1. TRACES TRAde Control and Expert System
Doing Business with the EU-EU Traceability requirements
Bangkok, 17 September 2007
TRACES TRAde Control and Expert System
Didier CARTON
D1 : Santé animale, Comités permanents

2. TRACES OBJECTIVES: vet single windows
The Integrated Computerised Veterinary System - TRACES – provides assistance and certification for all veterinary authorities within an informatics network to improve the sanitary protection of EU.
TRACES proposes to integrate EU and non EU competent veterinary authorities.

3. TRACES POLICY AREAS Animal Health Animal Welfare (EU exclusive)
Veterinary Public Health

4. TRACES GOALS Control of animals and animal products;
Outbreaks: trace back and forth;
Assistance in decision-making;
Central risk assessment and warning;
Reduction in administrative workload.

5. TRACES Data center in Luxemburg Internet link via web browser
ARCHITECTURE AND ACCESS
Data center in Luxemburg
Internet link via web browser
Restricted access
Notification of message by
Workflow between economic operators and competent authorities

6. TRACES Electronic workflow;
SYSTEM’S MAIN CHARACTERISTICS
Electronic workflow;
Centralized updating of the information and alert awareness and risk assessment;
Interoperability; (Custom Nomenclature)
Multilinguism

7. TRACES
TRACES and trade
within EU

8. TRACES: WEB BIP BIP LVU BIP LVU LVU CCA CCA CCA BIP BIP LVU CCA EC LVU

9. TRACES : Profile users

10. TRACES TRACES Workflow of the certificates Certificates Route Plans
CVEDs
Creation (EO)
Validation (CA Origin)
TRACES
Control(CA En route,destination)

11. TRACES Local veterinary authority Central veterinary authority
Border inspection post
Border inspection post

12. TRACES Legislative aspect
Commission decision 2004/292/EC on 30/03/2004
01/04/2004: introduction of TRACES (notification module) on a voluntary basis
31/12/2004: Participation all MS notification, certification, control modules
Commission decision 2005/515/EC on 14/07/2005: CVEDP for 31/12/2005

13. TRACES Implementation : (July 2007) Users: 16 000
BIP: 1250
LVU: 7150 (MS) (AC)
EO/AGENT: 2000/3000
Certificates: per month
INTRA :
CVEDP:
CVEDA: 4 000

14. TRACES Management module:
Certification: INTRA (40 certificates), CVEDA, CVEDP
Notification
Control
Documentary, Identity and Physical checks
Welfare check
Laboratory test (Animal health, Public health, Residues)

15. IMPORTATIONS AND EU CONTROLS
TRACES
TRACES and trade
INTERNATIONAL LEVEL
IMPORTATIONS AND EU CONTROLS

16. TRACES Help decision module Scope Automatic link with INTRA
CVEDA et CVEDP
IMPORT
Automatic link with
CN Code
Country/Region/Establishment

17. TRACES Help decision module Basis legislation Safeguard measures
Physical checks BIP
Reinforced controls
Rejected consignments

18. TRACES Basis legislation INTRA/CVED/IMPORT Consolidated version
22 EU official languages
Certificate models

19. TRACES Safeguard measures CVEDP 97/78 art 22 CVEDA 91/496 art 18
Legislative text
22 EU official languages

20. TRACES Physical checks CVEDP (94/360/EC)
Introduction of reduced frequencies
per country
per commodities
Calculation of realized checks
BIP
Member state

21. TRACES Reinforced controls CVEDP 97/78 art 24
Automatic alert for concerned country or establishments
Counting down of all performed controls in all EU BIP
Recording of all favorable and unfavorable results

22. TRACES Rejected consignments CVEDP 97/78 art 17 CVEDA 91/496 art 12
Automatic display of all rejected consignments
within a time frame
in relation with country and CN Code

23. IMPORTATIONS IN UE AND CERTIFICATION
TRACES
TRACES AND TRADE
INTERNATIONAL LEVEL
IMPORTATIONS IN UE AND CERTIFICATION

24. TRACES: WEB2 BIP BIP LCA BIP LCA LCA RCA RCA RCA BIP BIP LCA RCA 1/3C

25. TRACES
Import module: 1/3C users

26. TRACES Creation (1/3C EO,LCA,RCA) export certificates
Import module: workflow
Creation (1/3C EO,LCA,RCA)
export certificates
Validation (CA Origin)
TRACES
Control(EU BIP)

27. TRACES Import module: Certificates
Availability of all import certificates:140
Last updated and in force version
In 22 EU official languages
NB: Annex VI R (CE) 854/2004

28. TRACES Import module: help to decision basis legislation IMPORT
Consolidated version
22 EU official languages
Certificate models

29. TRACES Import module: Process Electronic notification to the EU BIP
Printing of certificates in desired EU languages
Automatic transfer IMPORT to CVED

30. TRACES Import module: Follow up
Direct access of the import decision CVED
Electronic notification to the exporting country in case of rejection
Indirect information via RASFF

31. TRACES Import into EU from Thailand
TH : 7th country (volume) 5th (value)
consignments per year
368 approved plants (PM, RMP, FFP, LBM, MM)
Commodities: FFP, MP, Hide, Feed, Honey …
Import into EU from Thailand
Products
Volume tons
Value K€
Fish Products
Meat Products
Other
62.000
Total

32. IMPORTATIONS IN UE AND 1/3 COUNTRY APPROVED ESTABLISHMENTS
TRACES
TRACES and trade
INTERNATIONAL LEVEL
IMPORTATIONS IN UE AND 1/3 COUNTRY APPROVED ESTABLISHMENTS

33. TRACES 1/3 Country Establishments registration R(CE) 854/2004 ART 12
Electronic registration and transmission (from 1/3C to EU contact point via EC)
Automatic publication (EUROPA site)
Recording into TRACES

34. TRACES Member states 20 days Publication 10 days European Commission
Registration of establishments: Reg 854/2004
Request (1/3C)
Member states
20 days
European Commission
Publication 10 days

35. EXPORTATION FROM EU AND CERTIFICATION
TRACES
TRACES AND TRADE
INTERNATIONAL LEVEL
EXPORTATION FROM EU AND CERTIFICATION

36. TRACES: evolutions Export certificate Module (06/2007)
Based on import module
Combined with INTRA module
Prerequisite
Standardisation of the MS certificates

37. TRACES BENEFITS Avoidance of resources redundancy
Standard application of laws and procedures
Work simplification for official services
Increase in security and speed of data transmission

38. TRACES BENEFITS Cooperation between services Fight against fraud
Speed up of BIP administrative procedures
Provision to trade partners updated and translated certificates
Direct access to the EU decisions

39. TRACES
QUESTIONS

40. TRACES Glossary BIP: Border Inspection Post LVU: Local Veterinary Unit
CCA: Central Competent Authority
EO: Economic Operator
TRANSITAIR: EO at the border
CVED: Common Veterinary Entry Document Animal/Product
INTRA: Intra trade certificate
IMPORT: Import certificate into EU
ADM: Administrator TRACES
MS: EU Member states
EC: European Commission
1/3C: Third country vis à vis EU
LCA: 1/3C Local Competent Authority
RCA: Regional Competent Authority