1. Cancel a room booking No No No Next page Yes Yes Yes No Yes Next page
In your Outlook calendar, is there a meeting with the room in the To: field? No
In Planon (planon.imperial.ac.uk), check MyBookings. Is the booking there? No
Was the booking created before the new system was implemented? No
Next page
Yes
Yes
Yes
Is it in Sherfield Level 5?
Estates Room Bookings to cancel the booking
Is there an Organiser displayed? No
Click on the booking to open it.
Click Cancel this meeting.
Click Continue.
Is it in a Mechanical Engineering room?
room bookings in Mechanical Engineering to cancel the booking
Yes
Contact the Organiser to cancel the booking
Is it in Faculty Building, 3.10, 3.11, 3.19 or 4.20?
Faculty Rec to cancel the booking
You are the organiser:
Cancel Meeting and Send Cancellation Or
Remove the room from the To: field and Send Update
Is it in Faculty Building, 3.16a?
HR Moderation Requests to cancel the booking
Is it in Sherfield, 3.13b?
Finance Training Room to cancel the booking
Next page

2. Cancel a room booking (continued)
From previous page
Do you know who booked the room for you? No
Find out who booked the room in Planon (planon.imperial.ac.uk):
Select Book a room.
Enter any Title and click Continue.
Select the date and time of the booking. Click Search.
Tick show unavailable rooms (below the search results). The room with the booking will now appear in the list.
Hover over the booking to see the Requestor.
Click Cancel
the Requestor to cancel the booking
Yes
them to cancel the booking.