1. Secretarial Vacancies
Unit 1
Secretarial Vacancies

2. Learning Outcomes (objectives)
To use vocabulary, expressions on secretarial vacancy correctly.
To write an application letter correctly.

3. Contents Job Advertisements 2. Resumes or Curriculum Vitae (C.V.)
3. Applications
4. Interviews

4. Job Advertisements
Julie
Sheila

5. Secretary’s Qualifications
Sheila: Hey! Look at this. Here’s an aeeeidvrttsmn (1) for a Personal Assistant.
[advertisement]
Julie: Here’s another one- Inventor Plus. Have you heard of them?
Sheila: No, but I have heard of Compact Systems. They’re supposed to
be very oogd (2) to work for, and computer companies are exactly
my line of work.
Julie: Are you going to pplya (3) for it?
Sheila: I think. I will look at this, it says, ‘Must provide two reeeefrncs (4) and a statement of what makes a good PA or secretary.’
Julie: What do you inkth (5), what does it mean?
[good]
[apply]
[references]
[ think]

6. Sheila: I don’t know. Perhaps it means like filing sstmsye (6)
Can you think of any more?
Julie: No, I think, those are the most important points.
Sheila: Can you think of anything else?
Julie: Well, you could say something about receiving iitorsvs (7). A good Personal Assistant must ensure that she does so in warm, friendly and courteous manner.
Sheila: I agree, you mustn’t create a bad impression.
Julie: Well, that’s two things. What else?
Sheila: I know! A good PA must also dbisttriue (8) their work fairly to other typists.
Julie: And what about telephone aemnnr (9)?
Sheila: Yes, of course. You have a good telephone manner.
Julie: And their personality. In my previous workplace we had to wear a business suit.
Sheila: OK, that’s the fifth one: a good PA must be prsaeentble.(10)
[systems]
[visitors ]
[distribute]
[manner ]
[presentable]

7. Person (lazy) (chaotic) (rude) (unreliable) (excitable) (uninterested)
hard-working reliable enthusiastic sensible organized polite calm trustworthy
(chaotic) (deceitful) (excitable) (lazy) (unreliable) (uninterested) (rude) (silly)
hard-working
(lazy)
organized
(chaotic)
polite
(rude)
reliable
(unreliable)
calm
(excitable)
enthusiastic
(uninterested)
(deceitful)
(silly)
trustworthy
sensible

8. Job satisfying challenging well-paid varied enjoyable interesting
(frustrating) (dead-end) (badly-paid)
(monotonous) (boring) (unpleasant)
satisfying
enjoyable
(boring)
(frustrating)
challenging
(dead-end)
interesting
(unpleasant)
well-paid
(badly-paid)
(monotonous)
varied

9. Must/ Have to/has to/ Need to Needn’t/don’t / Don’t have to/ Haven’t got to
Cinnamon
Personal Assistant/Secretary
required to assist departmental managers in our Bangkok office. Applicants must have experience of working in a computer company and not less than three years. Typing and shorthand preferred. Age: 25+. Salary: 15,000 baht per month. The job does not involve any travel.
Candidates must provide a C.V., the names of two references, and a letter of recommendation.
Send application or C.V. to:
Cinnamon, P.O. Box No Prasarn Post Office Bangkok 10114
Thailand
R&D Public Co., Ltd.
Personal Assistant/Secretary to the Managing Director
We are looking for a qualified person with at least 5 years’ experience of working in a business environment, but not necessarily in the computer industry, to take up a post as Personal Assistant to the Managing Director.
Applicants must have typing and shorthand skills, with pleasing personality and be willing to travel.
Maximum age: 28. Send full c.v. and the name of previous employer to:
R&D Public Co, Ltd.
5/1367 Moo 7, T. Lakhok, A. Muang,
Pathumthani

10. Examples
Applicants must have experience of working in a computer company.
A good PA has to have knowledge of the division of labor.
You don’t have to be willing to travel.
You haven’t got to have five years’ work experience. (informal)

11. 2. Resumes or Curriculum Vitae (C.V.)

12. CURRICULUM VITAE PERSONAL INFORMATION
Name: ………………………………….. (1)
Address: 63 Wenwell Gardens
(2)
Date of birth: (3)
Marital status: (4)
EDUCATION ‘O’ LEVELS: ……………………………..…… (5)
Mathematics
Biology
Geography
PROFESSIONAL EXPERIENCE
Company Position Length of service Reason for leaving
1 ………………………………………………………………………………… (6)
2 ………………………………………………………………………………… (7)

13. Applications

14. Application Letter ___________________ ___________________
The addressee
The date
The greeting (when the address’s name is not known)
The farewell
The signature
The name of the person writing the letter
The sender’s address
The first paragraph says why you are writing.
The second paragraph gives further details.
The final paragraph includes a polite and positive ending.
_________________ _________________
____________________
___________________
___________________________________________________ ___________________________________________________
___________________________________________________ ___________________________________________________ ___________________________________________________
___________________
___________________
___________________

15. 4. Interviews Job Interview Questions for New Grads
How would you describe yourself?
What do you see yourself doing in five years?
Why did you choose your university -- and are you happy with the choice?
Why did you choose this career?
What do you consider to be your greatest strengths and weaknesses?
How has your college experience prepared you for your career?
Why should we hire you?
What qualifications do you have that will make you a good secretary?
What are two or three accomplishments that have given you the most satisfaction -- and why?
What was your favorite subject -- and why?
Do you have plans to continue your education?
What skills have you acquired from your internships and part-time jobs?
What’s your GPA? Are you happy with it?
What can you tell us about our company?
Are you willing to relocate or travel for the job?
How well do you work with people? Do you prefer working alone or in teams?
How well do you adapt to new situations?
What’s the most recent book you’ve read that’s not been a class assignment?
What kinds of things did you do outside of classes and work while in college and what skills did you learn from these activities?
How do you think college changed you as a person?