1. Ohio Department of Transportation Office of Transit
JOB ACCESS REVERSE COMMUTE (Section 5316)
AND
NEW FREEDOM (Section 5317)
WORKSHOP
Tuesday, March 18, 2008
10:00 a.m.

2. Welcome and Introductions
Welcome from ODOT
Introductions
Today’s Schedule
Training Goals
Goals –
Present history and overview of each program
Provide opportunity for better understanding of programs by potential applicants
Provide Ohio’s Small Urban and Rural Program Project Proposal information
Provide an opportunity for you to ask questions

3. AGENDA JARC - Overview New Freedom - Overview
ODOT Roles and Responsibilities
Ohio Rural and Small Urban JARC Program
Ohio Rural and Small Urban New Freedom Program

4. JARC Overview History Intent Jobs Employment related training Urban;
Existing Program
Previously a discretionary program directly through FTA, now a formula program
Connect low income to:
Jobs
Employment related training
Connect all populations to suburban employment from:
Urban;
Rural; or
Other suburban locations

5. New Freedom – Overview History Intent Authorize in SAFETEA-LU
New Program
Many New Freedom Programs throughout numerous Federal Departments
Intent is to provide new public transit service beyond ADA requirements
Improve access to transportation services for persons with disabilities

6. ODOT Roles and Responsibilities for Small Urban and Rural Areas
Designated Recipient for JARC and New Freedom Funds
Outreach and Education
Develop Program
Federal Compliance
Competitive Selection
Project Oversight
Large Urbanized areas have already selected designated recipients which vary from Transit Systems to MPO’s
State of Ohio, by ORC designates ODOT
You are now experiencing Outreach and Education, including the numerous letters and mailings sent by ODOT, and future mailings and trainings designed to inform you on the various programs available.
ODOT has developed its programs after reviewing numerous other states programs and discussing the program with the FTA
ODOT is responsible for competitive selection and compliance, which you are also experiencing today.

7. Ohio JARC Program – Funding Small Urban & Rural Areas
FY 2006 $ 576,722
FY 2007 $ 675,417
Rural
FY 2006 $ 844,097
FY 2007 $ 988,407
The 2006 amounts have been adjusted by the amount of funds obligated for the preparation of the locally developed plans
More funds may be available if unused plan development funds are returned

8. Ohio JARC Program – Applicants Small Urban & Rural Areas
Eligible Applicants
Public Entities providing Public Transit service
Private non-profit entities designated by county commissioners to provide Public Transit service
Public entities who are recipients of Ohio Coordination Program
Private non-profits not already designated to provide public transit must be designated by the county commissioners body once the project has been selected
Designation for this program is completed by obtaining a letter from the county commissioners
If county commissioners are unwilling to designate a private non-profit, for any reason, contact ODOT Office of Transit

9. JARC Eligible Activities
Capital, Planning, and Operating expenses
Support development and maintenance of transportation services for low income individuals to and from jobs and job related activities
Support reverse commute services
Definition of poverty is 150% of poverty level. May need to begin research with local agencies serving low income populations.
Job related activities- training, daycare, testing (CDL), going to one-stop locations to complete applications- anything that can be related to a person getting and/or retaining a job.
Reverse commute is not applicable to demand responsive service- fixed route running at off-peak times to get people to/from job locations- from inner urban/suburban areas to rural areas
All projects must be identified as either Job Access or Reverse Commute

10. JARC Eligible Activities….cont’d
FTA Program Circular
For Examples see handout…
“ODOT JARC and New Freedom Project Resources”
Innovative projects are encouraged

11. JARC-Major Federal Requirements
Projects must be derived from a “Locally Developed Coordinated Plan”
Procurement
Drug & Alcohol Testing
Department Of Labor
Reporting
Seth B will talk about DOL and special warranty requirements.
The two measures established for the JARC Program are:
a. Actual or estimated number of jobs that can be accessed as a result of geographic or temporal coverage of JARC projects implemented in the current reporting year.
b. Actual or estimated number of rides (as measured by one-way trips) provided as a result of the JARC projects implemented in the current reporting year.
Procurement- if there are private for profit agencies interested in participated in the program, participation can occur if a grantee relationship is developed through a MOU process, which does not have to be subject to the normal procurement requirements.
D&A- FTA requirements if already subject to those requirements. If not under FTA already, must follow FMCSA requirements for CDL drivers, if vehicles do not require a CDL, and the vehicle is lift or ramp equipped, they will have to have a pre-employment drug and alcohol testing program per the State of Ohio Ambulette Law.

12. Ohio JARC Project Proposal
Description of Applicant
Project Summary
2 Pages Maximum
Times New Roman 12 pt.
Outcome Measures
Coordination
Outcomes
Are the outcomes relevant? Are they related to the "core business" of your program?
Are the outcomes useful and meaningful? Will they help you understand whether or not your program is successful?
Are your outcomes achievable? Are they realistic and attainable given the intensity and duration of service you deliver?
Are the outcomes likely feasible and practical to measure? Will you be able to collect data related to them?
Is it within your control to influence the outcomes for your clients?
Coordination- Efforts must be related back to the outcome measures. Provide a list of coordination partners and describe the type/level of coordination.

13. Ohio JARC Project Proposal…
Administrative and Fiscal Capacity
Marketing and Outreach
Sustainability
Capital
Administrative capacity should be well documented, and include a table of organization
Admin & Fiscal capacity includes the processes that will be used to collect and report data
Sustainability- there is no guarantee of funding beyond 2009, long term funding of projects should be identified
Grantee will receive a contract once project terms have been negotiated and federal grant is approved.

14. Ohio JARC Project Proposal…
Attachments
Plan Certification
Public Participation- (Capital Only)
Authorizing Resolution
Local Match Certification
Budget Forms
Reminder that public participation is only for capital projects. Documentation is not due until project is selected, does not have to be submitted with application. Sample Public Participation Notice for publication. Applicants will have 10 days to get the notification published, and within 30 days to provide affidavit of publication to ODOT, once applicant has been notified of project selection
ODOT must be persistent in efforts to have this documentation prior to the grant application being submitted in TEAM. Expect ODOT to be very, very persistent!!!
Authorizing resolution must be in place when the proposal is submitted- May want to make appointment to get resolution passed today

15. Ohio JARC Evaluation Criteria
Number of Employers and Jobsites Served
Number of Passenger Trips Provided to Target Population
Total Population Served by Project that are Welfare recipients or below Poverty Level (150%)
Other Outcomes Defined by Project
Reiterate Outcomes- we expect to see outcomes other than those that are required minimums
Possible area to address in outcomes should be Coordination, and incorporation of various stakeholders, ongoing stakeholder input
Also include impacts on economic development within the area affected by service expansions

16. Ohio JARC Evaluation Criteria…
Coordination of Human Service, Private and Public Transportation Resources
Marketing and Outreach Efforts Defined
Sustainability
Administrative and Fiscal Capacity
Demonstrated Success Meeting Project Intent in Previous Job Related Transportation Efforts
Sustainability- ODOT future grant funds are for a specific period. Diligent efforts should be exerted to insure funding exists beyond the grant project period.
For continuing projects, just because you had a pre-existing project, you are not guaranteed funding, projects are selected competitively. Projects will be selected based on competitive selection.

17. Ohio New Freedom Program – Funding Small Urban & Rural Areas
FY 2006 $ 367,613
FY 2007 $ 457,729
Rural
FY 2006 $ 573,492
FY 2007 $ 657,623
The 2006 amounts have been adjusted by the amount of funds obligated for the preparation of the locally developed plans
More funds may be available if unused plan development funds are returned

18. Ohio New Freedom Program –Small Urban & Rural Areas
Eligible Applicants
Public Entities providing Public Transit service
Private non-profit entities designated by county commissioners to provide Public Transit service
Public entities who are recipients of Ohio Coordination Program
Private non-profits not already designated to provide public transit must be designated by the county commissioners body once the project has been selected
Designation for this program is completed by obtaining a letter from the county commissioners
If county commissioners are unwilling to designate a private non-profit, for any reason, contact ODOT Office of Transit

19. New Freedom Eligible Activities
Capital and Operating expenses
Support “new” public transportation services beyond what is required by ADA
New alternatives designed to assist individuals with disabilities with accessing transportation services
August 10th- not established and no funding source identified in TIP/STIP. If not for the new freedom program, these programs would not be considered for funding.
This has to be new service, or new alternatives that assist people with access to transportation.

20. New Freedom Eligible Activities…
New- August 10, 2005
Maintenance of Effort
Cannot Terminate ADA Para-transit Service and Reintroduce as “New”
New Service and New Alternatives must go beyond the requirements of ADA, and
Be targeted toward individuals with disabilities
Meet the intent of the program by removing barriers
You cannot terminate service and reintroduce as a means of obtaining funding

21. New Freedom Eligible Activities….cont’d
FTA Program Circular
For Examples see handout…
“ODOT JARC and New Freedom Project Resources”
Innovative projects are encouraged

22. New Freedom-Major Federal Requirements
Projects must be derived from a “Locally Developed Coordinated Plan”
Procurement
Drug & Alcohol Testing
Reporting
The three measures established for the New Freedom Program are:
a. Increases or enhancements related to geographic coverage, service quality and/or service times that impact availability of transportation services for individuals with disabilities as a result of the New Freedom projects implemented in the current reporting year.
b. Additions or changes to environmental infrastructure (e.g., transportation facilities, side walks, etc), technology, and vehicles that impact availability of transportation services as a result of the New Freedom projects implemented in the current reporting year.
c. Actual or estimated number of rides (as measured by one-way trips) provided for individuals with disabilities as a result of the New Freedom projects implemented in the current reporting year.
Procurement- if there are private for profit agencies interested in participated in the program, participation can occur if a grantee relationship is developed through a MOU process, which does not have to be subject to the normal procurement requirements.
D&A- FTA requirements if already subject to those requirements. If not under FTA already, must follow FMCSA requirements for CDL drivers, if vehicles do not require a CDL, and the vehicle is lift or ramp equipped, they will have to have a pre-employment drug and alcohol testing program per the State of Ohio Ambulette Law.

23. Ohio New Freedom Project Proposal
Description of Applicant
Project Summary
2 Pages Maximum
Times New Roman 12 pt.
Outcome Measures
Coordination
Are the outcomes relevant? Are they related to the "core business" of your program?
Are the outcomes useful and meaningful? Will they help you understand whether or not your program is successful?
Are your outcomes achievable? Are they realistic and attainable given the intensity and duration of service you deliver?
Are the outcomes likely feasible and practical to measure? Will you be able to collect data related to them?
Is it within your control to influence the outcomes for your client
Coordination- Efforts must be related back to the outcome measures. Provide a list of coordination partners and describe the type/level of coordination.

24. Ohio New Freedom Project Proposal…
Administrative and Fiscal Capacity
Marketing and Outreach
Sustainability
Capital
Administrative capacity should be well documented, and include a table of organization
Sustainability- there is no guarantee of funding beyond 2009, long term funding of projects should be identified
Grantee will receive a contract once project terms have been negotiated and federal grant is approved.
Admin & Fiscal capacity includes the processes that will be used to collect and report data

25. Ohio New Freedom Project Proposal…
Attachments
Plan Certification
Public Participation- (Capital Only)
Authorizing Resolution
Local Match Certification
Budget Forms
Reminder that public participation is only for capital projects. Documentation is not due until project is selected, does not have to be submitted with application. Sample Public Participation Notice for publication. Applicants will have 10 days to get the notification published, and within 30 days to provide affidavit of publication to ODOT, once applicant has been notified of project selection
ODOT must be persistent in efforts to have this documentation prior to the grant application being submitted in TEAM. Expect ODOT to be very, very persistent!!!
Authorizing resolution must be in place when the proposal is submitted- May want to make appointment to get resolution passed today

26. Ohio New Freedom Evaluation Criteria
Number of Individuals with Disabilities Served with new transportation services
Extent of Reduction of Existing Barriers
Increase in the Availability of Accessible Transportation Services
Number of Passenger Trips Provided to Target Population
Total Population of Individuals with Disabilities Served by Project

27. Ohio New Freedom Evaluation Criteria…
Other Outcomes Defined by Project
Coordination of Human Service, Private and Public Transportation Resources
Marketing and Outreach Efforts Defined
Sustainability
Administrative and Fiscal Capacity
Sustainability- ODOT future grant funds are for a specific period. Diligent efforts should be exerted to insure funding exists beyond the grant project period.

28. Match Requirements 80%-20% - Capital Expenses
80%-20% - Planning Expenses (JARC Only)
50% - 50% - Operating Expenses

29. Matching Fund Sources Non-DOT Federal Funds Dedicated Tax $
Private Donations
Advertising Revenue
Foundation Financial Support
In-Kind- Must be well documented
In Kind will require additional documentation to support its use as an in-kind funding source.

30. So….. What Now? Complete the Project Proposal
Project Proposal, Criteria Available on Transit Web Page for Download
Project Proposal Must Be Typed
Times New Roman 12 pt.
Numbered Pages
Application must be downloaded from web page, saved on your computer, and can be ed as PDF (Scan with Signatures) or snail mail to ODOT
ODOT is working on a New Web Page, it should be up and available at the end of March

31. So….. What Now? Project Proposal Must Include: Table of Contents
Completed Project Proposal Forms
Attachments
Plan Certification
Public Participation- (Capital Only)
Authorizing Resolution
Local Match Certification
Budget Forms

32. Project Proposal Submission
Project Proposal Must Be Submitted Electronically or Postmarked by
April 30, 2008
Electronic submissions made to the program coordinators for JARC and New Freedom, Seth Budge and Barb Piper
Subject Line: [Applicant Name] JARC or New Freedom

33. Project Proposal Electronic Submission
JARC-
Subject Line: [Applicant Name] JARC
New Freedom-
Subject Line: [Applicant Name] New Freedom

34. Project Proposal “Snail Mail” Submission
Administrator
Office of Transit
Ohio Department of Transportation
1980 W Broad Street, 2nd Floor
Columbus, OH 43223

35. Other Considerations STIP/TIP Amendment FTA Application Process
Administrative Modification
FTA Application Process
Ask MPO’s to put a line item in the TIP (Fiscally Unconstrained) for JARC and NF, at time of application, so all that is needed is to do an administrative modification to the TIP/STIP due to limited timeframe
All project sponsors will be considered ODOT sub-recipients due to limited timeframe

36. ODOT Technical Support
Seth Budge –
JARC Program Coordinator
Barbara Piper –
New Freedom Program Coordinator

37. ODOT Technical Support
Jane Smelser –
Public Transit Manager (Funding Programs Supervisor)
Joshua Gearhardt
Public Transit Manager (Coordinated Plans Supervisor)

38. Questions and Discussion

39. Thank You!