1. Data Pipeline Town Hall February 4, 2016
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you 3

4. Importance of Data Privacy
4/25/2018
Importance of Data Privacy
Federal and state laws govern data privacy, confidentiality and security and require CDE to collect data that may include personally identifiable information (PII).
Name, address, personal identifier
Other indirect identifiers (e.g., date or place of birth)
Information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty. (§ 99.3) 4

5. How to Share Data Check local policies for restrictions
Use secure-file transfer protocols
Call CDE with questions about how to transmit PII securely
Do not send PII over or fax
Do not use PII in trainings
Do not share PII with unauthorized individuals
Do not share passwords
For more information 5

6. Today’s Agenda Open Collections in Data Pipeline
Special Education December Count
Identity Management
Human Resources
Teacher Student Data Link
Adobe Connect Changes
Student End of Year
4 Day School Week
SBD/PreCoded Id
Statewide Course Codes 6

7. Introductions 7

8. Open Collections in Data Pipeline8

9. Open Data Pipeline Collections
Year Round
Directory
RITS
EDIS
Periodic
Finance (February 28th 2016) 9

10. Open Data Pipeline Collections
Snapshots
Special Education December Count
Human Resources
Student End of Year (Today!) 10

11. 4/25/2018
Vendor Update
I’m Linda Lamirande and I am your contact person for the 11th Grade Alternate.

12. 18th Annual CSIS Users Conference
Join us for many brand new Infinite Campus sessions this year, including more programmer, technical and state reporting classes!
Date: Mon & Tue Feb 8th & 9th
Time: 7:30 AM – 3:45 PM each day
Location: Double Tree Hotel Denver, CO
Cost:
Both Days $275.00 
Single Day $175.00
Registration includes continental breakfast and lunch buffet
To Register or for more information on sessions visit:

13. Special Education
December Count 13

14. Duplicates
CDE is continuing to run the duplicate queries. If you haven’t started working through them we ask that you get started now so they can be resolved in a timely manner. Some folks haven’t started them yet. Thank you! 14

15. Duplicate Process Due Dates Description Wednesday, January 27, 2016 –
Tuesday, February 9, 2016
NOTE: CDE will continue to run the duplicate reports until they’ve all been resolved.
Administrative Units research and make file changes to resolve duplicate and data validity issues. CDE asks that Administrative Units work together in a timely fashion to facilitate resolution or duplicates and validity issues identified by CDE.
Date by which Administrative Units must have resolved all duplicates and recreated the Special Education December Count Snapshot that reflects the data changes to resolve the duplicates.
• All duplicates fixed
• New Snapshot created and passed all Interchange and Snapshot validations. 15

16. Duplicate Process
While many of the duplicates we send out are truly duplicates, such as two AUs claiming funding on the same student (this is warning DC154), some of the duplicates we send out are more so inconsistencies in reporting between AUs.
We have about a dozen different duplicate and data quality queries that we run internally to find the duplicates and inconsistent reporting.  Some of the inconsistent reporting we check for has to do with students in programs reported with the wrong PAI code or inconsistently by their AU of residence, discrepancies between the AU of attendance and the AU of residence, students in SOPs, multiple AUs reporting as the attendance AU or residence AU, students in detention, etc.  
Most of the lists generated by the queries require our eye to determine if the duplicate or data quality is a true issue, as there are several anomalies across the state with certain schools or programs, etc.
We can certainly look at trying to incorporate more warnings for duplicate records on some of the more straightforward queries and ways of improving the process.   16

17. Contact information
Kristi Gleason (303) Lindsey Heitman (303) Orla Bolger (303) S Include District # and Administrative Unit # Phone Number in your Subject of the (This information helps us so much upfront – thank you!) Communication to the field will be provided on an as needed basis to keep folks up to date on bugs and other matters! 17

18. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 18

19. Identity Management Upgrade Update19

20. Identity Management Upgrade
March 1st is the rollout date for the new Delegated Administration application (11g)
Soft release meaning you can still use the old version (10g)
Again, if you create users on the new version you must continue
April 5th old version of the user provisioning goes away
All of the 10g users will be automatically “migrated” to 11g
Targeting week of February 22nd for final acceptance testing
Informational Webinars (Demo / Q&A) scheduled for:
Tuesday February 23rd from 9 to 10 am
Tuesday March 1st from 9 to 10 am
Meeting invites going out to all LAM’s next week
If you are not a LAM, but you want to attend, let us know 20

21. Identity Management Upgrade
Questions / Concerns on the demonstration 21

22. Human Resources Snapshot22

23. Final Week! Review Reports for accuracy
Finalize once all data is verified
Must be finalized by next week, Thursday, February 11th 23

24. Finalizing Data
Once data is accurate-all reports reviewed and correct…
HR~LEAAPPROVER for district will need to ‘Submit to CDE’
HR Snapshot Status Dashboard ( ):
Submit to CDE 24

25. Verification Form Superintendent needs to sign the verification form
Does not need to be signed by the local secretary of the board of education
Fax to Annette Severson at: OR
to Annette at
Thank you! 25

26. Contact Information
Annette Severson:
Phone:
Fax:
In s or voic messages, please include:
District Code
Error code(s) if applicable
Where assistance is needed; such as ‘files won’t upload’ or ‘getting error HR### for EDID ######## and I don’t know why’ 26

27. Teacher Student Data Link (TSDL)27

28. Teacher Student Data Interchange
Interchange Process
Teacher Student Data Interchange
Statewide Standard Course Codes
Student Demographic File
Staff Demographic File 28

29. Important Dates Statewide Standard Course Code Submission Interchange:
Open year round
Must be completed prior to uploading TSDL interchange files
Interchange:
Open since November 2, 2015
Remains open throughout the year
Snapshot:
Opens Monday, February 29, 2016
GOAL: “Submit to CDE” by June 30, 2016
MUST: Finalize by Friday, August 26, 2016 29

30. Managing the Collection
4/25/2018
Managing the Collection
Now – update the SSCC data
Interchange files:
By Friday, March 11, 2016 – at least 1 TSDL file submitted
By Friday, March 25, 2016 – both TSDL files submitted
By Friday, April 8, 2016 – at least 1 TSDL file error free
By Friday, April 29, 2016 – both TSDL files error free
Snapshot:
Friday, May 6, 2016 – TSDL Snapshot created
Thursday, June 30th, 2016 – TSDL Snapshot data reviewed finalized
Approvals can be completed once snapshot is error free but no later than August 26, 2016
Joslyn 30

31. TSDL Collection Refinement
4/25/2018
TSDL Collection Refinement
Only courses in tested subjects are required for 15-16
RWC
Math SS
Science 31

32. TSDL Interchange Resources
4/25/2018
TSDL Interchange Resources
Webinar Training:
TSDL Interchange Documentation found at:
TSDL Snapshot Documentation found at:
Contact Information:
Joslyn Robich –
Annette Severson –
Update later 32

33. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 33

34. Adobe Connect Changes 34

35. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 35

36. Student End of Year 36

37. Student End of Year
Soft Open for Student End of Year is today. Districts may begin uploading student interchange files and creating snapshots for the school year
Trainings and Documentation will be provided closer to the full open in May
Questions? Please contact Duncan Anderson or 37

38. 4 Day School Week 38

39. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 39

40. SBD/ Pre-Coded ID 40

41. Dynamic Learning Maps (DLM)
DLM Test preparation
No Pre-ID pull.
KITE is open
Please update student information in the KITE system.
Data will be locked down on March 7th Note: This date has changed. We will let you know when there is further information.
DLM SBD will be in May, 2016
We anticipate that the SBD process will be similar to what was used in spring, 2015, however, we are reviewing that process to see what improvements can be made.
Please note DLM will replace the previous 11th grade alternate assessment for (there will not be a separate collection for the 11th grade alternate)

42. SBD Information ACCESS for ELLs
SBD for ACCESS for ELLs week of March 14th, 2016
SBD process will be similar to what was used in spring, 2015
Please maintain student information in vendor system
This will help reduce changes required during SBD process

43. CMAS (includes PARCC) Student test window is 4/11/16 – 4/29/16.
SBD for CMAS will be in late June/early July, 2016
SBD process will be similar to what was used in summer, 2015
Please update student information in vendor system

44. Contact Information
Suggestions or Questions? Different members of the assessment data team are responsible for each SBD collection. If you have questions about a collection for a specific assessment, please contact the Assessment Unit staff member responsible for that collection. For general questions about SBDs, please contact Jasmine Carey or Melissa Mincic You can also call the general phone number for the Assessment Unit at and Margo will direct you to the person who can best answer your question.

45. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 45

46. Statewide Standard
Course Codes 46

47. Statewide Standard Course Codes
Please make sure you are replicating/uploading course codes for the school year
Course code mappings are required for Teacher Student Data Link collection
All courses should be mapped and loaded by end of February 2016.
TSDL snapshot opens on February 29th
More information 47

48. Statewide Standard Course Codes
What courses need to be mapped?
Please continue to map all courses
When should I start converting to SCED version 3.0?
As soon as possible.
Next year CDE will be limiting courses to version 3.0 codes.
Biggest change in the conversion is the prior to secondary codes mapping to the subject areas
Please see the SCED Version 2 file at for crosswalk table
Review information on the Prior-to-Secondary Crosswalk tab
Migration from version 2 to 3 is addition of some new SCED codes 48

49. Statewide Standard Course Codes
When can districts start uploading codes?
This is being researched. Request has been made to make it available.
Delay as need to limit validation to only SCED 3.0 version codes
What version of SCED am I using
Majority of districts are on SCED version 1.0
If you have not done any conversion of the codes you are on 1.0 49

50. Statewide Standard Course Codes
Three duplicate webinars
Connect using:
Phone number:
Dates:
Wednesday, February 10th from 9:00 – 10:00
Tuesday, February 16th from 11:00 – 12:00
Thursday, February 18th from 3:30 – 4:30
will be sent out 50

51. More information Statewide Standard Course Codes Website
Replication steps documentation
Questions?
Kevin Smith 51

52. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 52

53. CDE Data Collections Statewide Tour53

54. Statewide Tour Starting on the Western Slope
Looking to add additional locations in Eastern Colorado and Metro area in the Spring 54

55. Statewide Tour Visiting seven locations Pueblo – Monday, February 22nd
Trinidad – Tuesday, February 23rd (Afternoon only)
Alamosa – Wednesday, February 24th
Durango – Thursday, February 25th
Craig – Friday, February 26th
Grand Junction – Monday, February 29th
Frisco/Dillon – Tuesday, March 1st 55

56. Statewide Tour First location change
Pueblo training has changed to the following address:
Paragon School
3000 Lakeview Ave
Pueblo, CO 81005
Room 10 & 11
Communication will be sent out with the new address 56

57. Statewide Tour Trainings will be two sessions Morning 9:00 – 12:00
Geared towards people new to data collections or who would like a refresher
Introduction and Overview of system
Why CDE collects the data
Lunch on your own
Afternoon 1:00 – 4:00
More advanced material covered plus additional information including:
Data Privacy
Common concerns 57

58. Statewide Tour Who should attend? People who work with RITS or EDIS
Anybody who works with Statewide Standard Course Codes
Respondents who work with Data Pipeline collections
Administrative Units and District data managers 58

59. Statewide Tour An email was sent out with details
Please realize trainings are weather dependent
Please register via to Genevieve or Kevin
Indicate if attending morning, afternoon or both
Include full name, , and phone number in case of cancellation
Any specific questions or material you would like to see 59

60. Statewide Tour
Please let us know if there is anything specific you would like to see at a training.
More trainings will be planned in the spring for the Eastern plains and Metro area.
Please let or if you would like to host a training. 60

61. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 61

62. Thursday, February 11, 2016 9 a.m.-10 a.m.
Thanks for joining us today!
Next Town Hall:
Thursday, February 11, a.m.-10 a.m. 62