1. Cost Documentation Training
MSTCS Noell A. Bolleurs
Cost Documentation Training

2. Terminal Performance Objectives
Review when to use the Oil Spill Liability Trust Fund (OSLTF) and/or the Comprehensive Environmental Response, Compensation and Liability Act funding (CERCLA).
Review the different Cost Documentation Forms used to document using OSLTF and CERCLA funding.
Given a realistic scenario, demonstrate the ability to complete cost documentation IAW the National Pollution Fund Center requirements.
Cost Documentation Training

3. Cost Documentation Training
References
USCG Sector Federal On-Scene Coordinators Representative (FOSCR) Performance Qualification Standard.
U. S. Coast Guard Federal On Scene Coordinator (FOSC) Finance and Resource Management Guide (FFARM)
U. S Coast Guard Marine Safety Manuals, COMDTINST M16000 (Series)
USCG National Pollution Funds Center Website
Cost Documentation Training

4. Cost Documentation Training
Response Funding
Oil Spill Liability Trust Fund (OSLTF) – is the source of funding to prevent, respond to and allow for instant deployment of cleanup equipment, the initiation of Natural Resource Damage Assessments (NRDA) related to oil discharge and compensation.
Adequate funds
Establish liability
Compensation (claims)
Cost Documentation Training

5. OSLTF $2.7 Billion Dollar Trust Fund
Appropriations by Congress
Claims
Emergency Fund
Principal Fund
State access
NRDA “initiation”
Removal actions
Tax collections, recoveries, fines, penalties, interest
Federal On-Scene Coordinator Representative Training

6. Response Funding (threshold) Does the OSLTF apply?
Is the substance oil?
Is there a discharge or a substantial threat of a discharge?
Is the discharge or threat of discharge into navigable waterway?
Federal On-Scene Coordinator Representative Training

7. Cost Documentation Training
Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA)
Purpose
State responsibilities under PRFA
CERCLA (CPN) vs. OSLTF (FPN)
Cost Documentation Training

8. Federal On-Scene Coordinator Representative Training
CERCLA
Funding limitations, procedures, and requirements:
Discovery and notification
Removal site evaluation
Removal action
Remedial site evaluation/priorities
Remedial investigation feasibility studies/remedy; off-site response actions; state involvement
Federal On-Scene Coordinator Representative Training

9. Federal On-Scene Coordinator Representative Training
Cost Documentation
How do I make sure I am documenting everything that the NPFC requires?
Follow the NPFC Case/Cost Documentation checklist for Federal Project Numbers (FPN), CERCLA Project Numbers (CPN) and Disaster Project Numbers (DPN). NPFC (Rev. 07/09)
Checklist is on the NPFC website.
Federal On-Scene Coordinator Representative Training

10. Cost Documentation (Cont.)
Cost Documentation Training

11. Cost Documentation (Cont.)
How many different cost documentation forms are there?
CG-5136 A-F
Cost Documentation Training

12. Cost Documentation (Cont.)
CG 5136-A
Used by the FOSC(R)
Used at the end of a spill or at intervals for large spills
Used to summarize all resources used during removal activities of a pollution incident
Cost Documentation Training

13. Cost Documentation (Cont.)
Federal On-Scene Coordinator Representative Training

14. Cost Documentation (Cont.)
CG 5136-B-E
Used by the FOSC(R)
Used to document all government personnel, equipment and other resources incurred each day of removal activity.
5136-E incorporates all forms B-E into one Excel spreadsheet so that multiple paper forms are not required to be maintained
Large and Small spill forms
Updated GSA Standard Rates included as drop down
Easy to update and print
Cost Documentation Training

15. Cost Documentation (Cont.)
CG 5136-E1-4
E-1 Used by contractors to document personnel
E-2 Used by contractors to document equipment
E-3 Used by contractors to document materials
E-4 Daily resource report short form
Federal On-Scene Coordinator Representative Training

16. Cost Documentation (Cont.) 5136-E-1
Federal On-Scene Coordinator Representative Training

17. Cost Documentation (Cont.) 5136-E-2
Cost Documentation Training

18. Cost Documentation (Cont.) 5136-E-3
Cost Documentation Training

19. Cost Documentation (Cont.) 5136-E-4
Cost Documentation Training

20. Cost Documentation (Cont.)
CG 5136-F
Used to document and track a projects ceiling and compute cumulative obligations against the fund during an incident.
This is automatically done in the CG5136-E version.
Cost Documentation Training

21. Cost Documentation (Cont.) 5136-E-4
Cost Documentation Training

22. COST Documentation Scenario
Cost Documentation Training