1. Eligible Training Provider Reporting Part II
October 3, 2018
Eligible Training Provider Reporting Part II
The Webinar After the Webinar:
A Behind the Scenes Look at Eligible Training Provider Reporting

2. Shelia Lewis Workforce Analyst U.S. Department of Labor,
Employment and Training Administration

3. Christina Eckenroth Kellen Grode Executive Assistant Workforce Analyst
U.S. Department of Labor, Employment and Training Administration
Kellen Grode
Workforce Analyst
U.S. Department of Labor, Employment and Training Administration

4. Poll Question #1 Which workforce organization do you represent?
Choose the best answer
Federal
State
Local
Training Provider
Other (If “other”, please type the name of your organization in the chat room.)

5. Poll Question #2 Did you attend the live session or listen to the recorded version of the first webinar on Eligible Training Provider (ETP) Reporting?
Yes No

6. More in-depth discussion about Eligible Training Provider (ETP) reporting on the ETA- 9171

8. Provider Issues/Concerns
Data Submission
Reporting Responsibilities
Additional Training

9. Questions from Providers1
Who does the reporting?
Where do providers enter their data when reporting to the State?
What data are providers required to collect?
Will providers be responsible for reporting employment data?
Since the annual report (ETA-9171) is due by October 1st, when are reports due from training providers?

10. Questions from Providers (cont.)2
What are PIRL records? Are providers responsible for completing the PIRL?
Training providers must report the average and median wages for all students. If the goal is to minimize the reporting burden, why are both the average and the median wages needed by the Department?
Aside from webinars, will there be any formal, in-person or virtual training provided on reporting and reporting requirements?

11. State Issues/Concerns
Data Collection
Data Reporting/Responsibilities

12. Questions from States: Reporting3
When will ETA align the reporting period for ETPs with the WIOA exiter cohort periods?
Data Suppression Standards: If a training provider has minimal enrollees is there a way to exclude this from the outcomes?
Re Element 138 (Cost per Participant Served:
What do we report here? Is it the total ITA funds for all WIOA expenditures across the state, or by provider/program?

13. Pop Quiz #1 On February 1, 2019 an existing school in the State adds an existing program to the State ETPL for the first time. At the end of the program year, what data does this provider submit to the State?
Choose the best answer(s)
The entire PY (remember it was an existing program for the school—they had students prior to February 1, 2019); or
Only Feb-June 2019 data, since that was the only period they were on the ETPL.

14. Pop Quiz #1 On February 1, 2019 an existing school in the State adds an existing program to the State ETPL for the first time. At the end of the program year, what data does this provider submit to the State?
Only Feb-June 2019 data, since that was the only period they were on the ETPL.

15. Pop Quiz #2 What is the exit for “all students”, (1) Date ended the program; (2) WIOA definition (last date of service applied retroactively after 90 days); or (3) Date of end of training?
Date of ended the program
WIOA definition (last date of service applied retroactively after 90 days)
Date of end of training

16. Pop Quiz #2 What is the exit for “all students”, (1) Date ended the program; (2) WIOA definition (last date of service applied retroactively after 90 days); or (3) Date of end of training?
The exit should still use the 90-day gap in order to align the cohorts to the best extent possible, though since these students are not WIOA participants they will not have other services after completing training. Therefore, providers may technically know when a student has exited before the 90 days have elapsed (they should still wait until 90 days has passed to lock in that date).

17. Pop Quiz #3 What is the Exit date for reporting a “WIOA student”
Pop Quiz #3 What is the Exit date for reporting a “WIOA student”? Is it the WIOA Exit (last date of service applied after 90 days) or the date completed training?
WIOA Exit
Date Completed Training

18. Pop Quiz #3 What is the Exit date for reporting a “WIOA student”
Pop Quiz #3 What is the Exit date for reporting a “WIOA student”? Is it the WIOA Exit (last date of service applied after 90 days), date completed training?
WIOA students should be based on the WIOA exits.

19. ETP Cohort Scenarios
Bob is a WIOA participant who enrolled and started training in August Bob completed training and exited in December 2018.
Sara is enrolled in the same program as Bob, for the same time periods, but she is not a WIOA participant.
Latha is a WIOA participant who enrolled and started training in January Latha completed training in March 2019, but did not exit WIOA until May 2019.
Juan is not a WIOA participant. He enrolled in the same training as Latha in January Juan also completed training in March 2019.

20. ETP Cohort Chart
*This is not an actual count. It is the total ITA funds spent during this time period.

21. Questions from States: (cont.) General4
Is there a cut-off date for when reports with old data can be submitted to test the submission process? Can this be done throughout PY 2018, prior to the October 1, 2019 deadline?
Who is responsible for notifying training providers of the reporting deadline—the states or the local areas?

22. Questions from States: (cont.) Data Collection Challenges5
Gathering employment data of past students
Wage data not available
Collecting data on Non-WIOA students

23. Questions from States: (cont.) Data Collection Challenges6
How do States handle wages exempted from UI (e.g., self-employment)
Providers do not want to provide SSNs
Security concerns/burden in providing SSNs for non-WIOA participants
Our community college is reluctant to put programs on the ETP list as they feel reporting on all students violates FERPA.

24. Questions from States: (cont.) Data Collection Challenges7
Training providers do not know how to define “exit” and the don’t always know when the LWIA exits a participant from WIOA.
Providers do not have a method for tracking wages. Follow-up response rates are low.
Threat of removing good schools from the ETPL due to loss of eligibility when unable to collect all categories of performance data (e.g., wages post-exit 2nd and 4th quarters)

25. What’s Next?

26. What’s Next? 1
ETA will continue to develop technical assistance for the States
States will develop training and technical assistance for local areas and training providers
States are already collecting data
States are free to upload test data into WIPS trial runs
First data set is due October 1, 2019

27. TEGL 3-18: ETP Performance Reporting
This TEGL addresses ETP Performance Reporting requirements.
m?docn=3527
TEGL 41-14, Change 1
This TEGL addresses ETP eligibility requirements.
m?DOCN=5816
TEGL 10-16, Change 1
This advisory provides comprehensive guidance for joint performance accountability
L/TEGL_10-16-Change1.pdf
TEGL 26-16: Use of Supplemental Wage Information
This guidance provides information on the requirements regarding the use of supplemental wage information.
m?DOCN=5002
TEGL 7-16: Data Matching to Facilitate WIOA Performance Reporting
This Joint guidance with the Department of Education on exchanging confidential UC information with educational and training providers to meet WIOA requirements.
L/TEGL_7-16.pdf

28. WorkforceGPS ETP resource page
TPOT page
University of Chicago’s Training Provider Outcomes Toolkit
dataatwork.org/tools
WIOA final rule
final-rule.pdf
DOL only final rule
regs-labor-final-rule.pdf
WorkforceGPS ETP resource page
The collection of all TA materials related to ETP published in one place.
rg/resources/2018/09/11/14/58/Eligible- Training-Provider-ETP-Resource-Page
ETP topic on Performance discussion page
Join the ETP discussion group if you have a question, challenge, or strategy to share.
rg/discussions

29. Email questions related to Eligible Training Provider Reporting to:
questions related to reporting via WIPS to: