1. Steeple Run Estates
SRHA Annual Mtg 1/31/09

2. Steeple Run Estates Annual Meeting January 31, 2009
SRHA Annual Mtg 1/31/09

3. Agenda CALL TO ORDER ACTIVITIES AND ACCOMPLISHMENTS OF THE SRHA
Introduction of Board members
ACTIVITIES AND ACCOMPLISHMENTS OF THE SRHA
Highlights of the accomplishments of the Board and Committees
TREASURER’S REPORT
ELECTION OF BOARD AND COMMITTEE MEMBERS
Election of Board members
Volunteers for Committee positions
NEW BUSINESS
Special Assessment – Neighborhood-wide Mosquito Abatement and/or Beetle Control
ADJOURN
SRHA Annual Mtg 1/31/09

4. Steeple Run Estates Board of Directors
Herb LeBlanc - President
Ron Rowe - Vice President
Tom Rice - Secretary
Joe O’Malley - Treasurer
Karen Malcolm - Asst. Treasurer
Chip Johnson – Board Member (resigned Dec. 2008)
Mike Littrell – Board Member
David Nattrass - Board Member
Jill Peterson - Board Member
SRHA Annual Mtg 1/31/09

5. Steeple Run Estates Committees
Dave Malcolm – Architectural Control
Jim Schlough – Architectural Control
Mike Littrell – Architectural Control
Ron Rowe – Landscaping
Tom Rice – Landscaping
Karen Malcolm - Social
Jill Peterson – Communications
Tom Rice – Communications
SRHA Annual Mtg 1/31/09

6. Activities and Accomplishments of the SRHA
Acted on behalf of the SRHA
The Board functioned as it should have
Held quarterly board meetings and one Annual Meeting as per the Covenants
Kept residents appraised of finances
Discussed issues brought forth by homeowners
SRHA Annual Mtg 1/31/09

7. Communications Committee
Quarterly newsletters published and distributed by and USPS and available on our website
Website updated promptly
2009 – Directory to be updated and distributed
SRHA Annual Mtg 1/31/09

8. Landscaping/Monument Committee
Saved $600 for Spring planting bed clean-up and trimming by volunteers board members and spouses
Saved $300 on mulch, 12 yds. delivered free by Algonquin Township
Hired J.R. Landscaping to cut and trim grass
Replaced Main Entrance quartz floodlights with more efficient high pressure sodium fixtures
Watts used dropped from 900 to 344 watts
Brightness increased from 2,800 to 6,400 lumens
Bulb life increased from 1,000 to 24,000 hours
need to replace rotted posts on Sands Road sign and stain/paint all monument signs
SRHA Annual Mtg 1/31/09

9. Preferred Contractor Program - Highlights:
RadoVent Radon Mitigation Program
Third year of Scotts Lawn Service Agreement
Third year of Arrow Septic Services
First year of Water Softener Salt Delivery
SRHA Annual Mtg 1/31/09

10. Social Committee Garage Sale - Semi-Annual Ornament Exchange - Annual
Bunco - Monthly Women's Group
Thursday night group has disbanded
Poker - Monthly Men’s Group
SRHA Annual Mtg 1/31/09

11. Treasurer’s Report Fiscal Year June 2008 – May 2009
SRHA Annual Mtg 1/31/09

12. Register Report
SRHA Annual Mtg 1/31/09

13. Fiscal Income/Expenses
SRHA Annual Mtg 1/31/09

14. Budget
SRHA Annual Mtg 1/31/09

15. Dues History
SRHA Annual Mtg 1/31/09

16. Elections and Committee Positions
Election to the Board
Volunteers for Committee Positions
SRHA Annual Mtg 1/31/09

17. Elections As defined by our Covenants
The SRHA Board of Directors shall consist of 5 – 9 members
Each member shall be elected at the Annual Meeting
The term for an elected member is 2 years
A member who wishes to remain on the board must be re-elected at the end of their 2 year term
Specific positions on the board (i.e., President) are voted by the board at their first board meeting.
They are not specified at the Annual Meeting
SRHA Annual Mtg 1/31/09

18. Elections (cont.)
4 board members have reached the end of their 2 year term and 1 board member has resigned leaving 5 open positions and 4 filled positions. The Board must have between 5 and 9 members.
Chip Johnson
Herb LeBlanc
Karen Malcolm
Joe O’Malley
Tom Rice
SRHA Annual Mtg 1/31/09

19. Board Member Candidates for 2009-2011
Election to the Board to take place today. Officer positions to be filled at the first Board meeting to be held immediately following this Annual Meeting.
Candidates:
Karen Malcolm
Joe O’Malley
Herb LeBlanc ..
SRHA Annual Mtg 1/31/09

20. Committees
Committees are open to all members of the Homeowners’ Association and are volunteer positions
Current committees are as follows:
Architectural
Communications
Landscaping
Social
Any Volunteers?
SRHA Annual Mtg 1/31/09

21. Possible Special Assessment for neighborhood-wide pest control
New Business
Possible Special Assessment for neighborhood-wide pest control
SRHA Annual Mtg 1/31/09

22. Adjourn
The first meeting of the newly-seated SRHA board to be held immediately following to elect Officers
SRHA Annual Mtg 1/31/09