1. External Production Daniela Narváez Quality Control

2. External Production
Business Process
External Production Management
External Production Procedure

3. Raw Material processed
External Production External Production vs External Production with Provisions
External production is an external service, which creates external costs (Purchase Order, Incoming Invoice) and lead times. This process allows to track material transfer between the manufacturer and the supplier
Raw Material
General Warehouse
Purchase Order
External Warehouse
Good Receipt
Plant
Supplier
Raw Material processed

4. Raw Material processed
External Production External Production vs External Production with Provisions
Administration of external operations is performed exclusively in work order structure view or the external operation system, divided in collective orders, provisions, goods receipt and posting of provision parts
Raw Material
Purchase Order
General Warehouse
External Warehouse
Provisions
Good Receipt
Plant
Supplier
Raw Material processed

5. External Production
Business Process
External Production Management
External Production Procedure

6. External Production External Production vs External Production with Provisions
Beas allows to differentiate the type of external production process according to the business needs
Configuration Wizard: Open screen for provision parts
The system allows to deliver an specific quantity based on the purchase order
The system understood the supplier already have the total quantity from the purchase order

7. External Production Master Data: External Resource
An external resource must be created exclusively for this business process
Important fields:
Service / register costs: this field determines the resource as a service and not as a machine or internal operation

8. External Production Master Data: External Operation
An external operation must be created exclusively for this business process
Important fields:
External operation: this field determines the operation as a service and not as a machine or internal operation
Create a purchase order: this field allows to create a purchase order for external operation for a supplier and different warehouse

9. External Production Master Data: External Routing
An external routing must be created exclusively for this business process
Important fields:
Routing specifications: these fields must have the type defined for external operation and external resource
Supplier & item: by default, beas allows to predefine an item and supplier for purchase order creation. Item and conversion factor will be protected on the purchase order creation if these fields are filled

10. External Production Master Data: External Item (Unique)
An external item must be created exclusively for this business process
Important fields:
Warehouse Item: this specific item must be created as a non warehouse item. This defines the item as unique which will be used only for transfers to track the external production

11. External Production Master Data: Production Item
An external warehouse must be assigned to the external item
Important fields:
Type: It must be set to “External Warehouse” which determines the warehouse as external for inventory movements only
Supplier: by default, beas allows to predefine a supplier for warehouse selection

12. External Production Master Data: Bill of Material Item
A routing-position should be assigned to the child item
Important fields:
Routing position: this specifies where the external production is taking place in the process. If the routing-position is not linked to the child item means that it is a virtual external production

13. External Production
Business Process
External Production Management
External Production Procedure

14. External Production Procedure: Work Order
When creating a work order, it will have the following structure:

15. External Production procedure: Create Purchase Order
From the routing*, a purchase order must be created
(*) From Production > External Production > Summarized Purchased Orders, the user can create the purchase order from external production

16. External Production procedure: Create Purchase Order
The purchase order must contain a supplier, quantity to deliver to supplier and delivery date after produced
If the user enters from SAP Menu, there will be a list of work orders with external operation in order to create purchase orders
Item and conversion factor will be protected on the purchase order creation if these fields are filled

17. External Production Procedure: Provisions
This screen allows the user to provide the supplier (issuing) the material to produce externally
(*)This step will only apply when selecting external production with provisions
Insert quantity
General Warehouse: 52pcs
External Warehouse: 23pcs

18. External Production Procedure: Provisions
The user will select from the warehouse the quantity to deliver to the external warehouse
(*)This step will only apply when selecting external production with provisions
General Warehouse: 51pcs
External Warehouse: 23pcs

19. External Production Procedure: Provisions
After clicking in “All Provide”, a transfer from warehouse has been made
(*)This step will only apply when selecting external production with provisions
General Warehouse: 51pcs
External Warehouse: 24pcs

20. External Production Procedure: Provisions
The user can also access and create provisions by SAP Menu
If the user enters from SAP Menu Production > External Production > Provisions, there will be a list of purchase orders with external operation in order to provide the material to the supplier

21. External Production Procedure: Work Order View
Work order structure after creating the purchase order with no provisions

22. External Production Procedure: Work Order View
PROVISIONS
Work order structure after creating the purchase order with provisions

23. External Production Procedure: Work Order View
When the supplier sent back the material, good receipt must be done from external production

24. External Production Procedure: Work Order View
PROVISIONS
When the supplier sent back the material, good receipt must be done from external production

25. External Production Procedure: Good Receipt from External Production
Per document, the user can enter the quantity receipt from the supplier

26. External Production Procedure: Good Receipt from External Production
Per supplier, the user can enter the quantity receipt from the supplier by Beas Menu
If the user enters from SAP Menu Production > External Production > Good receipt from external production, there will be a list of supplier and purchase orders with external operation in order to receive the material

27. External Production Procedure: Booking and Operation Receipt from External Production
Beas shows the stock available on external warehouse and the work order requirement
External Warehouse: 24pcs

28. External Production Procedure: Booking and Operation Receipt from External Production
The user can select Pre-assigned quantity or specify the booking quantity
External Warehouse: 23pcs

29. External Production Procedure: Booking and Operation Receipt from External Production
The user, then consumes the quantity and the operation sequence from external production
External Warehouse: 23pcs

30. External Production Procedure: Booking and Operation Receipt from External Production
Per purchase order, the user can enter booking and operation receipt from the supplier by Beas Menu
If the user enters from SAP Menu Production > External Production > Issue provision parts, there will be a list of purchase orders with external operation in order to book and receipt the material in the work order
This will open the screen “Provision issue” from the previous slides

31. External Production Procedure: Work Order View
Operation sequence confirm completion

32. External Production Procedure: Work Order View
PROVISIONS
Operation sequence confirm completion