1. Tapal System
Mrunalini Sawant

2. Common Office Functions
Collecting
Classifying
Processing
Decision Making
Communicating
Monitoring
Storing

3. Common Terms used in Office
Branch
Section
File
Part File
Current File
Closed File

4. Tapal Letters Interdepartmental note Wireless message Fax message
Received by post, messenger,courier or by any other means
Confidential/Gopaniya Tapal

5. Receipt of Tapal 1 Tapal Received and Acknowledged In Central Registry
By Inward Clerk during Office hours
By Officer incharge of Control Room outside office Hours
2.Tapal marked Important/By Name of Officer Received
By Officer
Opened Only by Officer
3 Unsigned Tapal and Enclosures with Tapal
4 Receipt of Tapal Related to his/her Office only

6. Registration of Tapal
1 Registration stamp with date on letter and cover
2 Receipt Tapal -Registered in Central Register
3 Daywise Registration and Numbering of Tapal in Ascending order
4 Starting date -1st January-31st December
3 Categories
Court Cases Register
Starred Q/unstarred Q/Cut Motion Register
Confidential Cases Register
RTI Register
/Fax Register

7. Central Inward Register
1 .DAK Register :- Golaghat District. Date :
2 Sr No
3 Particulars of Dak Received.
Number of dak
Date of dak
Date of receipt of dak
From whom received.
Subject
5 To whom sent
6 Remarks

8. Branch Inward Register
Sr No
Date
Central Registry Number
Received From whom with ref No and Date
Subject
Sent To Whom-Assistant/Section Officer
Sign of a person who receives Tapal

9. Distribution of Tapal to Section
Distributed to Section clerk
Registered in Work Sheet by dealing clerk
Letters with Time limit distributed first
Letters not related to section returned immediately to Registry and acknowledgement should be taken
Processing of letters by dealing Clerk

10. Work Sheet Sr No Date of Receipt of Letter Inward No Subject
To whom case is put up with date
Remarks

11. Weekly Abstract of Worksheet
Pending letters till last week
Letters Received in current week
Total letters
Letters disposed
Pending Letters-week/2weeks/3weeks/More than 3 Weeks
Classification of pending letters –State &Central Govt/NGO& PSU/Internal

12. Thank You