1. AIM Program of Record Roadmap for Migration and Sunset
August 2018
This brief overviews the roadmap for the migration and sunset of the Authoring Instructional Materials (AIM) Program of Record.
Collaboration space, Alexandria, VA

2. Background
April 2017 MPT&E Transformation CONOPS was signed by CNP VADM Robert P. Burke
Transformation streamlines our processes and adopts a single integrated IT architecture to produce the personnel readiness required to meet the Navy’s future warfighting needs
MPTE Transformation is built along four lines of effort to develop a modern and integrated end state design
Overhaul Processes
Modernize IT Systems
Develop a single Source of Data Truth
Create world class Sailor self-service
AIM is a government off the shelf (GOTS) software system used by 1,500 Users and +46 Commands (LC’s and other agencies) to develop, update, manage, and integrate training content. (NAVSEA 07TR )
Adherence to MPT&E Transformation, migration of AIM legacy functionality to a COTS solution will benefit the Navy
Currently AIM is comprised of 4 distinct modules (AIM I, AIM II, LOM, CPM) with no clear data migration paths between modules
AIM I, AIM II, and LOM are hosted in a unsustainable CITRIX environment
Lack of integration with other systems leads to undo burden of manual inputs and process
CPM / LO Module is currently the only system that integrates work (OPNAV D) and is the key to the Rating Commonality Matrix (OPNAV 127)
Both of the COTS solutions being tested SharePoint and MS Dynamics maybe replacements. Currently lack the ability to replace >60% of the functionality required. But we are working with NETC N6 to mitigate some of these issues, that’s why we developed a two-prong approach to move forward.
NETC is piloting COTS solutions that may replace the functionality of CPM

3. NETC Prototypes

4. AIM Transformation Strategy
Microsoft Dynamics templates will be configured for course control documents with accompanying work and approval flows. Relational databases will be integrated to increase traceability and reduce form input time.
SharePoint Learning Content Repository (LCR) will store the master versions of each course, including current AIM data from I, II, LOM, & CPM.
The plan is to migrate the existing AIM system to Microsoft tools including SharePoint and Dynamics. This system increases searchability, creates back-end relational databases, and creates more powerful metrics that can all be configured to NETC’s needs. The future state will support a structure where systems are integrated to increase traceability, reduce workload for content managers, and increase evaluation metrics. In the future learning stack, course control documentation and workflows can be created and tracked in Dynamics, final/master versions can be uploaded to SharePoint as a Learning Content Repository (LCR), and the LMS can use these final master versions to ensure consistent products across NETC.
Learning Management System (LMS) will use the master versions of courseware from the LCR to ensure consistency across NETC. Integration with other systems will improve metrics and real-time data.

5. AIM Transformation Strategy
FY17
FY18
FY19
FY20
FY21
FY22
FY23 Q1 Q2 Q3 Q4
AIM I & II Migration/Sunset
Migrate unclassified data to SharePoint
Migrate classified data to SharePoint
Sunset AIM I&II Classified
Sunset AIM I&II Unclassified (CITRIX)
IOC iNavy SharePoint LCR
iNavy SharePoint Stand-Up
Configure iNavy SharePoint
Develop SharePoint Prototype
Configure classified iNavy SharePoint
FOC iNavy SharePoint LCR
Tools to add-on to SharePoint
or Replace as a media repository
AIM LOM Migration/Sunset
Migrate LOM functionality to iNavy SharePoint and CPM
Sunset LOM (CITRIX)
AIM CPM Migration/Sunset
Develop LOM functionality in CPM
Migrate CPM and inherited LOM functionality to MS Dynamics
Sunset CPM (if functions are met)
Train & Implement
Due to Transformation initiatives and the “55 to X” Plan, NETC has received direct guidance to begin migration and sunset of government-of-the-shelf (GOTS) systems to commercial-off-the-shelf (COTS) systems. One of the systems identified to migrate and sunset is NETC’s Authoring Instructional Materials (AIM) system, including AIM I, AIM II, CPM, and LOM (unclassified and classified). This occurs in phases over the next few years, with sunset of AIM I & II and LOM (unclassified) targeted for FY19, sunset of AIM I & II classified by FY20, and sunset of CPM by FY21. Concurrent initiatives aid in this transition with the primary functions of LOM moving to CPM as well as the primary functions of both LOM and CPM being developed in a Microsoft template and workflow builder called Dynamics. In the meanwhile, all AIM data will gradually migrate over to iNavy SharePoint.
MS Dynamics Stand-Up
Develop Prototype
Train & Implement
Procure & Configure
Continued integration w/ other systems
MS Dynamics
IOC
DRAFT TIMELINE

6. Backup

7. FY18-19 AIM I & II Migration/SunsetQ1 Q2 Q3 Q4
Develop
SharePoint
Prototype
Build Prototype
Determine Business Processes /Governance
Socialize Prototype/Incorporate Feedback
Identify Data on AIM that needs to migrate
Identify process, schedule, and team to begin migration
Sunset AIM I&II Unclassified (CITRIX)
Migrate
unclassified data
to SharePoint
During the next few quarters, the focus will be on preparing for the migration of AIM I & II data to iNavy SharePoint. N74 will take the lead on determining business processes and governance for SharePoint with N6 taking the lead on the migration of the data, with close coordination with N7 and the Learning Centers. AIM I and II on the unclassified side have a targeted sunset date of FY19.
AIM I and II migrate to SharePoint: Shut down of their CITRIX environment

8. FY18-19 AIM LOM Migration/Sunset
AIM LOM and CPM
Migration/Sunset
FY18
FY19 Q1 Q2 Q3 Q4
N7 is working on developing the four major functions of LOM into CPM – these include the development of Instructor Guides, the development of Trainee Guides, SCORM wrapping, and development of the Resource Requirement List. The existing data on LOM is targeted to migrate over to iNavy SharePoint in FY19, effectively sunsetting all CITRIX-based AIM by the end of FY19.
Develop LOM
functions in CPM
Train &
Implement
AIM LOM and CPM Migration/Sunset
Migrate LOM functionality to iNavy SharePoint and CPM
LOM functionality migrated to SharePoint and CPM: Shut down final CITRIX environment

9. FY18-19 MS Dynamics Stand-UpQ1 Q2 Q3 Q4
During the next two quarters, the focus will be on preparing prototypes and templates in Dynamics. Acquisition of software and resources will follow to allow a team to build and configure templates and workflows for NETC’s unique needs. The implementation of relational databases will be the key to reducing the initial work and re-work associated with completing course control documents, one of the key capabilities of Dynamics templates.
Prototype
Acquire and Configure
MS Dynamics Stand-Up
“New AIM” COTS environment build out and testing

10. SharePoint Prototype Review
Current AIM I and II data will be migrated to the iNavy SharePoint portal. A prototype has been developed and is ready for your review and feedback.
The iNavy Prototype has been developed and is ready for your review and feedback. Please go to the link to view the prototype. If you find that you do not have access to the site, please send an to to request access. The following slides point out a few of the capabilities of the site.
Try out the prototype at:

11. SharePoint Prototype Review LCR Home Page
The libraries are separated into the 11 primary Communities to assist with content sharing and searching.
The libraries are separated into the 11 primary Communities to assist with content sharing and searching. The prototype currently has all AIM data for CEODD uploaded to the SPECOPS Community and CSCS LCs uploaded to the Surface Community. All uploaded documents were tagged for easier search functionality.
Try out the prototype at:

12. SharePoint Prototype Review Community Page
To search, you can either use the search bar to find a key word or…
Each community page opens with a list of the community’s CINs. Directions are at the top to search or upload a file. To search, you can either use the search bar to find a key word or…

13. SharePoint Prototype Review LCR Key Filter View
Rating: All Ratings, including Officer, other DoD, International, CIV, and CTR
Learning Center: All LCs and some “orphan” LSs
Type of Doc: Project Management, Review, Instructional Material, Source File, Testing
Course Status: Active, Deactivated, In Revision
…you can or use the key filters to narrow down by rating, LC, type of document, and/or course status.
Rating: All Ratings, including Officer, other DoD, International, CIV, and CTR
Learning Center: All LCs and some “orphan” LSs
Type of Doc: Project Management, Review, Instructional Material, Source File, Testing
Course Status: Active, Deactivated, In Revision

14. SharePoint Prototype Review LCR Upload Page
The upload page will bring you to a form to automatically fill in the same file name, title, tags, and CIN.
The upload page will bring you to a form to automatically fill in the same file name, title, tags, and CIN. If the same file name has already been uploaded, it will pre-populate the choices to save you time. For purposes of this prototype, the tags are not all required. Business rules should determine which tags are required and which are optional.
The screen shot is truncated here to squeeze it all in – all ratings are listed on the live prototype.

15. SharePoint Prototype Review Provide Your Feedback
To better organize feedback about the LCR prototype, please enter your thoughts and suggestions here:
Quick two-question survey! Just tell us who you are and what you think!
Provide your feedback at:

16. SharePoint Prototype Next Steps
FY18 Q3
FY18 Q4
FY19 Q1
Incorporate feedback on prototype
Prepare iNavy SharePoint site
Determine business rules/governance
Send guidelines to LC/LSs
LC/LSs identify what to migrate
Begin the migration!
After feedback is incorporated, the iNavy site will be prepared for full migration. Meanwhile, NETC N7 will be working on business rules and governance for the new site in Q3 and Q4. The LCs and LSs will be contacted to start the process of identifying which courses in AIM I and AIM II should migrate to the new LCR.

17. For More Information
NETC Representatives: Bruce Bare, N62 Portfolio Manager Thomas Bonanno, N74 Learning Standards Officer David Kneut, Training Business Design Owner Integrator
Collaboration space, Alexandria, VA