1. FIXED TERM CONTRACTS ~EXPIRY NOTICES~ Tom Polich HR Adviser HR SERVICES

2. TODAYS TOPICS…. Current Process and Issues Advantages of New Proposal New Processes Non renewal of contract Templates New Processes - Renewal of Contract 12months or less More than 12 months Advertisement

3. CURRENT PROCESS Faculties and schools are aware of current process: Notice sent to School 6 weeks in advance Current form provides for extension or cessation of employment Form is usually returned as bona fide contract i.e. signed by employee by Head of School and Dean Is the current 6 week timeframe sufficient? Please provide feedback via email to amelvin@admin.uwa.edu.au amelvin@admin.uwa.edu.au

4. CURRENT ISSUES Why is there a need to change the process? Industrial Risk Contravention of current advertising policy Complying with agreements to advise staff so affected

5. ADVANTAGES OF NEW PROPOSAL.. The new processes aim to: Reduce/eliminate the risk of employment contract breach Comply with University policy

6. NEW PROCESSES To renew or not renew…. Non Renewal: Notification of expiry Requirement within Enterprise Agreement for all contracts under category of Specific Tasks / Project Research Recent Professional Practice Required Must be in writing Must be received by staff member one month prior to expiry

7. TEMPLATES To assist with expiry notices, templates have been developed and are available on our website at: http://www.hr.uwa.edu.au Click on Forms on left hand menu, then select Template Letters

8. NEW PROCESSES Continued…. Non Renewal: Complete Staff Member Leaving UWA Employment Form Forward completed & signed form to HR Services at least 2 weeks prior to current expiry date

9. NEW PROCESS - RENEWAL If initial appointment was less than 12 months, a renewal can be made without advertisement for a further period not exceeding a total of 12 months Complete Recommendation to Offer New Employment Contract for the further period Submit to HR Services at least 2 weeks prior to current contract cessation

10. NEW PROCESS – RENEWAL Cont…. If initial appointment was 12 months or greater, it must be advertised Complete Recommendation to Offer New Employment Contract for the period covering the advertisement only Submit to HR Services at least 2 weeks prior to current contract cessation HR will issue new employment contract (Expiry Notices will no longer be used as an employment contract)

11. ADVERTISEMENT Follow advertising process Positions that are advertised require: Position description Must be classified Contact Lucette Cant Ext: 1239 Request to Advertise Form http://www.hr.uwa.edu.au/forms_placeholder More information is available at http://www.hr.uwa.edu.au/policy/toc/recruitmen t_and_selection/advertising?childfx=on

12. QUESTIONS? Thank you for your time