1. ERP Solution for your University, College & School
IFW EduTech
ERP Solution for your University, College & School

2. Requirements
Hardware Server : 1 GB RAM Clients : 512 RAM Operating System Win XP2 – Clients Win Server Server Database MS SQL
Staff
ERP Manager
Network Administrator
Data Entry Operators

3. Module List Admission Counseling & Follow up Provisional Admission
Student Registration
Fee Management
Transport Management
Academic Calendar Planner
Attendance Management
Front Office Management
Address Book
Phone Register
TC Generator
I-Card Generator
Media Management
Scheduler & Reminder
Event & Activities
HR Management
Exam & Results
Library & Book Bank
Time Table
Hostel & Mess Management
Stock/Store Management
Staff Payroll Management
Back Office File Management
Teacher Evaluation System
Security / Gate Pass Manager
Employee Daily Report Register
Accounts Management
User Specific Security Management
Student Login - EduCamp
Faculty Login – EduCamp
Administrative Login - EduCamp

4. Admission Counseling & Follow up
Advantages:
This Process help in making sure that no inquiry at your counseling area gets neglected.
Reports:
Student Inquiry List
Student Follow up List
Student Follow up reminder
Course wise Inquiry

5. Provisional Admission
Advantages:
This area gives you the facility to take admissions of students for next session in provisional mode.
Reports:
Prospectus Sales
List of Students in Provisional Admissions
List of Confirmed Students

6. Student Registration Advantages:
Complete student details like Academic, Personal, Relations, Hostel, Conveyance, Photograph etc. are taken at the time of Registration.
Reports:
Student I-Card (Class and Student Wise)
Student General Information Report (Class and Student Wise)
Student Strength Category Report (Class and Student Wise)
Student Strength In Gen , ST, SC, OBC (Class and Student Wise) Student Seat Allocation Report (Class and Student Wise)

7. Fee Management Advantages:
All fees related processes like receipt generation, cancellation of receipts, duplicate receipts, extra fees, fee concessions and more are managed in this module.
Reports:
PDC Cheque Detail
Fee Collection Report (class wise, student wise, user wise)
Fee Concession Report
Extra Fee Report
Student Fee Status (Receipt wise)
Head Wise Fee Report
Refund & Cancel Receipt Report

8. Transport Management Advantages:
Vehicle Information like PUC expiry, insurance expiry, registration details etc. are managed here. Total expense on a vehicle and performance of a vehicle can be analyzed here.
Reports:
Vehicle List ( vehicle no. wise)
Vehicle Expense (vehicle and date wise)
Vehicle Allocation Report (Class , Student and vehicle wise)

9. Academic Calendar Planner
Advantages:
All events, activities, holidays are submitted into the ERP here.
Reports:
List of Events Report
List of Holidays Report
Monthly Calendar Report

10. Attendance Management
Advantages:
Class Wise, Day Wise, Half days Wise attendance of Students and Staff can be taken here. This Module can also be configured with Thumb Impression Machines & RFID Systems.
Reports:
Daily Attendance Report
Monthly Report
Leave Register
Tour Details
Daily IN/OUT Register

11. Front Office Management
Advantages:
This modules helps you to keep record of all visitors, phone calls, postal mails etc.
Reports:
Address Book
Mail In / Mail Out
Visitor Record
Person Searching
Phone Register
Gate Pass Generation
Prospectus Sale
Registration Report
Reports:
Daily Job Pending Report
Closed Enquiry
Qualification Report
Monthly Outside Report
Total Media Enquiry
Course Wise Enquiry
Future Job Pending

12. Address Book Advantages:
All phone numbers, mobile numbers, IDs etc. of VIPs, Vendors, important contacts can be managed here.
Reports:
List of Vendors
List of contacts group wise

13. Phone Register Advantages:
Record of Incoming & Outgoing Phone Calls can be kept here in this module. This module can also be integrated with your EPBAX system software.
Reports:
List of Incoming Calls
List of Outgoing Calls
Person wise Calls
Call Register

14. Transfer & Character Certificate Generator
Advantages:
TC & CC Generation is handled on a single click in this module saving a lot of time of staff & student.
Reports:
List of TC Generated (Student Wise, ClassWise)
List of CC Generated (Student Wise, ClassWise)

15. I-Card Generator Advantages:
With a single click you can generate Multi Colored designer I Cards, Library Cards & Exam Admit Cards for your students & staff.
Reports:
I Card Generation Student Wise, Class Wise
I Card Generation Staff Wise
Library Card Generation Student Wise, Class Wise
Library Card Generation Staff Wise
Exam Admit Card Generation Student Wise, Class Wise

16. Media Management Advantages:
All news paper, TV Channel, FM etc. advertisement details and frequency of occurrence is managed here. Analysis on media spend and response can be done on these basis.
Reports:
Media Master
(collect all details of media which are related to college with their name, address , phone no. etc.)
Media Advertisement Report
(show all details of advertisement with media name , media add description , add size , add cost etc.)

17. Scheduler & Reminder Advantages:
Each user of the ERP can maintain his/her schedulers and reminders here. At every login the user will get the reminders.
Shows the user Appointments, Important dates, reminders scheduled by himself.

18. Event & Activities Advantages:
Details of Sports Days, Cultural festivals and its organizing teams along with details of winners and guests is maintained here.
Reports:
List of Events month wise, class wise.
List of Winners
List of Organizing Teams

19. HR Management Advantages:
From resume submission to salary slip generation all processes of every employee is recorded and processed here.
Reports:
Employee Registration
Allowance and Deduction
Advance Master
Salary Scheme
Employee Information
Candidate Information
Salary Register
Pay Slip

20. Exam & Results Advantages:
The most complicated and time consuming process of your organization is Exam management and Result Declaration. This process can be handled very easily in ERP.
Reports:
Exam Class Subject Relation
Mark Slip Report
Exam Schedule Report
Class Subject Report
Exam Class Relation
Exam Sitting Arrangement Report
Reports:
Question Bank Submission
Internal Marks Report
Mark Slip With Student Marks
Exam Admit Card Generation

21. Library & Book Bank Advantages:
EduTech’s Library covers each and every process of Library.
Reports:
Item List Item Subscription Detail
Reserved Item List Issued Item Detail
List of Subscription Receive Issued Item for Book Bank
Due\pending Item List List of Issued Item in Stock
Library I-Card Generation

22. Time Table Advantages:
This module help in getting the updated schedules of students & faculty.
Reports:
Time-Table Report ( shift and date wise)
Teacher Specific Report ( Teacher, shift and date wise)
Class Subject Relation (class and subject wise)
Employee Report
Teacher Subject Relation
Code Master

23. Hostel & Mess Management
Advantages:
From hostel room allocation to mess recipe management, every process of a hostel can be managed here.
Reports:
Hostel Room Specification Report (Hostel and Room wise)
Hostel Visitor Record (Hostel , Room and Date wise)
Hostel Allocation Report (Class , Hostel and Room Wise)
Mess Attendance Report ( Student and Date wise)
Mess Transaction Report ( Customer and Mess Wise)

24. Stock/Store Management
Advantages:
This Process help in maintaining all the purchases and stocks. Also, you can check the availability of all resources and items.
Reports:
Stock Item Detail Stock Purchase Order Letter
Stock Requisition Detail Stock Issue Item Transaction
Stock Quotation Details Stock status of Employee
Stock Purchase Order Detail Stock Write Off Report
Stock Purchase Order Inwards Details Write Off Transaction
Stock Purchase Order Return
Stock Purchase Order Current Status

25. Staff Payroll Management
Advantages:
Calculation of salary, keeping in consideration all the allowances, leaves etc. can be easily generated here.
Reports:
Employee Registration
Allowance and Deduction
Advance Master
Salary Scheme
Employee Information
Candidate Information
Salary Register
Pay Slip

26. Back Office File Management
Advantages:
This Process helps in maintaining the records of all postal conversations.
Reports:
Incoming Letters
Outgoing Letters
Group wise Letters

27. Accounts Management Advantages:
All monetary transactions taking place in various departments like fee, library, store, stock, Payroll as well as all other vouchers can be generated.
Reports:
Balance Sheet
Trial Balance

28. Security / Gate Pass Manager
Advantages:
On a single click you can fetch the information of all visitors in the campus at a time.

29. User Specific Security Management
Advantages:
Each Operator or process manager will be able to see or use only those modules & reports which are allowed to him by the administrator.

30. Why EduTech ? Save Stationary Cost
Save Time of all Levels of Staff & Students
No Data Redundancy
Complete Decision Support System
Less Manpower Required
Comprehensive MIS Reports
Regular New Versions Available for Free
Online & On Phone – 24 x 7 Support System
Detailed Help in Documented, Graphical & Video Formats

31. How EduTech is deployed at your campus?
STEP 1: Site Inspection for availability of Hardware & Networking Resources.
STEP 2: Installation Process of EduTech with ERP Manager.
STEP 3: 3 Days complete training to all staff and management.
STEP4: Staff Test and Certification
STEP5: Data Entry Begins……..

32. Why EduTech ? Save Stationary Cost
Save Time of all Levels of Staff & Students
No Data Redundancy
Complete Decision Support System
Less Manpower Required
Comprehensive MIS Reports
Regular New Versions Available for Free
Online & On Phone – 24 x 7 Support System
Detailed Help in Documented, Graphical & Video Formats

33. Frequently Asked Questions (FAQs) - 1
1. Why should we take IFW EduTech for our organization ?
IFW EduTech helps the organization to cut down working hours of the staff and increases their efficiency, therefore the staff can use that time for other important academic works and welfare of students and supporting management. Also with EduTech 80% of expense of the organization on stationary is reduced. Thus, we guarantee that IFW Edutech's cost is recovered within the first 6 months of implementation in the organization.
2. How IFW EduTech is implemented in our organization ?
As soon at the company receives the purchase order for product, within 7 days the team of engineers install and deploy the solution in the campus. Immediately after this the training team starts conducting training sessions for the staff members or each department respective to their modules. Hardware, Networking & Data entry work is the responsibility of the organization purchasing the ERP. However, IFW's team can provide such services if required by the client at additional cost.
3. How will we get support from IFW after installation?
IFW's Support Cell and engineers are available on all working days from 9:00 AM to 9:00 PM online on IMs & s. On phone the Support engineers are available 24 x 7 x 365. Any kind of bug or error or problem in the ERP will be attended within 2 days and solved within 7 days at most.
4. Is this a ready to use product or the company will develop it for us ?
IFW EduTech is a complete, fully functional and time tested ERP solution which covers more than any other solution available in the Indian Market in this sector. This ready to use product can be purchased & installed with staff training within 6 hours.

34. Frequently Asked Questions (FAQs) - 2
5. What will happen when the technology on which this solution is made gets outdated?
IFW EduTech is developed on the latest technology plate form, as the technology gets updated new versions of EduTech will be available in the market from time to time. The client can upgrade the solution that he has and get the benefits of the new versions at discounted cost.
6. If we dont need the complete ERP can we select the modules we need ? And can we add more modules later in the same ERP?
Yes, one of the major plus points of IFW EduTech is that it is made on a modular approach. Your organization can decide and purchase the complete ERP or only the modules that they need. When the organization feels that they need more modules as per the expansion of the organization, new modules can be purchased and added easily without disturbing the existing data or modules.
7. Can we export the reports into word, excel or pdf formats ?
Yes, the reporting format of IFW EduTech is very flexible and the reports can be easily exported into formats like .doc, .docx, .xls, .xlsx, .pdf etc.
8. How secure is the data of the organization in IFW EduTech ?
IFW EduTech comes with 100% security of your precious data and information. The database of the ERP is stored in the server which is either placed in a locked room or in front of the eyes of the management. Also the database is protected so as even a expert hacker cannot break the database. The ERP Administrator can give each user rights of accessing his respective modules, so that only the assigned modules can be accessed by each user.

35. Contact Us IFW Techno Creations Pvt. Ltd. Office :
Nahar Tower, Nirala Street,
Near Andhra Bank, Shakti Nagar,
Udaipur (Raj.) INDIA
Phone :
Mobiles : /2/3
Websites :
Gtalk :
Skype : helpline_ifw
Yahoo! : karanifw