1. February 10, 2015 University Libraries
Effective Meetings
February 10, 2015
University Libraries

2. Effective Meetings
According to the National Statistics Council, an average of 37% of employee time is spent in meetings.
During an average meeting, agenda items are covered in only 53% of the scheduled time…
From:

3. Types of meetings
Informational, Brainstorming, Problem Solving, Decision Making…

4. Examples of meetings in the Libraries
Types of meetings
Examples of meetings in the Libraries
Informational? Problem solving? Brainstorming? Decision Making? Others?

5. Steps to effective meetings
Establish meeting guidelines. Determine the meeting purpose Ask the question: Do we need to have a meeting? Who needs to participate?

6. Steps to effective meetings
Select the meeting place Consider any needed equipment Develop an agenda Share the agenda

7. Ways to improve your meetings
Have an agenda and use it Have agreed upon ground rules for behavior – and use them Use wall notes for “group memory” Accommodate different learning styles and communication styles

8. Ways to improve your meetings
Start on time Know how decisions will be made “Go slow to go fast” Stay on target Document agreements Evaluate

9. Roles and Responsibilities
Group members Chair Secretary (sometimes called Recorder) Group memory

10. Attendance Date Record decisions Action Items Prompt distribution
Minutes
Attendance
Date
Record decisions
Action Items
Prompt distribution

11. Summary: Basics of Effective Meetings
Meetings should have a purpose Meeting should begin on time Few meetings should last longer than one hour Chairs -- develop and share agenda prior to the meeting Prepare for meeting ahead of time