1. Chapter 4

2. Signature: Microsoft Word 2003
Chapter 4
FORMATTING DOCUMENTS AND SECTIONS

3. Performance Objectives
Change the document view
Change margins in a document
Insert a section break
Insert a hard page break
Change the page orientation and paper size
Center text vertically on a page
Preview a document
Change the zoom and display the full screen
View a document in Reading Layout
Center and right align text with the click and type feature
Automatically insert the date and time in a document
Highlight text in a document

4. Changing the View Page Break in Normal View
Page Break in Print Layout View

5. Changing the View…2
View, click view OR
Normal View
Print Layout View

6. Hiding/Showing White Space
used in Print Layout view to save space
position pointer and click to hide white space
position pointer and click to show white space

7. Changing Margins
File, Page Setup
default margin
settings

8. Changing Margins with the Ruler
Left Margin
Boundary
Right Margin
Boundary
Horizontal Ruler
Vertical Ruler
Top Margin Boundary
use the Alt key when dragging to move margins to a precise measurement

9. Creating Mirror Margins
File, Page Setup
Left / Right options change
select in drop-down list

10. default gutter settings
Adding a Gutter Margin
File, Page Setup
default gutter settings

11. Inserting a Section Break
to format each section separately
position insertion point, Insert, Break
click

12. Inserting Hard Page Breaks
to break the page in a desirable location
position insertion point, Ctrl + Enter OR
position insertion point, Insert, Break
click

13. Changing Page Orientation
File, Page Setup
Portrait V e r t i c a l
Landscape
Horizontal

14. click to display paper sizes
Changing Paper Size
File, Page Setup
click to display paper sizes

15. Vertically Centering Text on the Page
File, Page Setup
click to display alignment options

16. Previewing a Document File, Print Preview or Print Preview button
Print Preview Toolbar
Horizontal
Ruler
Vertical
Ruler

17. Print Preview Toolbar Buttons
Magnifier
One Page
Multiple Pages
Zoom
Close Preview
Full Screen
Shrink to Fit
View Ruler

18. Changing the Document Zoom
View, Zoom or Zoom button
Selection
Preview

19. Displaying the Full Screen
expands the work space by hiding menus and toolbars
View, Full Screen
click to restore
the normal view

20. Changing to Reading Layout View
displays in a format for easy viewing and reading
View, Reading Layout
Reading Layout
Toolbar
click to
close

21. Keyboard Commands in Reading Layout View
Press this key to
Complete this action
Page Down key or spacebar
Move to the next page or section
Page Up key or Backspace key
Move to the previous page or section
Right Arrow key
Move to the next page
Left Arrow key
Move to the previous page
Home
Move to the first page in document
End
Move to the last page in document
Esc
Return to previous view

22. Document Map Pane in Reading Layout View

23. Thumbnails Pane in Reading Layout View

24. Using the Click and Type Feature
in Print Layout View, hover mouse between
left and right margins
pointer
shapes
double-click in desired location

25. Inserting the Date and Time
Insert, Date and Time
click desired
format
click to insert
as a field
press F9 to update the field

26. Highlighting Text
colored background draw’s reader’s eyes to specific text
click to activate,
select text,
click to deactivate
click drop-down arrow
to change default color

27. Commands Review How do you display Print Layout view? Normal view?
View, click view OR
Normal View
Print Layout View

28. Commands Review How do you display the Page Setup dialog box?
File, Page Setup

29. Commands Review How do you insert a continuous section break?
position insertion point, Insert, Break
click

30. Commands Review
How do you insert a section break and begin a new page?
position insertion point, Insert, Break
click

31. Commands Review How do you insert a hard page break?
position insertion point, Ctrl + Enter OR
position insertion point, Insert, Break
click

32. Commands Review How do you display the Print Preview screen?
File, Print Preview or Print Preview button

33. Commands Review How do you display the Zoom dialog box?
View, Zoom or Zoom button

34. Commands Review How do you display the Full Screen view?
View, Full Screen
click to restore
the normal view

35. Commands Review How do you display/close the Reading Layout view?
View, Reading Layout
Reading Layout
Toolbar
click to
close

36. Commands Review How do you insert the date/time? Insert, Date and Time
click desired
format
click to insert
as a field

37. Commands Review How do you update the date or time field?
press F9 to update the field

38. Commands Review How do you activate the Highlight feature?
click to activate

39. Coming Next
Chapter 5
USING WRITING TOOLS