1. PERFORMANCE INFORMATION
PRESENTATION OF
QUARTER
PERFORMANCE INFORMATION
Mr Tshediso Matona
31 August 2016

2. OVERALL PERFORMANCE FOR QUARTER 01 YEAR 2016/17
Number of targets 41
68%
Targets Exceeded 7
17%
Targets Achieved 21
51%
Target Partially Achieved 6
15%
Targets not Achieved

3. PERFORMANCE INFORMATION QUARTER 01 PROGRAMME 01: ADMINISTRATION

4. PROG1: Administration -Summary of Performance
Performance status
Number of targets
Percentage achievement
Target Exceeded 2
14%
Targets Achieved 7
50%
Target Partially Achieved 1 7%
Targets not Achieved 4
29%
Total 14
64%

5. PROG 1: Targets Exceeded.….
Planned Annual Target 2016/17
First Quarter
Targets
Actual Achievement/
Narrative
Achieve 90%
submissions of
performance
agreements,
reviews and
assessments by
due dates
90% of agreements
concluded and submitted to HR
by 31 March 2016
253 employees out of the expected 265 submitted the performance agreements before 30 April 2016 (253/265*100= 95%)
WSP approved by
DG by 30 April
2016
Achieve 80% of
targets in the WSP
by the end of the
financial year
Produce WSP and submit to DG for approval 10% of WSP targets achieved
WSP approved by DG and submitted to PSETA before 30 April 2016.
46% of WSP targets achieved
(115/250*100=46%)

6. PROG 1: Targets Achieved…..
Planned Annual Target 2016/17
First Quarter
Targets
Actual Achievement/
Narrative
Produce AR and submit AGSA for audit and to NT and Parliament by due dates
Annual Report submitted to Auditor-General by 31 May 2016
The Annual Report was submitted to Auditor-General by the 31 May 2016
100% of valid invoices paid within 30 days or disciplinary action taken in 100% of cases where invoices are not paid within 30 days
100% of valid invoices were paid within 30 days
100% compliance in submission of financial interests by all designated employees within the specified timeframes
100%
All SMS members disclosed their financial interests via the e-disclosure system

7. PROG 1: Targets Achieved (2)
Planned Annual Target 2016/17
First Quarter
Targets
Actual Achievement/
Narrative
Produce
quarterly reports indicating
85% achievement
of ICT systems
standards 1
87 % achievement on the ICT systems standards (13/15*100=87%)
Conduct annual
risk assessment/
review and
produce risk
implementation
plan
Produce annual risk plan and quarterly progress
reports
4th quarter risk progress report submitted to Risk and Audit Committee by 31 June 2016
Risk implementation plan for financial year 2016/17
The 4th quarter risk management progress report, risk assessment & registers and risk implementation plan were submitted to Risk & Audit Committee meeting for adoption and approval during the month of June 2016

8. PROG 1: Targets Achieved(3)
Planned Annual Target
2016/17
First Quarter
Targets
Actual Achievement/Narrative
Produce a 3 year rolling
strategic internal audit plan
and submit to the Audit
Committee for approval by
30 June 2016
Develop 3 year strategic and annual plan and submit to Audit Committee for approval by 30 June 2016
3 year Strategic and annual plan were developed and approved by the Audit Committee on the 14 June 2016
Quarterly audit implementation
reports submitted to Audit committee
4th quarter Internal Audit progress report submitted to Audit Committee by 30 June 2016
4th Quarter IA progress report was presented to AC on the 14th June 2016

9. PROG 1: Targets Partially Achieved ….
Planned Annual Target
2015/16
First Quarter
Targets
Actual Achievement/
Narrative
Deviation from planned target and intervention
Quarterly reports
submitted to
the Executing
Authority,
National Treasury
and DPME within
30 days from the
end of the quarter
4th quarter
performance
report for 2016-
17 produced
and approved by
the Minister and
submitted to NT
Performance report was produced and approved by the Minister and submitted to National Treasury by due date
Performance Report was produced and approved by the Minister by the 17 May 2016
The Planning Unit has no control over the Minister's availability

10. PROG 1: Targets Not Achieved ….
Planned Annual Target
2016/17
First Quarter
Targets
Actual Achievement/
Narrative
Deviation from planned target and intervention
Produce a communication
plan annually and
report on its
implementation
within 30 days
of end of each
quarter of the
financial year.
Produce annual communication plan
Implement 25%
of activities and
produce quarterly
Report.
15 activities were undertaken in quarter 01
Communication plan was not developed
Annual Communication plan will be developed and produced in the next quarter

11. PROG 1: Targets Not Achieved (2)
Planned Annual Target
2016/17
First Quarter
Targets
Actual Achievement/
Narrative
Deviation from planned target and intervention
Maintain a vacancy rate of less than 10% annually
10% or less on average over the quarter
49 of 341 Vacancy rate (49/341*100=14.4%)The average vacancy rate for the quarter is 14.4%
The Department experienced a high number of staff exits as 9 employees left the Department which has a negative effect on the vacancy rate
Apart from the 18 appointments indicated above 2 more posts were filled by means of internal promotions.

12. PROG 1: Targets Not Achieved (3)
Planned Annual Target
2015/16
First Quarter
Targets
Actual Achievement/
Narrative
Deviation from planned target and intervention
Business applications produced and approved by the CIO
Business application plan produced and approved by CIO
Produce a report indicating 20% achievement of targets in the business applications plan
Business application plan was produced and approved by CIO
1 of 20 projects have been achieved, 5 % achievement. 1/20*100 = 5%
15% deviation from the planned targets
3 Projects were accumulated in quarter project approved and 02 projects are still on schedule, to be finalised in the next quarter.

13. PROG 1: Targets Not Achieved (4)
Planned Annual Target
2015/16
First Quarter
Targets
Actual Achievement/
Narrative
Deviation from planned target and intervention
Produce a executive support plan and produce quarterly reports on performance against the plan
Produce the plan
Produce report against the plan for 4th quarter
15 Activities were undertaken in conjunction with communication unit
Executive support plan was not developed due to a tight schedule of minister

14. PERFORMANCE INFORMATION QUARTER 01 PROGRAMME 2: OUTCOMES MONITORING AND EVALUATIONS (OME)

15. PROG 2: OME -Summary of Performance
Performance status
Number of targets
Percentage achievement
Target Exceeded 3
38%
Targets Achieved 4
50%
Target Partially Achieved 0%
Targets not Achieved 1
12%
Total 8
88%

16. PROG 2: Targets Exceeded.….
Planned Annual Target 2016/17
First Quarter
Targets
Actual Achievement/
Narrative
Provide quality
advice to political
principals by preparing briefing notes on 75%
of Cabinet memoranda and 100% of requests
from political principals
Produce 75% of
briefing notes
on Cabinet
memoranda and
100% of briefing
notes or reports
on specific
requests received
62 of 71 briefing notes for Cabinet memoranda (62/71*100=87%) completed.
Produce an average of 80% of briefing notes on executive visits throughout the quarters of the financial year
Produce an
average of 80% of
briefing notes on
executive visits
10 of 12 Briefing notes on executive visits were produced (10/12*100=83%)

17. PROG 2: Targets Exceeded (2)
Planned Annual Target 2016/17
First Quarter
Targets
Actual Achievement/
Narrative
Produce annual report showing support for 80% requested impact assessments
Report on percentage of request/ submissions received and support provided/ responses sent to departments within 30 days
57 of 67 Socio Economic Impact Assessment Study (SEIAS) submissions received and responded to the department with 30 days (57/67*100=85%)

18. PROG 2: Targets Achieved…..
Planned Annual Target 2016/17
First Quarter
Targets
Actual Achievement/
Narrative
Produce 3 consolidated reports for each of the 14 outcomes 1
1 consolidated report for each of the 14 outcomes was produced
3 reports for
each outcome
on the POA
system (excluding
outcomes for
which the reports
are classified) by
31 March 2017
One report for each outcome excluding outcomes for which the reports are classified
14 Outcomes
reports
displayed to the
public on POA
system

19. PROG 2: Targets Achieved (2)
Planned Annual Target 2016/17
First Quarter
Targets
Actual Achievement/
Narrative
Develop a concept document
Produce 1st draft concept document and project plan in consultation with StatsSA
Draft concept document including project plan was produced in consultation with Stats SA
National
Evaluation Plan
approved by
Cabinet by March
2017
Call for 2017/18 to 2019/20 plan launched
A Call for 2017/18 to 2019/20 National Evaluation plan was launched and signed out by DG

20. PROG 2: Targets Not Achieved ….
Planned Annual Target
2016/17
First Quarter
Targets
Actual Achievement/
Narrative
Deviation from planned target and intervention
Produce 3 briefing
notes on the
status of mining
towns and labour
sending areas 1
A briefing note on the status of mining
sending areas was not produced
The briefing notes was not produced and submitted to minister.
Instead of producing a briefing note, a presentation was made to the Minister.

21. PERFORMANCE INFORMATION QUARTER 01 PROGRAMME 3: INSTITUTIONAL PERFORMANCE MONITORING AND EVALUATION (IPME)

22. PROG3: IPME -Summary of Performance
Performance status
Number of targets
Percentage achievement
Target Exceeded 2
17%
Targets Achieved 7
58%
Target Partially Achieved
Targets not Achieved 1 8%
Total 12
75%

23. PROG 3: Targets Exceeded.….
Planned Annual Target 2016/17
First Quarter
Targets
Actual Achievement/
Narrative
63 new facilities monitored and passed quality assurance with site monitoring reports captured on the M-Drive by 31 March 2017 10
27 new facilities monitored and passed quality assurance with site monitoring reports captured on the M-Drive
20 unscheduled monitoring interventions as a result of reported service delivery challenges 5
7 facilities have been monitored.

24. PROG 3: Targets Achieved…..
Planned Annual Target 2016/17
First Quarter
Targets
Actual Achievement/
Narrative
95% MPAT assessment conducted to national and provincial departments
Publish approved standards
The Standards was approved on 15 June 2016 and was published on the DPME website on 29 June 2016
Revised FSDM Operational Guide Framework placed on DPME website
First draft produced and saved on M-Drive
The Draft FSDM Operational Guidelines has been developed and placed on the m-drive
27 New frontline service delivery monitoring visits to be directly focused on indicators in the M&E framework for the National Youth Policy
Framework developed
The FSDM M&E framework on the National Youth Policy has been developed

25. PROG 3: Targets Achieved (2)
Planned Annual Target 2016/17
First Quarter
Targets
Actual Achievement/
Narrative
Produce customer
satisfaction survey reports by end of each quarter
Produce 1 customer satisfaction report by 30 June 2016
Signed off Q1 customer satisfaction survey report filed on M-Drive.
Citizen-based monitoring
implemented in 10 new facilities to support capacity building in service delivery departments
Planning with partner departments
The planning with partnering with departments was done
2 integrated intervention plans submitted to relevant clusters
Planning with stakeholders on first intervention plan
The planning with stakeholders on first intervention plan was done

26. PROG 3: Targets Achieved(3)
Planned Annual Target
2016/17
First Quarter
Targets
Actual Achievement/Narrative
Achieved 80% of targets in the Capacity Development Implemented Plan
Produce 1 progress report showing 20% achievement of targets in the implementation plan
1 progress report showing 20% achievement of targets in the implementation plan was produced

27. PROG 3: Targets Partially Achieved ….
Planned Annual Target
2015/16
First Quarter
Targets
Actual Achievement/
Narrative
Deviation from planned target and intervention
80% feedback given to Directors General within 30 days of receipt of the performance agreements
Capacity development provided to 80% of DG’s in line with the revised policy
During quarter 01 capacity building was provided only to 8 of 9 Provinces attended
Only Provincial capacity development provided
Capacity building was conducted based on the current PSC PMDS Guidelines as the MPSA draft policy has not been tabled to Cabinet in April 2016 as initially envisaged.
90% Capacity development of newly appointed DG’s within 3 months after appointments
Capacity development provided to DG’s appointed in the previous 3 months
The Capacity development was provided to only provincial DG’s
Capacity building initiatives rolled out only to Provinces

28. PROG 3: Targets Not Achieved ….
Planned Annual Target
2016/17
First Quarter
Targets
Actual Achievement/
Narrative
Deviation from planned target and intervention
100 Frontline improvement monitoring visits 25
Only 2 Improvement Monitoring visits completed
23 Improvement Monitoring visits were not completed
The period between the improvement meeting and the improvement verification monitoring needs to allow enough time for facilities to implement the agreed recommendations therefore it falls outside the quarter and will be completed in quarter 2 and 3.

29. PERFORMANCE INFORMATION QUARTER 01 PROGRAMME 4: NATIONAL PLANNING (NPC)

30. PROG4: NPC -Summary of Performance
Performance status
Number of targets
Percentage achievement
Target Exceeded 0%
Targets Achieved 2
40%
Target Partially Achieved
Targets not Achieved 1
20%
Total 05

31. PROG 4: Targets Achieved
Planned Annual Target 2016/17
First Quarter
Targets
Actual Achievement/
Narrative
Guidelines issued by 15 May 2016 1
Guidelines were issued to 45 national departments
Guidelines were issued to 9 Offices of the Premier

32. PROG 4: Targets Partially Achieved ….
Planned Annual Target
2015/16
First Quarter
Targets
Actual Achievement/
Narrative
Deviation from planned target and intervention
3 research projects
commissioned/commenced by end of financial year
Income Dynamic
Studies (NIDS)
wave 4 results
produced by end
of financial year
Terms of reference for 1 research study compiled
Terms of reference for 2 research study compiled (Cultural Entitlement and Development state)
The Terms of reference does not have a sign-off date and the name of the person compiled it and signature

33. PROG 4: Targets Partially Achieved (2)
Planned Annual Target
2015/16
First Quarter
Targets
Actual Achievement/
Narrative
Deviation from planned target and intervention
Produce Annual
Report on
stakeholder
engagements and
the work of the
NPC on the NDP
and submit to the
NPC by end of
March 2017
Produce quarterly activity report on support provided to the NPC
NPC Quarterly Public engagement activity report was provided
NPC activity report does not have a date and person who compiled it

34. PROG 4: Targets Not Achieved ….
Planned Annual Target
2016/17
First Quarter
Targets
Actual Achievement/
Narrative
Deviation from planned target and intervention
Consultation with government departments on a discussion document on approached to institutionalisation of long term planning incorporating framework for spatial planning
Consultation of stakeholders
Legal advice on approach to re-assignment of the NSDF
Consultation of stakeholders and
Legal advice on the approach to re-assignment of the NSDF was not done
The target since

35. PERFORMANCE INFORMATION QUARTER 01 PROGRAMME 5: NATIONAL YOUTH DEVELOPMENT

36. PROG5: NYDA -Summary of Performance
Performance status
Number of targets
Percentage achievement
Target Exceeded 0%
Targets Achieved 1
50%
Target Partially Achieved
Targets not Achieved
Total 02

37. PROG 5: Targets Achieved
Planned Annual Target 2016/17
First Quarter
Targets
Actual Achievement/
Narrative
Submit reports on the status of implementing the youth policy
1Implementation report
Status report on implementation of National Youth Policy

38. PROG 5: Targets Not Achieved
Planned Annual Target
2016/17
First Quarter
Targets
Actual Achievement/
Narrative
Deviation from planned target and intervention
Produce Tranche approval and NYDA quarterly reports
Produce annual memorandum of agreement
Tranche approval
Quarter 4 NYDA report
1st quarter tranche was approved, memorandum of agreement and 4th quarter report for NYDA were submitted
The memorandum of agreement is for 2015/16 financial year

39. Q1 Expenditure
31 August 2016

40. Trends
Exp

41. 2016/17 Budget

42. 2016/17 Q1 Expenditure

43. 2016/17 Q1 Expenditure

44. 2016/17 Q1 Expenditure Per Econ. Classification Budget Q1 Exp Q1 %Exp
Compensation
48 669
46 723
96%
Goods&Services
65 242
60 883
93%
Capital
544
1 173
216%
Transfers
100%
TOTAL
98%
Per Programme
Budget Q1
Exp Q1
%Exp
Admin
27 085
26 857
99%
OME
23 120
20 042
87%
IPM&E
14 788
11 820
80%
Planning
48 388
48 807
101%
Youth
100%
TOTAL
98%

45. THANK YOU!