1. Teacher Student Data Link Webinar
Annette Severson
Chris Vance
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Thank You!

3. TSDL Purpose TSDL links student data to educators for the purposes of:
Improving instruction;
Informing and increasing educator effectiveness; and
Supporting the continuous improvement of teaching and learning. 3

4. Teacher/Student Data Link as a Foundation for Improving Educator Effectiveness
The aim is for the system to provide dynamic data that enables users to learn from the past and understand the present so that they can take appropriate actions to impact the future.
Once the data link is established, statewide districts will be able to answer such questions as:
How are the students in X’s class performing
How are the students of novice teachers in the school performing? How does this compare to the students of experienced teachers?
What educator preparation programs are producing the most effective educators based on student performance? 4

5. How Does TSDL Support CDE Goals?6

6. TSDL Components 7

7. Educator of Record Definition
TSDL - Components
Educator of Record Definition
Individuals who have been assigned primary responsibility for a student's learning in a subject/course with aligned performance measures
Created the term “Contributing Professional,” denoting educators who provide additional support services aimed at increasing a student’s learning
Educator ID
Creates a unique teacher and principal identifier system which allows examination of issues related to teaching and school leadership
Allows for improved teacher quality through preparation and providing effective training and support
An identifier is not a mechanism to punish or blame individuals
Roster Verification
Allows teachers to verify which students they are responsible for - providing an accurate link between student outcomes and teacher influence
Ensures accurate instructional attribution, resulting in better effectiveness measures across the board
Standard Course Codes
A statewide common course catalog with a set of approved courses for schools based on course content
Teaching assignments are linked to the course catalog

8. Implications 2012-2013 Data was only used for the pilots.
Data will be collected in pipeline and will provide data for districts to begin to work with their local data and the TSDL extract.
Data collected can be used to begin trend analysis for district use at the school level.
Data collected will be used to begin trend analysis for district use at the teacher level along with analysis for aggregated reporting on the implementation of requirements for Local Evaluation Systems. 9

9. What has happened with TSDL
TSDL Pilot
Phase I (4/8/13-4/19/13) - Testing business rules of development within pipeline
Phase II (5/13/13- August)- Continue testing business rules with all districts.
Interchange Finalized (8/13/13) - Interchanged moved to production.
Interchange Open(9/1/13-present)-LEAs can begin uploading data.
Roster Verification Pilot
Phase I (2/4/13-3/1/13) - Extract data and introduce software to pilot districts.
Phase II (3/15/13-5/24/13) – Work with pilot teachers and administrators to verify rosters and begin to discuss local business rules 10

10. Lessons Learned
Course instructor data is stored in separate “HR” database.
Two Audiences- Data and Administration
Significant amount of time will be spent locally developing business rules around SIS operation along with roster verification processes. 11

11. On The Horizon Districts are submitting data to the interchange.
Working to capture as many links as possible
Areas to optimize:
5th Grade assignment vs 5th Grade Reading/Writing/Math...
Interventionists (SPED, GT are not always in SIS systems)
Contributing professionals- Tiers as sub fields
Contracted outside resources
Course Completion must be reported 12

12. Uploading Data in the TSDL Interchange

13. Vendor Information Infinite Campus Course Enrollment –Complete
Course Instructor-A couple minor fixes.
Power School
Extract is scheduled to be complete by end of March
EduStar
Course Enrollment- Complete
Course Instructor-Scheduled to be complete by end of March
Other Vendors?
Please input in Chat box
Vendor Name
Status of product extract 14

14. Timeline Interchange: Snapshot:
Opened Fall 2013 for the school year
Will remain open, no due dates or approvals necessary for the TSDL Interchange files
Snapshot:
School Year TSDL data required to be reported and finalized by August 29th 16

15. Prior to Submitting TSDL Files
Student Data must be submitted in Student Interchange Files
All students in TSDL Files must be in the student interchange
Staff Data must be submitted in Staff Interchange Files
All educators in TSDL Files must be in the staff interchange
All Local Course Codes must be Mapped to the Standard Course Codes 19

16. Expectations Included To Be Determined (14-15)
All students enrolled in the same course/section greater than four consecutive weeks.
All teachers employed for any duration throughout the current school year.
To Be Determined (14-15)
A student who is enrolled in a course that does not have a teacher with an EDID will not be collected at this point.   20

17. TSDL Process Teacher Student Data Link Student Data Interchange
Local Course Codes Mapped to SSCCs
Staff Data Interchange
Student Data Interchange 21

18. Teacher Student Data Link Interchange: Access
Local Access Manager (LAM) will need to assign you prior to logging into Pipeline
TSL_LEAUSER – submit and modify interchange data
TSL_LEAVIEWER – View the data only (not modify or submit)
Can only be assigned one or the other. (if you will be submitting data, then the LEAUSER role is required) 22

19. Pipeline Log-In Screen

20. Screen after logging in
LEA User has access based on roles within IDM 24

21. Create Files Excel, CSV or Text File all accepted
Need 2 separate files:
Course Enrollment
Course Instructor
1st record of data must be field names/titles
The field widths do NOT have to match the byte length for the data field in excel 25

22. Course Enrollment File
District Code
School Code
Local Course Code
Section Number
SASID
Student’s Last Name
Student’s First Name
Student’s Gender
Student’s Date of Birth
Roster Start Date
Roster End Date
Credits Earned
Course Completion
Verified Status 26

23. Course Enrollment 27

24. Course Instructor File
District Code
School Code
Local Course Code
Section Number
EDID
Staff Last Name
Staff First Name
Staff Gender
Staff Date of Birth
Term
Staff Role
MSP Project Code
MSP Most Recent Year of PD Participation 28

25. Course Instructor 29

26. Submitting Interchange Files
Use Format Checker
Upload Data Files
Batch Maintenance
Error Reports in Cognos
Correct Data Files in Source System
Ensures you have the correct file layout – goal is for “PASS” in each record
Use Data File Upload to submit data files
Use Batch Maintenance to confirm all data records were submitted, processed and to find the number of errors in the file
Use Cognos Reports to Review Errors in Files
Correct your Data Files as Needed 30

27. Course Instructor File: Business Rules
District Code is required and must be valid
School code is required and must be valid for reporting district
Local Course Code must be valid (mapped to a Standard Course Code in the SCC system)
EDID must be valid (Last Name, First Name, DOB and Gender all match with EDIS)
Staff Role is Required
Staff EDID Must be in Staff Interchange Profile
All fields must be valid (zero filled if Not Applicable) 31

28. Course Enrollment File: Business Rules
1/17/2019
Course Enrollment File: Business Rules
District Code is required and must be valid
School code is required and must be valid for reporting district
Local Course Code must be valid (mapped to a Standard Course Code in the SCC system)
SASID must be valid (Last Name, First Name, DOB and Gender all match with RITS)
All fields must be valid codes
Should SCC be SSCC? 32

29. Snapshot Process Submit Data TSDL Interchange Submit to CDE
ERRORS?
YES NO
Submit to CDE
TSDL Snapshot
No Edits at this time 33

30. Snapshot Data Fields ( 1 of 2)
From TSDL Interchange:
District Code
Staff Last Name
School Code
Staff First Name
Local Course Code
Staff Gender
Section Number
Roster Start Date
Term
Roster End Date
EDID
Verified
Course Completion 34

31. Snapshot Data Fields (2 of 2)
From Staff Interchange:
Overall Performance Evaluation Rating
Teacher Quality Standards 1 – 6 35

32. Local Course Code is required and must be a valid course code.
Error Reports
LEA
Error Type
Error Code
Error Message
Student's Date of Birth
District Code
Student's First Name
Student's Gender
Student's Last Name
Local Course Code
Pass/Fail
Roster End Date
Roster Start Date
SASID
School Code
Section Number
Credit Earned
2810 E
99999
The SASID is invalid or name, birth date, or gender doesnt match whats in the RITS system for the entered SASID
Stu 2 1
B-M-M110
1420 NA
TD003
Local Course Code is required and must be a valid course code.
B-E-C101
1.71E+09 3
3.23E+09 4
B-E-R101
2.38E+09

33. Cognos Reports Snapshot
Roster Verification
Snapshot Records Excluded Due to TSDL Interchange Errors
Student Discrepancy Report
Teacher Discrepancy Report
TSDL Snapshot Error Detail Report
TSDL Snapshot Error Summary Report
TSDL Snapshot Records 37

34. Roster Verification Data Report
Provides all records based on verified, not verified, or all.
School Number- School Name
Teacher Name
Verified
Term
Local Course Code
Section Number
Staff Role
SASID
Last Name Student
First Name Student
Roster Start Date
Roster End Date H1
A-M-M103
17410 1
9/12/2013
1/2/2014
8/12/2013
Not Verified
8/15/2013
8/20/2013 39

35. Snapshot Records Excluded Due to TSDL Interchange Errors
Data Report
Show data records not included due to TSDL interchange errors.
Lists the TSDL interchange file which contains the error(s).
The snapshot only pulls records without errors.
Example - If you have 10 records 3 of which have an error.
Only 7 will be captured in the snapshot.
The report will show the remaining 3 records and their associated file. (Course Enrollment/Course Instructor) 40

36. Student Discrepancy Report
Data Report
Provides Student records that are in the Student Interchange but NOT reported in the TSDL interchange.
This report is for informational purposes only to ensure all records are being included. 41

37. Teacher Discrepancy Report
Data Report
Provides Staff records that are in the Staff Interchange but NOT reported in the TSDL interchange.
This report is for informational purposes only to ensure all records are being included. 42

38. TSDL Snapshot Error Detail Report
Data Report
There are no business rules at the snapshot level. This report will be empty. 43

39. TSDL Snapshot Error Summary Report
Data Report
There are no business rules at the snapshot level. This report will be empty. 44

40. TSDL Snapshot Records Data Report Downloads
All error free TSDL interchange data records will be included.
Downloads
All Cognos reports are available for download as:
XLS
CSV
PDF 45

41. Thank you for attending the TSDL Webinar
Contact Information
– New method for us to better meet and record LEA needs
Annette Severson –
Chris Vance –
Thank you for attending the TSDL Webinar 56