1. Power BI Premium Service
Brenda Ulin, Dawn Moore, Alex Junk, Braden Smith
ITS – Business Intelligence Shared Service Center (BISSC)

2. Knock, knock
How many BI Architects does it take to change a light bulb?  None. It's a hardware problem.
What do you call 8 hobbits?  A hobbyteData modeling

3. ITS Service Partners Enterprise Services DNA SQL Server Team (IDDM)
Help Desk
Licensing

4. Power BI What is Power BI? Data transformation Data modeling
A business analytics suite of tools that enables delivery of insights to support data informed decision making
Data transformation
Data modeling
Data visualization
Data analytics
Goal: support the culture of data informed decision making at the University of Iowa

5. Power BI Premium What is Power BI Premium? Dedicated Hardware for UI
Enhanced tenant-wide capabilities
Dedicated Hardware for UI
Share content with anyone within UI
Premium capacity App
On-premises
Embed Power BI visuals within custom applications
Paginated reports
Enhanced data curation

6. Environmental Diagram

7. Environment Summary On-Premise Power BI Report Server Environment
On-Premise Power BI Report Server Environment
Cloud Power BI UI Shared Capacity Environment
Cloud Power BI Premium Capacity Environment
Tenant hardware/location
Located in U of I data center.
MS Cloud: Shared with other organizations
MS Cloud: Dedicated to the University of Iowa
Purpose
Hosting institutional data within UI network space. May be production or pre-production, depending on which server is used.
Hosting MS Power BI, including development, test*, etc. Geared toward environments where consumers have Power BI Pro.
Hosting MS Power BI deemed production (released to users, including user acceptance testing)
Data Gateway
N/A – Data Gateway not required
Requires management with ITS Admins
Access
Not governed
ITS-Monitored to comply with Access (Groups)
App Workspace Creation
ITS SQL Team creates folders
Developers are responsible for workspaces
Developers will work with ITS to create a new workspace and promote to Premium capacity
Power BI Apps
N/A
Available, however require a Power BI Pro license to share
Required to share content with users not assigned a Power BI Pro license.
Licensing Requirements
BI artifacts can be shared with anyone with a Iowa domain HawkID.
Apps can only be shared with other Power BI Pro users, or the public.
Apps can be shared with Power BI Free and Power BI Pro users.
Paginated Reports
Available. Also available on SSRS hosted servers.
Available (in preview only)
Data Refresh
48 / day
8 / day
Embedded API and controls
BI artifacts can be embedded in frames/applications without restriction.
Can embed only in Office 365 Sharepoint Power BI web parts.
Embed Power BI visualizations within custom applications (Microsoft registration required)
Custom Visualizations
Only approved custom visuals are allowed.
Training
Training recommended
Completion of training is required prior to creation of the premium workspace.
Institutional Data Policy
Anyone publishing institutional data must adhere to the University of Iowa’s Institutional Data Policy.

8. Power BI Report Server Deployment Scenarios
BI reports and the data needs to reside on-premise
Report-level utilization metrics are necessary
Required to publish Paginated (RDL) reports

9. Power BI Service (Shared Capacity) Deployment Scenarios
Share BI artifacts with only Power BI Pro users
Report(s) need to be shared publicly
Proof of concept (POC) artifacts
R and Python integration
Current Power BI feature set

10. Power BI Service (Premium Capacity) Deployment Scenarios
Share BI artifacts with any type of user (Power BI Free or Pro)
Need to embed Power BI within a custom application
Required to publish Paginated (RDL) reports
Data refresh needs to be more frequent than 8 times per day
Cannot share artifacts publicly

11. BISSC & Your Power BI Development
Enabling collaboration for your solutions
Supporting BI best practices
Cultivate technical growth
Framework to provide distributed BI development at an enterprise scale

12. Environment Governance Details
Data Gateway
Work with ITS on setting up data connections for use within Power BI Service
Access
Use Active Directory security group to grant access
Campus Data (
App Workspace Creation
Naming conventions: Group Name-SubGroup Name-Descriptive Name
ITS-BISSC-HumanResources, ITS-BISSC-SpaceSurveyOperations, COP-IT-PharmD
Power BI Apps
Share with users without a Power BI Pro license
Licensing Requirements
Developers: Power BI Pro Consumers: Power BI Free

13. Environment Governance Details (continued)
Data Refresh
On-premise and Premium capacity: up to 48 times per day
Shared capacity: up to 8 times per day
Embedded API and Controls
On-premise: embed in iframes using appropriate URLs
Shared capacity: SharePoint Online Power BI web parts
Premium capacity: SharePoint Online & custom applications
Custom Visualizations
Before using contact to ask about supported visuals
Training opportunities
Developing in Power BI, Refreshing Your Data & Power BI Workspace Admin
To schedule training

14. Role Summary On-Premise Power BI Report Server
Browser – May view folders, reports and subscribe to reports
Report Builder – May view report definitions
Publisher – May publish reports and linked reports to the report server
Content Manager – May manage content in the report server. This includes folders, reports and resources

15. Role Summary (continued)
Power BI Service (Shared Capacity)
Member – Can view BI artifacts stored in a workspace
Contributor – Can edit BI artifacts stored in a workspace
Workspace Admin – Can add, remove or promote workspace members, edit and delete a workspace

16. Role Summary (continued)
Power BI Service (Premium Capacity)
Member – Can view BI artifacts stored in a workspace
Contributor – Can edit BI artifacts stored in a workspace
Workspace Admin – Can add, remove or promote workspace members, edit and delete a workspace
Premium Capacity Admin – Has full control over a premium capacity and its administrative features
Power BI Service Admin – Has full control over the Power BI tenant and its administrative features (except for licensing)

17. Demos Pharmacy – Premium features Enterprise Services - Excelling@Iowa
BISSC – R embedded visuals
BISSC – Mobile ready reports
BISSC – Create data gateway
BISSC – Connect report to gateway
BISSC – Create an App from Workspace
BISSC – Create a DataFlow

18. College of Pharmacy Benefits from Premium Pilot Experience
Adding new users
No longer requires going through the process for Pro license
Quicker
Lower Cost
Lowered Learning curve for new users
More intuitive
Started publishing our Apps
Easier to manage, edit and view access
App is view only, Premium users are given access to this
Staging platform for development
Changes are not automatically published
Can exclude reports entirely
Report Distribution
Quicker and Easier
Reach more individuals than we could before

19. Excelling@Iowa - Embedding

20. Roadmap More Training Opportunities Dataflows
BISSC would like to offer more training to campus to take advantage of Power BI
Setting up office hours to help work through Power BI or any BI solution
Dataflows
Data curation for campus use
Incremental refresh & combining dataflows

21. Takeaways Share Power BI content with ANYONE on campus!
Premium capacity App
On-premise Power BI Report Server
Environments: Premium Capacity, Shared Capacity & On-premise
BISSC is here to support you!
Questions:
Training for Power BI content providers:
UI Power BI Service – Framework and Governance

22. Call to Action Contact us!
Setup a meeting to start the onboarding process
Onboarding
Licensing
Training
Workspace creation
Development consultation