1. CTPD Lead District Best Practices
Teri L. Belt
Miami Valley Career Technology Center
EMIS Specialist

2. What is a CTPD Lead District?
Career-Technical Planning District (CTPD) – Local education agency configuration (comprehensive district, compact/contract district or joint vocational school district) that meets the minimum requirements of law and subsequent standards to offer state sanctioned career-technical programming. There are 91 such districts in Ohio.*(CTE Dictionary)
Lead District – The district responsible for approval of all career tech programs within the planning district.
The CTPD Plan and the school district membership of a CTPD must be approved by the State Board of Education.
Ohio has over 650 individual secondary school districts and each must belong to one of the 91 CTPD’s under a formal agreement to offer CTE programs that meet state and federal requirements.
Programs may be offered at:
A central location (at a JVS/CTC)
Satellite programs
Middle school delivery
Compact/Comprehensive districts (43 in Ohio)

4. CTPD Lead District Responsibilities (EMIS)
Assist districts with
CTE-26 Application
EMIS data elements for each reporting period
CTE-23 Follow-Up process
ODE CTE EMIS reports
CTE Program Reviews
WebXam support
Provide information to member districts
CCP credits earned
Transcripted articulated & CTAG college credits earned by shared students
Industry Credentials earned by shared students

5. CTE-26 Application On line application located in the SAFE account
Timelines and deadlines
Open – November
Lead District Approval – March
ODE submission – March 15, 2019
CTE-26 Renewal Schedule
CTE Program Review

6. EMIS Elements
Ensure your member districts are aware of the “CTE” reporting periods
EMIS data elements and the correlation to the CTE-26
CTE Program Codes (memberships)
CTSO
CTE Single Parent
CTE Program Area
CTE Program of Concentration

7. Course Master CTE Elements Hours of Instruction
Use CTE-26 to determine
EMIS Location IRN
Used for Satellite Bldg. IRN
EMIS Subject Code
EMIS Subject Area for Credit
CORE Subject Area
Your home districts will love you if you mark for all classes…
CTE College Credit
Use POS to determine
Curriculum Type
Delivery Method
Most usually FF (Face to Face)
Student Population
Most usually RG (Regular)
Program Codes
Academic Intervention Programs, WECEP, Career Assessment, CTE Single Parent, CTSO Codes, CCP
Career Technical Student Organization
Examples:
BPA – Business Professionals of America
FFA – formerly Future Farmers of America
Skills USA – formerly VICA
Single Parent (Performance Indicator)
Report this element for any student who is participating in a Career Technical program and is:
Married parent - male or female
Single parent - male or female
Single pregnant/expectant student – male or female
Use program code – CTE Single Parent Subgroup
Information on student Program Codes
EMIS Manual, GQ Record

8. CTE-23 Follow Up Process Follow Up (D) Reporting – GV Record
Ensure you follow the ODE/Perkins guidelines when reporting and asking student questions.
CTSO Participation
Ensure district is tracking this information
On ODE website – search for “Follow Up” this will provide guidance, strategies and samples
ODE, Office of CTE is looking for a “Found” rate at or above 90%. This will only improve state-wide Perkins indicators.
Suggest using Social media to find students
The best resources are the instructors
Have used FFE (Flat File Editor – Excel spreadsheet) to report in EMIS
Additional references are:
ODE Career-Tech web site
EMIS Manual, GV Records

9. ODE CTE Reports for CTPD
These are found in the Data Collector under the Reports tab, Received Files
Have been loaded between April – September, 2018
Help understand the latest report card as well as March assessment reporting
Use the EMIS>Resources>EMIS Presentations – OAEP Spring Conference CTE Reports/Report Card for additional information
EMIS Alliance sessions at your ITC
2018 CTPD Enrollment
2018 CTPD Met Retake
2018 CTPD Tech Achiev
2018 RPTCRD CTE Grad
2018 RPTCRD CTPD Indicators Detail
2018 RPTCRD CTPD Prep for Success
2018D CTE CTPD TECH ASSMNT

11. CTE Program Reviews
Make your CTPD districts aware of the timeline/deadline of this process
May need to log into SAFE to help monitor the progress of reviews
More information available on ODE’s Career Tech Website
Career Tech>CTE Program Review
FAQ available
ODE Webinars are helpful to share
ODE Career Tech home page, bottom right of page
Also includes slide shows

12. WebXam Support for the CTPD
MVCTC assists all CTPD districts with on-going professional development training sessions
Assistance with all types of User Accounts
Set up a hierarchy so we can view results of member districts to help them troubleshoot
Assist with student load in October
Assist with EMIS reporting

13. WebXam Best Practices Best Practices EVERY STUDENT TESTS!!
Only one person loading students/staff
Search for an account prior to creating
Use student EMIS ID number
Never archive unless student graduated
Follow IEP/504 accommodations
Teachers can proctor their own tests!
Activate Test(s)
Ensure students complete test and submit
Run reports to view testing data
Individual
Expanded
Aggregate

14. CCP, CTE College Credits
College Course Attempted
ALH-1120 Nurse Aide Training
College Semester Hours 4
College Credit Type
Articulated
Associated College
Sinclair College
Giving this information to your member districts for “G” reporting will help with the Prepared for Success LRC indicator
Use CTE-26 to identify CTE College credit opportunities
Ohio College Tech Prep Website as a resource
Work closely with your post- secondary partners identifying and transcripting articulated, proficient, CTAG college credits

15. Sample Report – College Credits & Industry Credentials

16. THANK YOU Teri Belt Miami Valley Career Technology Center