing a request form found in MyAFS Help & Learning page

6. Depositing team funds Via Deposit Card Via CashPro Mobile Banking
For teams with access to Bank of America local branch
Issued upon request – cards will be mailed to team Treasurers by mid-January
Via CashPro Mobile Banking 
App must be installed on your phone
Instructions available
Via scanner
Will be sent to you, on request, sent to
Cash deposits
Treasurer deposits cash into personal account and writes check to their team
Deposits to their account via one of 3 methods above
Deposit form must be submitted to Field Finance within 2 days after deposit is made
Deposit form found on MyAFS help and learning page

7. MyAFS Help & Learning Follow up webinars
Resources
MyAFS Help & Learning
Unified Banking – Resources for Pilot Program Users
Video Tutorials
“How-to” documents
Revised Treasurer’s Manual
Contains everything you need to know!!
Banking-Resources-for-Pilot-Program-Users
Follow up webinars
Feel free to log in and navigate the system even before you have transactions

8. Resources
Phone:

9. The NY Unified Banking System team
Resources
The NY Unified Banking System team
Miriam Canela,
Mustafa Mustafa,
Raimonda Baneleviciute,
Joe Collins, Works
Susan Goldberg,
Scott Hume,

10. Pilot Program Area Teams
Chequamegon Columbia Pacific DelMarPa East Metro Greater Chicago Heartland Kansas Kansas City Michigan Midland Central Milwaukee Miss Tenky Missouri Gateway
Northwest California Northwoods Gateway Ohio River Valley One World San Antonio San Francisco Bay Sierra San Joaquin Southern New England Waukesha and West Western NY World Class World Flags

11. THANK YOU FOR YOUR PARTICIPATION IN THE UBS PILOT PROGRAM