1. Indicator 13, Secondary Transition IEP Record Reviews

2. Agenda
 Overview
 What’s New
 Process
Levels of Support
Reporting

3. Purpose of IEP Record Reviews
To improve academic achievement, career and college readiness and post school outcomes for students with disabilities
To identify trends and areas of strength in IEP development and implementation
To make data informed decisions about professional development and technical assistance needs in IEP development, implementation and transition planning
To gather statewide data on Indicator 13 for the Colorado State Performance Plan submitted to OSEP

4. Overview AUs will review 3% of all IEPs
min 10, max 50
20% of the total IEP review count for Transition IEPs
min 5, max 10
Samples pulled from 2017 December Count
Separate column in the DMS.

5. Overview
Double the sample size – provides flexibility for AUs in file selection
Review IEPs dated between July 1, 2018 – June 1, 2019
Full record reviews
Any individual corrections needed for I 13 compliance must be done, documented and uploaded to the DMS by June 1, 2019
AU target for I 13 compliance - 100%
Data collection window closes and the DMS files will be locked June 1,2019
CDE provides tiered Levels of Support

6. What’s New
The DMS Transition Age column will include students who were age 15 as of July 1, 2018
OSEP will allow us to include these students in our SPP
Align with Colorado ECEA 4.03(7)(b)(i)
Decrease burden to AUs in having transition age youth in 2 different columns
May decrease number of students in your sample who have left school
Reviewing transition plans of younger students may improve in-school and post-school student outcomes

7. What’s New
Standard Record Review includes an additional question to verify compliance with IDEA and ECEA language:
(not part of I13 compliance calculation)
The notice of meeting must indicate that a purpose of the meeting will be the consideration of the postsecondary goals and transition services.

8. Compliance Components for Indicator 13
Appropriate measurable postsecondary goals (PSGs)in education/training, career/employment, and, as needed, independent living skills
PSGs are updated annually
Each PSG is based on age-appropriate transition assessment
Courses of Study are multi-year, specific, individualized and linked to PSGs
Transition Services that will reasonably enable the student to meet his or her PSGs
Annual Goals directly and genuinely link to PSGs or Transition Services
Documentation of Student Invitation to the IEP
Written parental consent to invite an outside agency prior to the documented agency invitation (n/a is okay)

9. Calculating % Compliance
Indicator 13 is an “all or nothing” indicator, meaning that a Transition IEP is considered compliant only if ALL required components are evident in the document.
Calculation:
% Compliant = (Number of youth age 15 and above with IEPs that contain each of the required components for secondary transition/sample size) * 100.
Example:
Required file reviews = 5
Compliant IEPs = 4
% Compliant: 4/5 = 0.8 x 100 = 80%

10. Process Transition Tracker
Download, complete, and upload back when your reviews are completed – due by June 1, 2019
Includes a tab with raw data for your transition sample

11. Process Transition Tracker (this is your friend!)
Identifies required number of reviews
Prepopulated with the DMS Record Number, SASID, First Name, Last Name, DOB and Review By date
Columns for AUs to complete: the IEP date, case manager, compliant/noncompliant, and reason not reviewed
Use to verify your compliance results (no surprises)
Required
Required

12. How many files do I have to review?
Process
How many files do I have to review?
CDE has uploaded a document to the DMS Compliance tab that spells this out for each age category.

13. Process Sign in to the DMS Compliance Tab Go to the Attachment Section
Download Transition Tracker
Select IEPs to review (July 1, 2018 – June 1, 2019 dates)
Upload selected IEPs to the DMS*
Complete full record review in the DMS by June 1, 2019
Corrections of any non-compliant sections must be completed and documentation uploaded by June 1, 2019
On the Transition Tracker, fill in IEP date and compliance outcome (compliant or non-compliant) for reviewed files
Upload completed Transition Tracker to the Attachment section in the DMS Compliance tab by June 1, 2019
* Note: Instructions for uploading IEPs for Enrich and non-Enrich users can be found on the Directors’ Corner of the CDE website. 10

14. Levels of Support (Year 1 is 2017-2018)
Years and were recalibration years. The baseline year for levels of support is
*Directors can find their trend data used to determine their AU’s level of support in the DMS on the Summary Tab, Indicator 13 Results.

15. Levels of Support Universal Support
Indicator 13 Compliance and Quality Tips
Indicator 13 Webinar on August 27, 2018 will provide training on the record review process.
Checklist of steps to follow in completing the review and certification of data submission process
Secondary Transition Technical Assistance Guidance Documents
Secondary Transition Assessment Module
Secondary Transition Leadership Institute – professional learning and team planning
Written communication, “Indicator 13 Overview and What’s New” available on the Secondary Transition website

16. All elements of Universal Support plus:
Levels of Support
Targeted Support
All elements of Universal Support plus:
Side-by-side IEP record reviews done by CDE team in partnership with the AU team either in person or virtually by February, 2019.
Important Note: For those AUs participating in the Colorado Continuous Improvement Process visits, side-by-side record reviews will be a requirement.

17. All elements of Universal and Targeted Support plus:
Levels of Support
Intensive Support
All elements of Universal and Targeted Support plus:
CDE will provide required individualized professional development in the area(s) of Secondary Transition based on the AUs identified need.
CDE will follow-up with a second check of IEPs written after the professional development.

18. Indicator 13 Reporting 2018-2019 Indicator 13 Compliance Results
Spring 2020
AU Compliance Matrix and Determinations
Currently in revision by ESSU

19. Indicator 13 Reporting
Data submission window closes and DMS files will be locked June 1, 2019
By August 2019, CDE will upload a letter to the DMS Compliance tab indicating the AUs final Indicator 13 compliance percentage.
The Indicator 13 compliance percentage will be used for AU Determinations released in Spring 2020.
The CDE will use this data collection period for reporting state-wide Indicator 13 compliance to OSEP for the 2018 State Performance Plan. 19

20. Questions?? 20

21. Howell_g@cde.state.co.us 303-866-6885
Contact Information
Questions? Contact your Regional Senior Consultant, Secondary Transition
Gloria Howell
or Gail Lott
Find your regional transition specialist using this link: 21