1. Regional Policy EXCHANGES OF INFORMATION BETWEEN THE M EMBER S TATE AND THE C OMMISSION (SFC2014) 22nd Meeting of the Expert Group on Delegated and Implementing Acts for the European Structural and Investment Funds 04/12/2013 Christophe de Lassus – European Commission DG Regional Policy IT Head of Unit

2. Electronic exchange of information in 2014-2020 period 3 parts Beneficiaries Businesses Non-profit organisations Public and semi-public bodies Beneficiary portal Member State's system for reporting, monitoring, accounting (…) Art. 112(3) Electronic exchange of information with beneficiaries - project level Art. 62 (d) & 114(2)(d) Computerized system for accounting, monitoring and reporting (…) - programme level + operation relevant information managing authority / intermediate body certifying authority audit authority SFC2014 database European Commission Art. 63(4) All official exchanges of information between the Member State and the Commission - programme level Other

3. Regional Policy Article 63 – SFC2014 4. All official exchanges of information between the Member State and the Commission shall be carried out using an electronic data exchange system established in compliance with the terms and conditions laid down by the Commission by means of implementing acts. Those implementing acts shall be adopted in accordance with the examination procedure referred to in Article 143(3). Consolidated practice

4. Regional Policy Content of SFC2014 all relevant information, rules and controls for the concerned ESI Funds all official exchanges in both directions structured data paper only in case of force majeure

5. Regional Policy Operation of SFC2014 COM + MS record docs & data + updates in the electronic format required 1. person records data, 2. person verifies Liaison Officer/s – person/s responsible for managing access rights to SFC2014 with defined tasks

6. Regional Policy Characteristics of SFC2014 interactive forms or forms pre-filled by the system on the basis of the data already recorded at previous instances automatic calculations automatic embedded controls system generated alerts online status tracking of the treatment of information entered into the system availability of historical data

7. Regional Policy Electronic transmission of data through SFC2014 Accessible either directly or via an interface for automatic synchronisation and recording of data with national, regional and local computer management systems compulsory electronic signature (Directive 1999/93/EC) protection of privacy of personal data (Directives 2002/58/EC, Directive 2009/136/EC, Directive 1995/46/EC & Regulation 45/2001)

8. Regional Policy Security of data MS & COM monitor the effectiveness of the security measures MS adopt national/regional IT security policy dedicated to SFC2014 (not needed if using only web application) Security policy based on a risk assessment MS security officer/s at national/regional level COM's security officer MS need to abide by the IT security measures implemented in SFC2014 (for automatic interface!)

9. Regional Policy SFC2014 compared to SFC2007 Consolidation of current practice Streamlined workflow Enhanced data quality Long term efficiency gains Improved performance Improved Time to market Improved user experience (in particular search and access to information) Improved usefulness of the system (reporting)

10. Regional Policy For more information Christophe de Lassus Head of IT Unit, DG REGIO: christophe.de-lassus@ec.europa.eu christophe.de-lassus@ec.europa.eu ec-sfc2014-info@ec.europa.eu ec-sfc2014-ws@ec.europa.eu