1. Where does data come from and how it is used
Lisa Ireland | Student Information | OSPI
Phouang Sixiengmay Hamilton | CTE | OSPI
Teri Pablo | Yelm Community Schools

2. What is CEDARS
The Comprehensive Education Data and Research System (CEDARS) is a longitudinal data system that allows OSPI to collect, store and report data related to students, courses, and teachers to meet state and federal reporting.

3. CEDARS Uses Uses of District Data Once it is Submitted to CEDARS
Annual CTE Student Enrollment File (P210 Voc)
OSPI State Report Card
Educational Data System
Perkins Accountability Reporting
High School Dual Credit Report
K-12 Data and Reports (SLDS)
High School and Beyond Report
Legislative Reports
Federal Reporting (EDEN and CAR)

4. Perkins Specific Data Elements in CEDARS
D10/H17– Classification of Instructional Program (CIP) Code Number
H20 – Is the Student a Career and Technical Education (CTE) Program Completer?
H21 – Did Student Receive a State or Nationally Recognized Industry Certification?
H23 – Is the Student a Tech Prep Completer?
H24 – Did the Student Take or Pass a State or Nationally Recognized Assessment of Technical Skill and Knowledge?

5. Perkins Specific Data Elements in CEDARS
PERKINS Data Elements in CEDARS
H20 CTE Completer (Perkins 6S2)
Industry Certification
(Perkins: 2S1)
H21
H24 Technical Skill Attainment (Perkins: 2S1)
(Perkins: Former Postsecondary Measure)
H23 TechPrep Completer
D10 |H17 CIP Code

6. From Classroom to CEDARS
Students enroll in CTE Courses
District CTE reporting system
District Student Information System
CEDARS
Course Codes
CIP Codes
Course Designation Code - T
CTE Completer
Tech Prep Completer
Industry Certification
State or Nationally Recognized Assessment
*Student Demographic Data
D08 & H15
D10 & H17
D07 & H13
H17
H23
H21
H24
CEDARS File B & C

7. Secondary Perkins Accountability Measures
1S1 – Academic Attainment in Reading/Language Arts
(Statewide assessment score)
1S2 – Academic Attainment in Mathematics
2S1 – Technical Skill Attainment
(CEDARS | H24: Assessment and H21: Certification)
3S1 – School Completion
(CEDARS & Adjusted Cohort Graduation Application)
4S1 – Student Graduation Rate
5S1 – Student Placement
(Administrative Matches between OSPI and ERDC)
6S1 – Nontraditional Participation
(NonTrad courses are identified at OSPI)
6S2 – Nontraditional Completion

8. Secondary Perkins Accountability Measures

9. Secondary Perkins Accountability Measures

10. Secondary Perkins Accountability Measures

11. Collaboration Amongst Various Agencies

12. Washington Education Research & Data Center
Established in state law
Created in 2007 when lack of longitudinal data spanning education sectors was recognized
Based in a research division of the governor’s budget agency (unit-level postsecondary data system is there, too)
Work is responsive to “critical questions” identified by stakeholders
CTE questions that span sectors fit perfectly into ERDC agenda

13. Washington Education Research & Data Center
Partner Agencies Include:
Department of Early Learning
Office of Superintendent of Public Instruction
Professional Educator Standards Board
State Board of Education
Higher Education Coordinating Board
Council of Presidents (public four-year higher education institutions)
Independent Colleges of Washington (private, non-profit four-year higher education institutions)
State Board for Community and Technical Colleges
Workforce Training and Education Coordinating Board
Employment Security Department

14. P-20 Longitudinal Data Elements
OSPI
Public K current
UW, WSU,
CWU, EWU, TESC, WWU
Public
Baccalaureates
1999-current
SBCTC
Community &
Technical Colleges
2003-current
National Student
Clearinghouse
ESD
Workforce
(Wage data, Claimant
Data, Employers)
Washington
P-20
Education/Workforce
Core Data
DEL
State-Funded
Early Childhood
2000-current
K-12 teachers and other staff
Early learning providers
OSPI = Office of Superintendent of Public Instruction
DEL = Department of Early Learning
ESD = Employment Security Department
SBCTC = State Board for Community & Technical Colleges

15. 5S1 – Secondary Placement
Numerator: Number of CTE concentrators who were employed, enrolled in higher education, or enlisted in the military during the third post-exit quarter, based on administrative records or a student survey.
Denominator: Number of CTE concentrators who left secondary education during the reporting year.

16. Student Placement Education
5S1 data is included in the CAR, EDEN, EDS, Report Card
District submits student level data to CEDARS
OSPI Release data to districts in EDS
District certifies CTE Student Enrollment Data/ Adjusted Cohort Grad Data
5S1
Student Placement Education
Employment
Enlist in Service
ERDC returns aggregate data back to OSPI
OSPI provide ERDC a list of CTE concentrators with personal identifiable information for administrative matches
ERDC performs data matches of CTE concentrators

17. Understanding Your Local Student Information System

18. Course Enrollment CIP Codes attached to courses (D10, H17)
Verify approval of CIP Code through EDS
Provided CIP code for each course code in school curriculum master in August prior to first CEDARS submission in September and enrollment count
Registrar updates course master yearly with CIP Codes

19. CTE Completer (20)
A CTE program completer has completed 360 hours of instruction courses taken within that CTE program with grades of D or better.
Report CTE Program Completer status when it occurs – when a student receives a final grade for all courses and reaches 360 hours of instruction in a CTE program
Determine the available programs eligible for completion – course sequence of CIP Codes that meet 360 hours of instruction (see example on the back)
Review student enrollment history in these programs
Provide list of students with CIP Code for entry in SIS
Enter completer criteria for each student record attached to the CIP Code in the year achieved

20. Industry Certification (H21 & H24)
H21 - As a result of taking the CTE course with CIP Code, the student received a state or nationally recognized industry certification
H24 – Reported when a student takes or passes a state or nationally recognized assessment of technical skill & knowledge
Collect student rosters from teachers of students who attempted, passed and failed the industry exam.
Identify the CIP Code for that course
Identify if exam also earned a certification (H21)
Create file with required fields in local SIS system (H24)
Enter completer criteria for each student record attached to the CIP Code in the year achieved
Upload Assessment file for Element H24

21. Tech Prep Completer (H23)
A student who meets the high school’s portion of the Tech Prep Articulation Agreement (ie. B or better and other performance requirements)
Reported when a student meets the above criteria; student not required to apply for college credit
Registrar must be informed to modify course designation (H13) for Tech Prep (T)
Collect student roster from teachers of those students who met the Tech Prep Articulation Agreement
Identify the CIP Code for that course
Registrar updates course master yearly with CIP Codes (D10, H17)
Registrar updates course designation yearly (H13)
Enter Tech Prep Completer criteria for each student record attached to the CIP Code in the year achieved

22. Questions? la pregunta คำถาม des questions
Thank you for attending our session
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23. Contact information
Lisa Ireland, Research Analyst
Student Information, OSPI
Phouang Hamilton, Program Supervisor
Career and Technical Education, OSPI
Teri Pablo, CTE Director
Yelm Public Schools
OSPI Customer Support