1. End-of-Grade (EOG) and End-of-Course (EOC) Enrollment Count Training January 8 and 10, 2019

2. Participants
GaDOE
Sandy Greene, Ed.D., Director, Assessment Administration
Taiesha Adams, Ed.D., Assessment Specialist
Joe Blessing, Assessment Specialist
Robert McLeod, Ed.D., Assessment Specialist
DRC
Anu Tummala, Program Management
Evan Gedlinske, Program Management
Missy Shealy, Program Management
Phil Peterson, Customer Care
Stuart Bowlus, Program Management

3. Webinars
All webinar recordings are available the day after the presentation. Click on the original registration link for any Assessment webinar to access the recording.
January 8:
January 10:
This presentation file can be found at
Certificates are now sent from GoToWebinar after live training sessions. Those watching recordings will not receive a certificate.

4. Agenda
Key Dates
What’s New?
Reminders
Enrollments
Determining Test Dates
Enrollment Guide Spring 2019
Customer Service
Questions

5. Key Dates – EOC Spring Mid-Month 2019
Test Setup Opens
January 2, 2019
State Testing Windows
January 14-25, 2019
February 11-22, 2019
March 11-22, 2019
Online Assessment Only
Exceptions are for students needing Braille or paper forms due to a disability that does not allow a student to access a device.
Final (Paper) Reports
Shipped with EOC Spring 2019 Reports

6. Key Dates – EOG and EOC Spring 2019
EOG Spring 2019
EOC Spring 2019
Enrollment Count Window
January 7, 2019 until 8 pm ET on January 18, 2019
Materials Shipped
10 working days in advance of local testing window
Test Setup Opens
March 6, 2019
State Testing Window
April 8, 2019 – May 17, 2019
April 22, 2019 – May 31, 2019
Online Assessment Only
Exceptions are for students needing Braille or paper forms due to a disability that does not allow a student to access a device.
Preliminary Reports Posted
Refer to Page 4 of the Enrollment Guide Spring 2019 posted in eDIRECT under General Information > All Administrations > Manuals
Final (Paper) Reports
No later than July 19
No later than July 30

7. What’s New?

8. What’s New?
Sites will no longer need to provide paper return dates during enrollment.
All paper answer documents must be transcribed into INSIGHT. Additional information regarding transcription procedures will be provided in future trainings.
Student-specific paper forms may be ordered for those students whose disability prevents them from accessing a device.  Paper materials may not be ordered for back-up inventory.
Districts must order a specific number of online Test Administration Manuals for each school.
The EOC Winter administration TAM is also the manual to be used for EOC Spring 2019.
The EOG and EOC tests have separate TAMs and Paper/Pencil Supplements.
The Paper/Pencil supplements are only available online for districts printing through eDIRECT or the GaDOE website.

9. Reminders

10. Secure Practice Test with Response Transmission
Test Setup opened July 24, 2018.
Available August 6, 2018 – April 30, 2019
Form content has been enhanced by duplicating items in order to more accurately represent the load placed on the district/school system when operational testing is taking place.
The new Technology Enhanced items are not available in the Secure Practice Test with Response Transmission. Use Experience Online Testing Georgia or Secure Practice Test (without Response Transmission) to practice with the new Technology Enhanced items.
Copying a test session in eDIRECT will be allowed in order to accommodate those that desire a student be able to take a particular assessment multiple times.
REMINDERS:
Students will be loaded from Winter and Spring Pre-ID files.
Test Sessions will not be created when the Pre-ID files are loaded.
Multiple Student Upload can also be used to add students, test sessions will be created with this method of adding students.
If using the same file to upload students multiple times, you will need to change the Teacher Name to create a unique test session name.

11. Portal Page
Student testing portal page for

12. Central Office Services (COS)
Make sure sites have set up Central Office Services (COS) Service Devices, which replaced the Testing Site Manager (TSM) software
Able to support Georgia Milestones and WIDA ACCESS on the same device
Ensure proper content and accommodations are selected within the DTK
INSIGHT/eDIRECT Training February 19 and February 21 will provide in-depth setup and configuration information
ACCESS for ELLs 2.0 Testing – January 16 – March 8

13. Enrollments

14. Enrollments
Provide information to support online testing including preparing for scoring and reporting
Provide order quantities for accommodated student materials
Provide order quantities for manuals
Should be entered at the system level and at the school level for each participating school
Will be entered for End of Course Spring Main Administration and End of Grade Spring Main Administration
Are open January 7 – 18 (closes 8:00 pm EDT)
After January 18, the data will become view-only
Contact your Assessment Specialist for changes after January 18

15. Enrollments Log into eDIRECT https://ga.drcedirect.com
From the top navigation pane, select Enrollments under the Materials group

16. Enrollments
Select School = “(All)” to enter system-level enrollment information.
Select each participating School to enter school-level enrollment information.
When entering Enrollments, you can save your work and continue at a later time by clicking the Save button. When all quantities are entered, you should click the Complete button.
Be sure to scroll to see all of the questions!

17. Enrollments – System Level
Select an Administration
End of Course Spring 2019
End of Grade Spring 2019
Choose School = “(All)” to enter system-level information
Select “Show Enrollments”

18. Enrollments – System Level
Is your system participating in the EOG (or EOC) Spring administration?
Indicate ‘Yes’ or ‘No’
For each Grade (EOG), select a date value for:
Start Date by Content Area (ELA, Math, Science, and Social Studies)
End Date by Content Area (ELA, Math, Science, and Social Studies)
For each Content Area (EOC), select a date value for:
Start Date
End Date
It is critical that this information is correct. Please do not simply use the same date for all unless that is an accurate reflection of the local testing window.
The dates entered should be the official local testing window for each content area. Changes made after the enrollment window will need to be reported to the GaDOE Assessment Specialist. 
Incorrectly reported testing windows may negatively impact scoring and reporting cycles.

19. Enrollments – System Level
These dates should not include makeup dates. 
This will help provide an actual representation of the administration dates for the district in which the majority of test takers will be participating.

20. Enrollments – System Level
Select date values for the following:
First Spring Graduation Ceremony Date
EOC Only
Spring School Closing Date
Dates closed for Holiday/Spring Break
Additional Break Dates between 3/4/2019 and 5/3/2019 (text field)

21. Enrollments – System Level
For EOG only, provide information about your system’s EOG Summer Retest plans for each of Grades 3, 5, and 8:
Start Date
End Date
All grades do not need to be scheduled in the same retest window. Districts may schedule separate retest windows based on grade levels.

22. Enrollments – System Level
Contacts and Addresses
Review the Contact and Address information displayed
Provide any necessary corrections or updates by clicking the Update Contacts and Addresses button.

23. Enrollments – System Level
Critically important to provide accurate and complete information
Choose Save to save your work and return later, or Complete if all fields have been completed
Changes may be made until the end of the Enrollment window
Changes to test dates after January 18 must be reported to GaDOE Assessment Specialist for approval
Changes to testing dates and enrollment counts may delay scoring and reporting results, as well as impact end-of-school local calendars
Be sure to scroll to see all questions!

24. Enrollments – School Level
Select an Administration
End of Course Spring 2019
End of Grade Spring 2019
Choose each participating school under School
If a school is not available in the drop-down menu, the System Test Coordinator should contact their GaDOE Assessment Specialist.
Select “Show Enrollments”

25. Enrollments – School Level

26. Enrollments – School Level
Test Administration Manuals (TAMs)
Enter the number of printed TAMs to be shipped for the selected participating school for EOG and EOC
TAMs are also available online
For each grade or assessment, enter the following counts:
Online — expected number of online testers
Braille — expected number of accommodated testers using a paper Braille test book.
Large Print — expected number of accommodated testers using a paper large-print test book due to an IEP or 504 plan documented disability (student specific, do not estimate or order overage).
Other Paper — expected number of accommodated testers using a paper test booklet due to other IEP or 504 plan documented disabilities (student specific, do not estimate or order overage)
Choose Save to save and return later, or Complete if entry is complete.

27. Enrollments – School Level

28. Enrollments – School Level
All Braille, Large Print and Other Paper tests must be transcribed into an online form. 
Tagging Accommodations is included in Test Setup training.
District/School labels and scorable return shipping labels will not be sent to districts. The Paper Pencil Supplement should be reviewed carefully for proper handling of student answer documents.
Assign Form Prior to Login for Transcribing – No Student Interaction
IMPORTANT -- Be sure to enter accommodations before printing test tickets!
Some accommodations require specific test forms, which are assigned when students are placed into test sessions and reassigned when accommodations are entered. If you enter accommodations after printing test tickets, be sure to check if the password has been regenerated and reprint as needed.

29. Enrollments – School Level
Summary tab - displays grids of the enrollment counts and TAMs entered to date
School level provides a read-only view of school enrollments and TAMs
System level provides a system-wide roll up of all enrollment counts and TAMs
Status tab - displays the overall status of enrollment data entry 
Includes notation or each school - Not Started, In Progress, or Completed

30. Enrollments – Summary Page
Review the summary page
Review each testing date
Review totals for each content area or test

31. Enrollments – Status Page
Review the Status page.
Ensure each participating school shows a ‘Completed’ status.

32. Determining Test Dates
Considerations for
Test Windows:
Graduation Date
Last day of School
Remediation time
Retest Window
Promotion
Retention Notification
Local Celebrations
Critically important to provide accurate and complete information
Ensures appropriate materials are available for students at the time needed
Ensures DRC can plan appropriately for rapid scoring and reporting of results
Districts must contact the assigned GaDOE Assessment Specialist if changes are needed for any test dates or enrollment counts after the close of the enrollment window
Changes in Test Window and enrollment counts must be reported to GaDOE to ensure timely scoring and report processing.

33. Enrollment Guide Spring 2019
Found on
General Information > Documents > Manuals
Provides step-by-step instructions for entering enrollments
Last page has a preliminary reporting timeline

34. For further information, please feel free to contact:
Customer Service
For further information, please feel free to contact:
DRC Georgia Customer Care
Hours of Operation: 7 am - 8 pm EST
Phone: (866)

35. Questions?