1. Presentation Skills Dr. Mark Matthews, Student Learning Development
Identifying personal strengths and areas for development
Expressing yourself coherently – verbally and in written or presentation format
Non-verbal behaviour (e.g. eye contact and posture)
on “Effective Communication Skills” e.g. how to address an audience; using powerpoint etc.  I would imagine a session of about minutes should suffice.
Dr. Mark Matthews, Student Learning Development
7th & 11th November

2. “Presentation is the ‘Killer Skill’ we take into the real world
“Presentation is the ‘Killer Skill’ we take into the real world. It’s almost an unfair advantage.”
Ethan Rasiel & Paul N. Friga, ‘The McKinsey Mind’
Boring less you present in person, hit the highlights, and beware the bullets
Opportunity for doodling and daydreaming
More distractions than ever before

3. Overview Day 1 Questions Introductions Self-Assessment Your Experience
Planning Presentations
Preparing Presentations
Coffee Break
3. Practicing Presentations
4. Delivering Presentations
Dealing with Questions
Questions

4. Individual Presentations Feedback
Day 2
Individual Presentations
Feedback
Personal learning plan and areas for development
Evaluation and wrap up

5. Complete the self-assessment form. What are you good at?
What skills would you like to develop?
Speaking too quickly
Going off-point
Going into too much detail
Not knowing when to stop (answering questions particularly).

6. What is your experience of giving presentations?
Interview
What is your experience of giving presentations?
What do you like about it?
What do you dislike about it?
Will you need to present in the future?
In pairs
- Perhaps leave out in 1 hour session

7. Steps in Giving Presentation
Plan
2. Prepare
3. Practice
4. Present
Importance of a process (4 steps)

8. 1. Planning

9. Where will it take place?
Questions?
Who is your audience?
Why are they there?
What is your goal?
How long will it be?
Where will it take place?
Before you even open up PowerPoint, sit down and really think about the day of your presentation. What is the real purpose of your talk? Why is it that you were ask to speak? What does the audience expect? In your opinion, what are the most important parts of your topic for the audience to take away from your, say, 50-minute presentation? Remember, even if you've been asked to share information, rarely is the mere transfer of information a satisfactory objective from the point of view of the audience. After all, the audience could always just read your book (or article, handout, etc.) if information transfer were the only purpose of the meeting, seminar, or formal presentation.

10. Business Card Test elevator test.
"sell" your message in seconds.
the David Belasco test while you're in the planning stages.
David Belasco was a producer who insisted that the core idea for every successful play he produced could be written as a simple sentence on the back of a business card. Try it.
you may want to think again and get your message down pat in your mind.
This too is certainly something you do before you ever begin to open up PowerPoint (Keynote).

11. If your audience could remember only three
3 things
If your audience could remember only three
things about your presentation, what would
you want it to be?
(1)_____________
(2)_____________
(3)_____________
Goal for all talks is to have a list of 3 things you would like audience to take away

12. No Powerpoint Film with no script Pencil & Paper Order your thoughts
Start your Outline
No Powerpoint
Film with no script
Pencil & Paper
Order your thoughts
Key points
Don’t open Powerpoint
Film director hiring actors with no script
Analague
What are the key points
Logical Flow

13. Have a sound, clear structure
presentation structure is paramount.
If worked on outline – should be quicker
Road map not enough
Rhetorical Questions to link

14. Create interest
“We need to open gaps before we close them. Our tendency is to tell people the facts. First, though, they must realize that they need these facts.”
Dan & Chip Heath, Make it Stick

15. Introduction Main theme Summary/ Conclusions
Structure
Introduction
Get Attention
Main theme
Content
“We need to open gaps before we close them. Our tendency is to tell people the facts. First, though, they must realize that they need these facts.”
Dan & Chip Heath, Make it Stick
Facts in logical order
Re-state your main points
There is a psychological factor called recency. This is where people remember most the last thing that they are told. This particularly applies to lists. So the ending of the presentation is key.
A funny story (one that encapsulates at least one of the main themes of the presentation,
A high energy video clip,
Relieving the suspense (you may be wondering why I brought this cardboard box onto the the stage...)
If you are really struggling for ideas, and want to play it safe, you could simply recap on the three main concepts that you have put forward in the middle section.
Summary/
Conclusions
Key message

16. Presentation Slide

18. Structure for each slide
Rhetorical question linking each slide.

19. 2. Preparation

20. 1. Personal Notes 2. Visuals 3. Handouts Speaker’s 3 friends
to be seen only by the speaker, and used as a reminder of the topics and key points, or perhaps of the "bon mot," the clever, felicitously worded phrase that can appear spontaneously witty to the crowd, but which works best if it is prepared and practiced in advance, for few of us are good enough to actually think of them on the spot.
Illustrative Slides
These slides should illustrate the major points and help motivate the listener. Tufte is apt to complain that this is simply "entertainment," but I respond that if the audience is not entertained, they are not apt to listen, and what good is a cleverly drafted talk if the audience is not listening. The illustrations should be relevant. They should convey new information. But they need not have words. They might have data, they might have graphs, they might have photographs of the product, equipment, phenomenon, or other aspect of the point under discussion. They should add to the talk, not distract from it.
Handouts **Less so
Here is where the speaker can put the references, the data, the appendices to the talk. Here is where one should indeed follow Tufte's advice and provide clear, detailed information that the reader can use later on to remember the points of the talk as well as to go on to further study and analysis.

21. Powerpoint Factory
the standard method for making a presentation is to talk about a list of points organized onto slides projected up on the wall.
overhead & slide projectors
Powerpoint
200,000 copies of Microsoft PowerPoint
3,000,000,000 trillions of slides each year.

22. Some things to avoid….

23. Powerpoint Karaoke

24. Poor Powerpoint
The evils of Powerpoint are familiar to everyone, they include:
Too much text
Too small to read and is really only serving as a crutch for the presenter
Clip Art and Slide templates that have been seen a million times
Spinning, wooshing, dazzlings animations
Part of the problem with having so much text onscreen is that it puts of people. If the idea of your presentation is to read from the slides then we are you there? Besides people can read quicker than you can talk so they’ll have finished reading your slide and be waiting for the next one, or even worse working on a masterpience doodle.
Your presentation, Powerpoint or otherwise, should be a supporting aid – you want main the focus on you not your presentation. Ideally, you should be able to deliver an equally interesting presentation should the projector/computer/room/audience break.
Avoid too many bullets as well – it makes the information dull for the audience.
Speaker – or rather the reader
You clearly need a consistent visual theme throughout your presentation, but most templates included in PowerPoint have been seen by your audience countless times (and besides, the templates are not all that great to begin with). Your audience expects a unique presentation with new (at least to them) content, otherwise why would they be attending your talk? No audience will be excited about a cookie-cutter presentation, and we must therefore shy away from any supporting visuals, such as the ubiquitous PowerPoint Design Template, that suggests your presentation is formulaic or prepackaged.
The evils of Powerpoint are familiar to everyone, they include:
Too much text
Too small to read and is really only serving as a crutch for the presenter
Clip Art and Slide templates that have been seen a million times
Spinning, wooshing, dazzlings animations
Part of the problem with having so much text onscreen is that it puts off
people. If the idea of your presentation is to read from the slides then we are you there? Besides people can read quicker than you can talk so they’ll have finished reading your slide and be waiting for the next one, or even worse working on a masterpience doodle.
Your presentation, Powerpoint or otherwise, should be a supporting aid – you want main the focus on you not your presentation. Ideally, you should be able to deliver an equally interesting presentation should the projector/computer/room/audience break.
Avoid too many bullets as well – it makes the information dull for the audience.

25. A few guidelines

26. 10/ 20/ 30 rule
“should have ten slides, last no more than twenty minutes, and contain no font smaller than thirty points.”
Guy Kawaski 10
Ten is the optimal number of slides in a PowerPoint presentation because a normal human being cannot comprehend more than ten concepts in a meeting 20
“You should give your ten slides in twenty minutes. Sure, you have an hour time slot, but you’re using a Windows laptop, so it will take forty minutes to make it work with the projector. Even if setup goes perfectly, people will arrive late and have to leave early. In a perfect world, you give your pitch in twenty minutes, and you have forty minutes left for discussion.” 30
The reason people use a small font is twofold: > they don’t know their material well enough > they think that more text is more convincing. Force yourself to use no font smaller than thirty points. It will make your presentations better because it requires you to find the most salient points and to know how to explain them well.

27. Most important information Jumps Out Drip feed Never use sentences
Fonts communicate subtle messages in and of themselves, which is why you should choose fonts deliberately. Use the same font set throughout your entire slide presentation, and use no more than two complementary fonts (e.g., Arial and Arial Bold). Make sure you know the difference between a Serif font (e.g., Times New Roman) and a Sans-Serif font (Helvetica or Arial). Serif fonts were designed to be used in documents filled with lots of text. Serif fonts are said to be easier to read at small point sizes, but for on screen presentations the serifs tend to get lost due to the relatively low resolution of projectors. San-serif fonts are generally best for PowerPoint presentations, but try to avoid the ubiquitous Helvetica. I often choose to use Gill Sans as it is somewhere in between a serif and a sans-serif font and is professional yet friendly and "conversational." Regardless of what font you choose, make sure the text can be read from the back of the room.

28. Use colour well Colour Pick 3 colours and stick to them.
Color evokes feelings. Color is emotional. The right color can help persuade and motivate. Studies show that color usage can increase interest and improve learning comprehension and retention. If you will be presenting in a dark room (such as a large hall), then a dark background (dark blue, grey, etc.) with white or light text will work fine. But if you plan to keep most of the lights on (which is highly advisable) then a white background with black or dark text works much better. In rooms with a good deal of ambient light, a screen image with a dark background and light text tends to washout, but dark text on a light background will maintain its visual intensity a bit better

29. High quality images Use images to support your point
Use a consistent theme
But only that push you toward your goal
Free Stock Photos
Commercial Stock Photos

30. Attending College 15,000 students come to Trinity every year
“Overall, our findings provide a combined retention rate of % for students who attended TCD. This is very close to the previous year’s rate of 92.45%. It should be noted that these results should be interpreted on a tentative basis as it is clear that a number of other outside factors impact on a student’s ability to sustain and progress in their chosen area of study at third level.”
15,000 students come to Trinity every year
There are 3 Faculties
Morgan 2001 A study of non-completion in undergraduate University courses
The average non-completion rate across Irish Universities is 16.8%
Improve all students chances of achieving their maximum potential
Connect with students – building relationships, departmental receptions
51% of college students leave college because of lack of effective supports

33. Presentation Skills Dr. Mark Matthews, Student Learning Development
Identifying personal strengths and areas for development
Expressing yourself coherently – verbally and in written or presentation format
Non-verbal behaviour (e.g. eye contact and posture)
on “Effective Communication Skills” e.g. how to address an audience; using powerpoint etc.  I would imagine a session of about minutes should suffice.
Dr. Mark Matthews, Student Learning Development
7th & 11th November

34. Presentation Skills Dr. Mark Matthews, SLD 7th & 11th November
Identifying personal strengths and areas for development
Expressing yourself coherently – verbally and in written or presentation format
Non-verbal behaviour (e.g. eye contact and posture)
on “Effective Communication Skills” e.g. how to address an audience; using powerpoint etc.  I would imagine a session of about minutes should suffice.
Dr. Mark Matthews, SLD
7th & 11th November

35. Presentation Skills Dr. Mark Matthews, SLD 7th & 11th November
Identifying personal strengths and areas for development
Expressing yourself coherently – verbally and in written or presentation format
Non-verbal behaviour (e.g. eye contact and posture)
on “Effective Communication Skills” e.g. how to address an audience; using powerpoint etc.  I would imagine a session of about minutes should suffice.
Dr. Mark Matthews, SLD
7th & 11th November

36. Critique slides you have been given: What works? What does not work?
PowerPoint Critique
Critique slides you have been given:
What works?
What does not work?
How would you improve?
Good exercise in pairs or three
And present the results

37. According to most studies, people's number one fear is public speaking
According to most studies, people's number one fear is public speaking. Number two is death. Death is number two. Does that sound right? This means to the average person, if you go to a funeral, you're better off in the casket than doing the eul
3. Practice

38. Fitness Slow to develop Quick to disappear The more you practice:
better you feel
more you want to do

39. Lack of experience Lack of preparation Lack of enthusiasm
Feeling Nervous?
Lack of experience
Lack of preparation
Lack of enthusiasm
Negative self-talk
Like fitness

40. Practice Presenting Fitness Room Everything Technology
In the same environment
Walking up from your set – everything
Taking questions
Technology
***Take the slide out test
Room
Everything
Technology
Practice

41. what you are going to say Audience Make them comfortable Interesting
It’s not about you
Focus on your goal
what you are going to say
Audience
Make them comfortable
Interesting
Not about you
Control your body: (breathings, palms, water)
Focus on:
Message
Making audience comfortable

42. Use relaxation techniques Be positive +++ Avoid stressors
Becoming Confident
Be over-prepared
Rehearse and practice
Know your subject
Use relaxation techniques
Be positive +++
Avoid stressors
Practice in actual room – full simulation
Ask questions
Organise visual aids, notes and handouts
Prepare for audience questions
Mindfulness

43. But most importantly……

44. We provide free presentation practice
Presenting Fitness
In the same environment
Walking up from your set – everything
Taking questions
Technology
***Take the slide out test
We provide free presentation practice

45. 4. Presenting Your are the most powerful visual aid: Introduce:
What you’re going to tell them
Why you’re telling them
Why it’s important
Body language
Eye Contact
Disruptions – an effective way is simply to stop talking and look at the person talking (difficult to do at first but then becomes easy)
4. Presenting

47. The most powerful visual aid
words
voice
body language
You are the most powerful visual aid for what you are trying to express
Style – 7 % words / body language / intonation
Natural & Seem comfortable
Kids in particular, it’s not feasible to have them sitting and listening for very long
Make it interactive – engaging.
Pacing
Pausing

48. Turn yourself on
ask questions
talk beforehand
more extroverted

49. Make a strong start Most people give you 2/3 minutes
You've heard it before: First impressions are powerful. Believe it. The first 2-3 minutes of the presentation are the most important. The audience wants to like you and they will give you a few minutes at the beginning to engage them -- don't miss the opportunity. Most presenters fail here because they ramble on too long about superfluous background information or their personal/professional history, etc.

50. Show your passion Let your enthusiasm come out
Biggest element that separates mediocre presenters from world class ones is the ability to connect with audience in honest and exciting way.
Movement – hand gestures, intonation
Show your passion

51. Get closer to your audience by moving away from or in front of the podium. The podium is a barrier between you and the audience, but the goal of our presentation is to connect with the audience. Removing physical barriers between you and the audience will help you build rapport and make a connection.
Don’t talk & move
Don’t talk over a video

52. Eye contact Make eye contact Don’t look at group
Pick out people in the audience as anchors
Experienced teachers will often look at their students' eyes to gain their attention, judge their level of interest and to see how well they understand the material being taught. Eye contact is such a powerful tool that teachers can make an individual connection with every student through its use.

53. Smile
Try looking at individuals rather than scanning the group. Since you are using a computer, you never need to look at the screen behind you — just glance down at the computer screen briefly. One sure way to lose an audience is to turn your back on them. And while you're maintaining great eye contact, don't forget to smile as well. Unless your topic is very grim, a smile can be a very powerful thing.

54. Dealing with Questions
TRACT technique
Thank the questioner
Repeat the question
Answer the question
Check with the questioner if they are satisfied
Thank them again
Make sure you tell the audience that you will be taking questions at the end of your presentation. When you finish your presentation, instead of asking ‘Does anyone have questions’, ask something like ‘What questions do people have?’ or a specific question related to your presentation like ‘Do you agree with (part of your presentation’.

55. Person A speak for 30 seconds about your work.
Practice
Person A speak for 30 seconds about your
work.
Person B listen. At the end ask a question.
Person A use TRACT to respond.

56. Steps in Giving Presentation
Plan
2. Prepare
3. Practice
4. Present
Importance of a process (4 steps)

57. Just a Minute
Speak about subject for 1 minute
Lose 1 point for each ‘umm’ or ‘ahh’
Pauses and repetition allowed

58. Student Learning Development
Thank you for your time
Visit our website at: 58

59. Step 1: Listen to Criticism Step 2: Decide on Truth
Giving Criticism
Step 1: Listen to Criticism
Step 2: Decide on Truth
Step 3: Respond Assertively
Passive Response
Directly Aggressive Response
Indirectly Aggressive Response