1. Certified Evaluation Orientation Teachers & Other Professionals
LaRue County Schools
Opening Day, 2018
Complete Plan and forms posted on the District Website

2. Notes for 2018-2019 Amendments to Action Research Project Form
Elimination of Student Voice Survey
Elimination of Peer Observation for evaluation plan purposes, however, peer observation is still encouraged in our schools
REVISED Forms are posted on district website
No KTIP this year
Teachers and Other Professionals use different “frameworks”, however the evaluation process is similar. Differences are noted in the Certified Evaluation plan and this orientation document

3. Orientation
Orientation by the end of the first 30 calendar days of employment
Staff must sign and date certifying completion of Orientation.

4. Tenure & Cycles Non-Tenured Certified Staff Tenured Certified Staff
One to Four Years in LaRue Co. OR
First Year in LaRue Co., but came to us Tenured from another KY District
Tenured Certified Staff
More than Four Years in LaRue Co. OR
More than One Year in LaRue Co., but came to us Tenured from another KY District
One-Year Cycle Teacher/Other Prof.
Non-Tenured OR
Tenured, but identified for a one-year summative cycle (pg. 9)
Three-Year Cycle Teacher/Other Prof.
Tenured teachers who have been identified for a three-year summative cycle (pg. 9)

6. Kentucky Framework for Teaching—pg. 13
Separate framework for teachers, guidance counselors, library/media specialists, speech pathologists
Pre-School uses Teacher Framework + “Pre-School Guidance” companion document
Domains
DOMAIN 1: Planning & Preparation
DOMAIN 2: T - Classroom Environment Other Prof. - “The Environment”
DOMAIN 3: T - Instruction Other Prof. - “Delivery of Services”
DOMAIN 4: Professional Responsibilities

7. Sources of evidence, Framework, & Multiple Measure Alignment—PG. 14

8. Sources of Evidence For Personnel Decisions Self-Reflection
Professional Growth Plan
Supervisor Observation
Other Professional may be site visit
Other Products of Practice
Letters & Memos
Action Research Project (REVISED)

9. Timeline, 18-19

10. Timeline Exceptions, pg. 11
Observation windows, timelines, and other requirements may be adjusted by the primary supervisor in special circumstances where the evaluatee has been absent due to extenuating circumstances or is a late hire.
Supervisor completes the Modified CEP Timeline for Teachers & Other Professionals (Appendix A) within 10 working days of the evaluatee’s return to work.
Superintendent/designee should approve the form and notify the evaluatee within 5 additional working days.

11. Appendix A

12. Self-Reflection—pg. 15
Developed and submitted by the end of the 1st quarter
Completed using paper forms in Appendix B
Teacher, pg 47-48
Counselor, pg 49-50
Library/Media, pg 51-52
Therapeutic Specialist, pg 53-54
Forms include 2 boxes for on-going reflection throughout the year
Self-Reflection is required for ALL teachers &
other professionals every year

14. Professional Growth Plans—pg. 15
Developed and approved by the end of the 1st quarter
Completed using paper form—Appendix C
Same form for all teachers & other professionals
Includes space for on-going reflection and summative reflection
Reviewed by summative conference or closing day
Must align with school or district improvement plans (CSIP or CDIP)
Professional Growth Plan are required for ALL teachers
& other professionals every year

16. Supervisor Observations— pg. 16-18
Supervisor Mini
Supervisor Full
Unscheduled
No Pre-Conference
Observation
20-30 min
Post-Conference within 5 working days
1 Yr Cycle: In Person
3 Yr Cycle: Electronic
Scheduled
Pre-Conference using Pre-Conference form, Appendix D
Electronic
Observation
Full Class (45 min)
Post-Conference within 5 working days
In Person
Observation Evidence Entered on “Supervisor Observation &
Summative” Forms—Appendix E

17. Other Professional Site Visit Model—pg. 16
Option for other professionals who do not regularly “teach classes”
Observation of duties and discussion of activities
May choose with supervisor to use traditional observation model, site visit model or combination

18. Same form used for observation or other professional site visit model

20. Supervisor Obs.—pg. 16-18 Supervisor Mini Supervisor Full 1 Yr Cycle
1 Mini after 1st 30 days & prior to end of 2nd Nine Weeks
3 Yr Cycle—Year 1
1 Mini after 1st 30 days & prior to last 14 instructional days
3 Yr Cycle—Year 2
3 Yr Cycle—Year 3
No Mini
1 Yr Cycle
1 Full during 3rd or 4th Nine Weeks
3 Yr Cycle—Yr 1 & 2
No full observation
3 Yr Cycle—Year 3
1 Full after the 1st 30 days

21. Supervisor Training—pg. 18-20
Observations may not be completed until the supervisor successfully completes
Initial Certification (Year 1)
Calibration (Each Year After)
If your supervisor does not successfully complete training requirements, another observer will be assigned. The supervisor will observe with them.

22. Action Research Project, pg. 20-21
Replaces Local Student Growth Goal
One of the multiple measures for overall evaluation decisions
Teachers and other professionals complete one action research project annually
Anything you have used in the past for SGG will still work for ARP, but the ARP opens up more choice and flexibility for you

23. Action Research Project, pg. 20-21
Classroom Action Research is a method of finding out what works best in your own classroom so you can improve student learning.
Action research is either research initiated to solve an immediate problem or a reflective process of progressive problem solving led by individuals working with others in teams or as part of a "community of practice" to improve the way they address issues and solve problems.

24. Action Research Project—pg. 20-21 ALL Teachers & Other Professionals
Choose skills/standards you know your students need to improve
Yearlong enduring skill OR skills within a specific unit
Choose one or more classes to participate in the ARP
ALL students enrolled in those classes will participate
Class choice(s) must include at least 10 students whenever possible
Develop an Action Plan for what you’re going to do to help students improve

25. Action Research Project—pg. 20-21 ALL Teachers & Other Professionals
Develop assessments that will be used for pre- and post-data
Could be a single measure or multiple measures
Mid-point assessment is optional
A rubric is required to define your ratings and to define “proficiency” based on grade level standards
PLCs will review ARP’s together to provide feedback/clarity prior to supervisor approval

26. Action Research Project—pg. 20-21 ALL Teachers & Other Professionals
Timeline:
By September 30, meet with supervisor to approve your ARP using the ARP form (Appendix F).
If you want to choose a unit that starts prior to Sept 30 you may do so, but you would have to meet with your supervisor early.
ARP must be something that can be completed by the end of the 3rd nine weeks (typically mid-March)

27. Action Research Project—pg. 20-21 ALL Teachers & Other Professionals

28. Action Research Project—pg. 20-21 ALL Teachers & Other Professionals

29. Action Research Project—pg. 20-21 ALL Teachers & Other Professionals
Pre-assess students, listing ratings for each student on the ARP Tracking Sheet (App. G)

30. Action Research Project—pg. 20-21 ALL Teachers & Other Professionals
Teach the content, following through with your action plan
After instruction is complete, post-assess students using your approved rubric and record your final ratings on the same ARP Tracking Sheet, including final % Proficient (Appendix G)

31. Action Research Project—pg. 20-21 ALL Teachers & Other Professionals
Complete page 2 of the ARP Form
Post-Project Reflection
Next Steps
Post-ARP conference with supervisor.
Reflective conversation about your results & next steps.
Supervisor uses pg. 3 of the ARP Form for notes to be used in your next summative evaluation
For next summative evaluation, supervisor will use evidence from the ARP as one of the multiple sources of evidence when determining domain ratings

32. Action Research Project pg. 20-21 Notes for Specialized Groups
LCMS Related Arts Due to NW rotation, full ARP process during 2nd or 3rd NW. May be 1st NW if it’s a later unit
Intervention Teachers & Special Education Teachers If you are co-teaching all students in the class must be included in the ARP, not just your caseload students. You can choose to work together with your co-teaching partner on the same ARP or work separately. If working together, the Action Plan must be specific to your actions.
Alternative Settings Published KDE SGG Guidance for Alternative settings may be used to provide additional alternatives when appropriate (behavior rather than academic goals, etc.). “Alternative settings” = The Life Connection, The N.E.S.T., or specialized units

33. Action Research Project pg. 20-21 Notes for Specialized Groups
Pre-School Published KDE SGG Guidance for pre-school may still be used to provide alternatives when appropriate (social & emotional goals, etc.)
Other Professionals For other professionals who do not teach a consistent group of students regularly, published KDE SGG Guidance for OPGES may be used to provide alternatives when appropriate. A goal may be used tracking school data rather than individual student data if you and your supervisor find this to be more appropriate.
Late Hires Adjusted timeline for anyone hired after Sept 1.
Modified CEP Timeline (Appendix A) will be used to document any timeline adjustments

34. Other Products of Practice—pg. 21
program assurance evidence
team-developed curriculum units
lesson plans
communication logs
timely, targeted feedback from mini or informal observations
student data records
student work
student formative and/or summative course evaluations/feedback
minutes from PLCs
teacher reflections and/or self-reflections
teacher interviews
teacher committee or team contributions
parent engagement activities/surveys
records of student and/or teacher attendance
video lessons
engagement in professional organizations
action research
student survey results
state assessment results
To be made available to the principal in a timely manner upon request.
To be used to determine ratings for Domains in the summative year.

35. Letters & Memos—pg. 21
In addition to district-adopted evaluation forms, letters and memos may be used to document both outstanding performance and performance which needs improvement.
Correspondence dated and signed by both parties with a copy provided to Evaluatee
Conference recommended, but not required

36. Summative Rating—pg. 22 Deadline: May 1
1 Yr Cycle & 3 Yr Cycle in Yr 3
All formative sources of data will be completed prior to the summative conference
Summative evaluation will be completed using the “Summative” tab of the Supervisor Observation & Summative Form (Appendix E); printed/signed/filed in the personnel file housed at central office
Form is specific to teachers, counselors, library/media, and therapeutic specialists

37. Summative Rating—pg. 22

38. Decision Rules—pg. 23

41. Corrective Action Plan—pg. 24-25
A Corrective Action Plan shall be developed to assist a certified staff member who has failed to meet a district standard OR when an immediate change is required in practice or behavior.
Steps in Corrective Action
Administrator initiates the Corrective Action Plan process
Administrator and teacher collaborate to develop the CAP
Administrator and teacher develop timeline
Administrator and teacher develop appraisal method for CAP
Administrator evaluates improvement of performance at target date
“Up to 12-Month Improvement Plan” is a CAP-pg. 25
CAP entered on PGP form (Appendix C) and clearly noted in the text that it’s a CAP

42. Appeal Procedure for Summative Evaluation—pg. 42-44, 100
1. Evaluatee must submit Appeal Form (Appendix U) to the chairperson of the Appeal Panel within 5 working days of receipt of the evaluation.
2. The Appeal Panel will meet to consider evidence and make a recommendation decision.
Upholding all parts of the original evaluation.
Voiding the original evaluation or parts of it.
Ordering a new evaluation by a second certified employee who shall be a trained evaluator.

43. Appeal Procedure for Summative Evaluation—pg. 42-44, 100 (Cont.)
3. The Appeal Panel will make a recommendation to the Superintendent within 15 working days from the date of the filing of the Appeal.
4. All parties will be notified of the recommendation with a letter citing evidence to support the decision.