1. Data Pipeline Town Hall January 28, 2016
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you 3

4. Importance of Data Privacy
11/28/2018
Importance of Data Privacy
Federal and state laws govern data privacy, confidentiality and security and require CDE to collect data that may include personally identifiable information (PII).
Name, address, personal identifier
Other indirect identifiers (e.g., date or place of birth)
Information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty. (§ 99.3) 4

5. How to Share Data Check local policies for restrictions
Use secure-file transfer protocols
Call CDE with questions about how to transmit PII securely
Do not send PII over or fax
Do not use PII in trainings
Do not share PII with unauthorized individuals
Do not share passwords
For more information 5

6. Today’s Agenda Open Collections in Data Pipeline Vendor Update
CDE Data Services Road Trip
Special Education December Count
Identity Management
Human Resources
Student End of Year
Internet Explorer 11
SBD/PreCoded ID
Statewide Standard Course Codes 6

7. Introductions 7

8. Open Collections in Data Pipeline8

9. Open Data Pipeline Collections
Year Round
Directory
RITS
EDIS
Periodic
Finance (February 28th 2016) 9

10. Open Data Pipeline Collections
Snapshots
Special Education December Count
Human Resources
Student End of Year (2/1/2016) 10

11. 11/28/2018
Vendor Update
I’m Linda Lamirande and I am your contact person for the 11th Grade Alternate.

12. Colorado PowerSchool Users
The 6th Annual PS User’s Conference was a smashing success! Thanks to all who attended.
For copies of all presentation slides, please visit:
sites.google.com/a/wrayschools.org/powerschool

13. 18th Annual CSIS Users Conference
Join us for many brand new Infinite Campus sessions this year, including more programmer, technical and state reporting classes!
Date: Mon & Tue Feb 8th & 9th
Time: 7:30 AM – 3:45 PM each day
Location: Double Tree Hotel Denver, CO
Cost:
Both Days $275.00 
Single Day $175.00
Registration includes continental breakfast and lunch buffet
To Register or for more information on sessions visit:

14. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 14

15. CDE Data Collections Regional Tour15

16. Regional Tour Starting on the Western Slope
Looking to add additional locations in Eastern Colorado and Metro area in the Spring 16

17. Regional Tour Visiting six locations Pueblo – Monday, February 22nd
Alamosa – Wednesday, February 24th
Durango – Thursday, February 25th
Craig – Friday, February 26th
Grand Junction – Monday, February 29th
Frisco/Dillon – Tuesday, March 1st 17

18. Regional Tour Trainings will be two sessions Morning 9:00 – 12:00
Geared towards people new to data collections or who would like a refresher
Introduction and Overview of system
Why CDE collects the data
Lunch on your own
Afternoon 1:00 – 4:00
More advanced material covered plus additional information including:
Data Privacy
Common concerns 18

19. Regional Tour Who should attend? People who work with RITS or EDIS
Anybody who works with Statewide Standard Course Codes
Respondents who work with Data Pipeline collections
Administrative Units and District data managers 19

20. Regional Tour Please watch for an email with more details
Please realize trainings are weather dependent
Please register via to Genevieve or Kevin
Indicate if attending morning, afternoon or both
Include full name, , and phone number in case of cancellation
Any specific questions or material you would like to see 20

21. Regional Tour
Please let us know if there is anything specific you would like to see at a training.
More trainings will be planned in the spring for the Eastern plains and Metro area. 21

22. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 22

23. Special Education
December Count 23

24. Duplicate Process Due Dates Description Wednesday, January 27, 2016 –
Tuesday, February 9, 2016
NOTE: CDE will continue to run the duplicate reports until they’ve all been resolved.
Administrative Units research and make file changes to resolve duplicate and data validity issues. CDE asks that Administrative Units work together in a timely fashion to facilitate resolution or duplicates and validity issues identified by CDE.
Date by which Administrative Units must have resolved all duplicates and recreated the Special Education December Count Snapshot that reflects the data changes to resolve the duplicates.
• All duplicates fixed
• New Snapshot created and passed all Interchange and Snapshot validations. 24

25. CSDB
We discovered that the old code associated with the Colorado School for the Deaf and Blind 6176 had not been deactivated.
Once it was deactivated that generated school code errors for AUs reporting the code
The school code for CSDB is 1924 and the District Code is 9000
Changing the school code resulted in error SE281 25

26. Contact information
Kristi Gleason (303) Lindsey Heitman (303) Orla Bolger (303) S Include District # and Administrative Unit # Phone Number in your Subject of the (This information helps us so much upfront – thank you!) Communication to the field will be provided on an as needed basis to keep folks up to date on bugs and other matters! 26

27. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 27

28. Identity Management Upgrade Update28

29. Identity Management Upgrade
March 1st is the rollout date for the new Delegated Administration application (11g)
Soft release meaning you can still use the old version (10g)
Again, if you create users on the new version you must continue
April 5th old version of the user provisioning goes away
Webinars being plan for late February to show final version of the Delegated Administration
All of the 10g users will be automatically “migrated” to 11g
CDE taking advantage of roll-out to clean up inactive user accounts. CDE will provide LAMS with a list of inactive accounts 29

30. Identity Management Upgrade
Questions / Concerns on the demonstration 30

31. Human Resources Snapshot31

32. Schedule Review Interchange and snapshot should be error free
Review Reports for accuracy
Finalize once all data is verified
Must be finalized no later than February 11th 32

33. Checking the Status Status Dashboard -> Human Resources
P = Pending, district will need to finalize next 33

34. Confirming Data is Finalized
Status Dashboard -> Human Resources
S = Submitted, district is finalized 34

35. Verification Form Superintendent needs to sign the verification form
Does not need to be signed by the local secretary of the board of education
Fax to Annette Severson at: OR
to Annette at
Thank you! 35

36. Contact Information
Annette Severson:
Phone:
Fax: 36

37. Student End of Year 37

38. Student End of Year Soft Open next Thursday, official open May 5th
Updated GED list at the end of the month
Questions? Please contact Duncan Anderson or 38

39. Technical Update 39

40. Internet Explorer
Microsoft is no longer supporting Internet Explorer 10 and below
Last security update will be January 12th
Please be sure to upgrade to a new browser 40

41. Internet Explorer Some CDE applications require compatibility mode
Please enable compatibility mode using the following steps:
Open the desktop, and then tap or click the Internet Explorer icon on the taskbar.
Go to and let the web page load
Tap or click the Tools button (looks like a gear), and then tap or click Compatibility View settings.
Under Add this website, enter state.co.us, and then tap or click Add. 41

42. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 42

43. SBD/ Pre-Coded ID 43

44. Dynamic Learning Maps (DLM)
Dynamic Learning Maps (DLM) Overview
Alternate assessment in English Language Arts and Math for students with significant cognitive disabilities
This is a very small set of students in grades 3-11 (approximately 5,500 statewide)
Student test window is the same as PARCC ELA/Math
DLM Test preparation
No Pre-ID pull.
KITE is open
Please update student information in the KITE system.
Data will be locked down on March 7th
DLM SBD will be in May, 2016
We anticipate that the SBD process will be similar to what was used in spring, 2015, however, we are reviewing that process to see what improvements can be made.
Please note DLM will replace the previous 11th grade alternate assessment for (there will not be a separate collection for the 11th grade alternate)

45. SBD Information ACCESS for ELLs
SBD for ACCESS for ELLs week of March 14th, 2016
SBD process will be similar to what was used in spring, 2015
Please maintain student information in vendor system
This will help reduce changes required during SBD process

46. CMAS (includes PARCC) Student test window is 4/11/16 – 4/29/16.
SBD for CMAS will be in late June/early July, 2016
SBD process will be similar to what was used in summer, 2015
Please update student information in vendor system

47. Contact Information
Suggestions or Questions? Different members of the assessment data team are responsible for each SBD collection. If you have questions about a collection for a specific assessment, please contact the Assessment Unit staff member responsible for that collection. For general questions about SBDs, please contact Jasmine Carey or Melissa Mincic You can also call the general phone number for the Assessment Unit at and Margo will direct you to the person who can best answer your question.

48. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 48

49. Statewide Standard
Course Codes 49

50. Statewide Standard Course Codes
Please make sure you are replicating/uploading course codes for the school year
Course code mappings are required for Teacher Student Data Link collection
All courses should be mapped and loaded by end of February 2016.
TSDL snapshot opens on February 29th
More information 50

51. Statewide Standard Course Codes
What courses need to be mapped?
Please continue to map all courses
When should I start converting to SCED version 3.0?
As soon as possible.
Next year CDE will be limiting courses to version 3.0 codes.
Biggest change in the conversion is the prior to secondary codes mapping to the subject areas
There is a crosswalk on the website.
When can districts start uploading codes?
This is being researched. Request has been made to make it available. 51

52. Statewide Standard Course Codes
Three duplicate webinars
Connect using:
Phone number:
Dates:
Wednesday, February 10th from 9:00 – 10:00
Tuesday, February 16th from 11:00 – 12:00
Thursday, February 18th from 3:30 – 4:30
will be sent out 52

53. More information Statewide Standard Course Codes Website
Replication steps documentation
Questions?
Kevin Smith 53

54. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 54

55. Thursday, February 4th, 2016 9 a.m.-10 a.m.
Thanks for joining us today!
Next Town Hall:
Thursday, February 4th, a.m.-10 a.m. 55