2nd QUARTER PERFORMANCE INFORMATION 2017/18

2nd QUARTER PERFORMANCE INFORMATION 2017/18
DEPARTMENT OF WOMEN 2nd QUARTER PERFORMANCE INFORMATION 2017/18 PRESENTATION TO POTFOLIO COMMITTEE 13 February 2018

PRESENTATION OUTLINE PART A
Strategic Focus and Progress and Organisational Capacity and Design PART B Quarter 4 Departmental Performance Information 2016/17 PART C Human Resource PART D Financial Management PART E Progress with implementing outstanding targets for q1 2017/18 financial year PART F MPAT Performance Report 2017/18 Conclusion

STRATEGIC FOCUS OF DOW The strategic focus of the Department concentrates on paying special attention to eradication of inequalities and related intolerances in our country by strengthening and supporting initiatives on: Addressing the financial and economic exclusion of women, gender mainstreaming and ensuring the financial inclusion of women in the economy, and monitoring and evaluation of placing empowerment of women in centre of plans and implementation of the Nine Point Plan, and the impact of the Nine Point Plan; (Outcomes 4, 5, 6, 7, 10) Addressing discrimination against women in social participation and the impact of social protection and care policy and programmes (Outcomes 2, 13 and 14) Addressing the scourge of violence against women and children, awareness raising and monitoring of gender based violence including social cohesion and nation building initiatives and the impact of crime prevention and law enforcement strategy and programmes. (Outcomes 3 and 14) Engaging with StatsSA in relation to the monitoring of the indicators against SDG 5, and encouraging gender disaggregated reporting against all SDGs.

ORGANISATION & BUDGET PROG STRUCTURE
Department’s Organisational Design is structured into 4 components reporting directly to Accounting Officer ODG, Ministry staff, Communication and Internal Audit 3 Divisions reporting directly to the Accounting Officer – Strategic Management, Corporate Management Financial Management; 2 Branches reporting directly to the Accounting Officer – Social Transformation and Economic Empowerment; Policy Stakeholder Coordination and Knowledge Management. Budget Programme Structure is structured into three programmes: 1. Administration; 2. Social Transformation and Economic Empowerment; and 3. Policy, Stakeholder and Knowledge Management 2018/11/22 DRAFT - V4

ORGANISATIONAL DESIGN PROCESS
OD project to redesign organisational structure and post establishment to an increased 2018 CoE baseline allocation, draft 2018/19 APP and revised Budget Programme Structure. Additional CoE funding ring-fenced for capacity building in core programmes. Engagement undertaken with NT and DPSA. On 19 January 2018, DPSA supported the following proposed organisational changes: structuring of Risk and Integrity Management reporting directly to the Accounting Officer (not to be consolidated with Internal Audit); structuring of functions of Internal Operations Efficiency under Human Resource Management; structuring of Communications under Corporate Management. DPSA supports the filling of previously unfunded posts in Programme 2 that have been advertised for filling on 01 April 2018. DPSA supports the rationale for the creation of the following new posts in Programme 3 (see next slide) …

ORGANISATIONAL DESIGN PROCESS
PROPOSED NEWLY-CREATED POSTS: PROG 3 ORGANISATIONAL DESIGN PROCESS 1. Director: Stakeholder Coordination (currently structured in Ministry) 2. Director: Policy Analysis (formalise post that is currently additional to establishment) 3. Director: Young Women 4. Deputy Director: Young Women 5. Admin Officer, Young Women 6. Director: Evaluation 7. Deputy Director: Evaluation 8. Deputy Director: International Relations 9. Assistant Director: International Relations 10. Senior Admin Officer, International Relations

PERFORMANCE COMPARISON Q1 AND Q2 2017/18
The Department overall performance for quarter 1, Out of 32 targets planned, 13 (41%) targets were achieved, while 19 (59%) were not achieved, meanwhile in quarter 2 Out of 27 targets planned, 11 (41%) targets were achieved, while 16 (59%) were not achieved. The performance was the same despite the planned targets for quarter 2 being less with five targets to quarter 1 as a result Programme managers were served with consequence management letters in quarter 2, in order to improve performance in quarter 3. Furthermore, Strategic management convened programmes during the compilation of 1st draft APP 2018/19 to ensure SMART principle and alignment for the achievements of the target which was followed by Departmental Strategic Planning Session in November % of targets which were not achieved in Q1 were achieved in Q2 and 3. 2018/11/22

PART B: PERFORMANCE INFORMATION
Q2 PERFORMANCE INFORMATION 2018/11/22

OVERALL PERFORMANCE INFORMATION FOR Q2 2017/18 Figure below provides a graphic of overall performance of DoW in relation to set Quarter 2 targets outlined in the 2017/18 Annual Performance Plan. Out of 27 targets planned, 11 (41%) targets were achieved, while 16 (59%) were not achieved.

Financial Performance for Q2 2017/18 The figure below illustrate that the Department in the 2nd quarter had projected expenditure of R 103,067 million out of the appropriation of R 206,163 million for the year 2017/18 and that the actual expenditure amounted to R 96,532 million, therefore the department has spent 47% of its budget as at 30 September 2017, with the deviation of under spending amounting to R 6,535 million.

PROGRAMME 1: PERFORMANCE INFORMATION FOR Q2 Figure below provides a graphic of overall performance of Programme 1 in relation to set Quarter 2 targets outlined in the 2017/18 Annual Performance Plan. Out of 13 targets planned, 7 (54%) targets were achieved, while 6 (46%) were not achieved.

Actual Expenditure 30 September 2017
Programme 1: Financial Performance for Q2 The table below illustrates that out of the total budget of 83,029 million for the 2nd quarter of the year 2017/18, the actual expenditure was R 40,007 million, with under spending expenditure of R 4 643 million. Therefore, Programme 1 has spent 48% of its budget as of 30 September 2017. Sub-Programme Appropriation Actual Expenditure September 2017 Variance % Spent R`000 % Ministry 17 764 9 837 7 927 55 Departmental Management 17 323 7 905 9 418 46 Corporate Management 19 113 10 364 8 749 54 Financial Management 13 059 7 230 5 829 Office Accommodation 15 770 4 671 11 099 30 Total 83 129 40 007 43 122 48

PROGRAMME 1: QUARTER 2 PERFORMANCE 2017/18
Performance Indicator Annual Target 2017/18 Q2 Target as per APP Description of progress made for Q2 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Departmental Management Percentage of risks in the DoW annual risk profile that have reduced in risk rating 90% of high rated risks in the DOW risk profile reduced in risk rating Report on implementation and impact of risk mitigation plans on the high rated risks in the DoW risk profile Report on implementation and impact of risk mitigation plans on risk developed and presented to Audit Risk Committee and approved by the DG Achieved No Deviation N/A Risk report DoW strategic and Annual Performance Plans Annual review of Strategic Plan and APP prescribed by the relevant planning frameworks conducted 1st Draft of APP 2018/19 submitted to National Treasury and DPME 1st Draft APP 2018/19 submitted to National Treasury and DPME as planned of submission to NT & DPME 2018/11/22

Performance Indicator Annual Target 2017/18 Q2 Target as per APP Description of progress made for Q2 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Departmental Management Quarterly performance review conducted 4 Quarterly performance review conducted 1st quarter 2017/18 performance report developed and submitted to National Treasury 1st quarter 2017/18 performance report developed and submitted to NT and DPME Achieved No Deviation N/A of submission to NT & DPME Improved departmental MPAT scores Compliance with all MPAT required standards Status report on the MPAT Improvement Plan produced Status report on the MPAT Improvement Plan produced and approved by the Director-General MPAT Report 2018/11/22

Performance Indicator Annual Target 2017/18 Q2 Target as per APP Description of progress made for Q2 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Departmental Management Percentage of audits completed against Internal Audit Coverage Plan Annual Internal Audit plan for 2017/2018 implemented 50% of internal audit projects in the annual plan completed and audit reports issued 28% of internal audit projects in the annual plan completed and audit reports issued. The following internal audit projects were done: • First Quarter Performance Information • First Quarter HR Oversight Report Not Achieved The review on the first quarter financial statement was not performed because were not yet finalised on the time that was planned for review. Delays in the process collating of information required for audit purposes. Two outstanding internal audit projects that were planned to be finalised in the second quarter are at the reporting phase and will be finalised in the third quarter. •First Quarter Internal Audit Progress Report •Internal Audit Report of the First Quarter Performance Information. •Internal Audit Report of First Quarter HR Oversight Report •Draft Internal Audit Report on Public Administration and Management Delegations •Draft Internal Audit Report on corrective action taken on AGSA audit findings 2018/11/22

Performance Indicator Annual Target 2017/18 Q2 Target as per APP Description of progress made for Q2 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Departmental Management Percentage of internal audit recommendations implemented 95% of internal audit recommendations implemented 95% of internal audit recommendations made in the previous Quarter implemented 43% of AGSA audit findings for 2016/17 financial year were resolved. Not Achieved Responsible divisions are still in progress with the implementation of the corrective actions Follow-up audits will be performed on a monthly basis to ensure that management does not forget to resolve the audit findings. Draft Follow-up audit Report 2018/11/22

Performance Indicator Annual Target 2017/18 Q2 Target as per APP Description of progress made for Q2 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Financial Management % of invoices paid within 30 days 100% payment of all valid invoices within 30 days 100% payment of all valid invoices paid within 30 days 99.58% (940) of invoices were paid within 30 days, 0.42% (4) were paid outside 30 days Not Achieved July 2017 – All 262 invoices paid within 30 days. Aug 2017 – Out of 338 invoices, 3 invoices for Travelling were paid outside 30 days due to incomplete supporting documents and late submission of supporting documents. Sept 2017 – All 328 invoices paid within 30 days. Consequence management letter given to responsible officials Instruction note 34 from Jul to Sept 2017 Percentage expenditure in relation to budget allocated Maintain a less than 2% under spending in expenditure against budget allocation Maintain a less than 2% under spending against spending plan Baseline 50% Total spent 47% Under spending (Projections vs Actual Expenditure 6%) Awaiting reasons for deviation from Programmes Monthly Budget Committee meetings to monitor spending IYM as at 30 September 2017 Percentage of external audit recommendations implemented 95%% of external audit findings cleared 95% of external audit findings implemented 69% of AGSA findings were implemented. 31 % in progress Responsible divisions are still in progress with the implementation of the corrective actions Follow-up audits will be performed on a monthly basis to ensure that the corrective action plan is monitored regularly and action is taken on non- implementation of the corrective action on audit findings. Audit Action Plan progress report 2018/11/22

Performance Indicator Annual Target 2017/18 Q2 Target as per APP Description of progress made for Q2 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Corporate Management Percentage Vacancy Rate Maintain a vacancy rate of less than 10% annually <10% Vacancy rate as on 30 September 2017 = 2.8% Achieved No Deviation N/A Establishment Report for September 2017 Percentage of disciplinary cases finalised within 90 days from date disciplinary case being initiated 100% of all disciplinary cases resolved within 90 days of the cases being initiated 100% of all disciplinary cases resolved within 90 days 100% (1 case) of disciplinary case not achieved in progress. Not Achieved Delays attributed to numerous interlocutory applications brought during disciplinary hearing processes. Interlocutory applications attended to and case in progress. Labour relations database % of achievement of ICT systems availability Average of 95% systems availability measured by quarterly reports as generated by the system achieved 95% ICT system`s Availability achieved 95% availability of ICT systems SLA Reports for July, August and September 2017 2018/11/22

Performance Indicator Annual Target 2017/18 Q2 Target as per APP Description of progress made for Q2 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Corporate Management Implementation of DoW Business Systems Implementation Plan Implementation of Year 1 of the Business Systems Implementation plan Progress Report on delivery against the quarterly targets of the Year 1 Business Systems implementation Plan Progress report on the implementation of Business Systems Implementation Plan (BSIP) developed Achieved No Deviation N/A Q2 Progress Report on the Business Systems Implementation Plan (BSIP) 2018/11/22

PROGRAMME 2: PERFORMANCE INFORMATION FOR Q2 Figure below provides a graphic of overall performance of Programme 2 in relation to set Quarter 2 targets outlined in the 2017/18 Annual Performance Plan. Out of 6 targets planned, 1 (17%) targets were achieved, while 5 (83%) were not achieved.

Programme 2: Financial Performance for Q2 The table below illustrates that out of the total budget of R 16,520 million (excl CGE) for the 2nd quarter of the year 2017/18, the actual expenditure was R 4,268 million with an under expenditure of R 4,910 million. Therefore, Programme 2 has spent 26% of its budget as of 30 September 2017. Sub-Programme Appropriation Actual Expenditure September 2017 Variance % Spent R`000 % Management: Social Transformation and Economic Empowerment 5 102 1 315 3 787 26 Social Empowerment and Transformation 4 576 1 132 3 444 25 Governance Transformation, Justice and Security 3 920 858 3 062 22 Economic Empowerment and Participation 3 072 963 2 109 31 Commission for Gender Equality (CGE) 78 266 39 135 39 131 50 Total 94 936 43 403 51 533 46

Performance Indicator Annual Target 2017/18 Q2 Target as per APP Description of progress made for Q2 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-Programme: Social Empowerment and Transformation Policy Framework for sanitary dignity developed Policy Framework for provision of sanitary dignity to indigent girls and women developed and implementation initiated Framework on provision of sanitary dignity to indigent girls and women submitted to Cabinet for approval A Cabinet Memorandum on the Policy Framework on Sanitary Dignity has been developed and submitted to the Cabinet Secretariat for approval and gazetting, Achieved No Deviation N/A Cabinet Memorandum for tabling of the Sanitary Dignity Policy Framework to Cabinet. 2018/11/22

PROGRAMME 2: QUARTER 2 TARGETS 2017/18
Performance Indicator Annual Target 2017/18 Q2 Target as per APP Description of progress made for Q2 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-Programme: Social Empowerment and Participation Report on the analysis of progress and impact on empowerment of women of each component of Nine Point Plan Analysis of progress and impact on empowerment of women of each component of Nine Point Plan Report on economic empowerment of women in the Nine Point Plan in Quarter 1. Analysis Report produced to support work done on analysing Ownership Patterns and Management Control of the Top 100 listed Companies. The department approved Four Focus areas to analyse the mainstreaming of women throughout the Nine Point Plan with Ownership Patterns and Management Control in Top Listed 100 Companies of JSE being deliverable for Q2. Not Achieved Analysis report submitted and still in the process of approval. To be approved in quarter 3. Analysis Report 2018/11/22

Performance Indicator Annual Target 2017/18 Q2 Target as per APP Description of progress made for Q2 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-Programme: Social Empowerment and Participation Women’s financial inclusion framework developed Framework on Women’s financial inclusion developed Draft women’s financial inclusion framework developed and approved by Minister Analysis Report produced on Access to Development Finance and Enterprise Development opportunities for women focusing on (NEF, IDC and PIC) to feed into the development Women’s Financial Inclusion Framework (Outstanding target from Q1). Analysis Report produced to support work done on analysing Ownership Patterns and Management Control of the Top Listed 100 Companies of JSE (Q2). Not Achieved Analysis report submitted and still in the process of approval. To be approved in quarter 3. Analysis Report 2018/11/22

Performance Indicator Annual Target 2017/18 Q2 Target as per APP Description of progress made for Q2 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Governance Transformation, Justice and Security Interventions on framework for GFP’s Recommendations on a new accountability mechanism for HOD’s and functions, competencies, and location of GFP’s managed with DPSA and monitored Consultations with Ministers on the draft GFP framework held The draft Discussion document on strategy for gender mainstreaming and GFPs developed Letter to DPSA Minister and Cabinet memo developed Not Achieved The draft cab memo requires further consultations which that will lead to finalization of the framework. Currently GTJS is convening a meeting between the DOW and DPSA Ministers to discuss and finalize the matter before it’s referred to Cabinet for approval. •Letter to DPSA Minister •Cabinet memo Gender Responsive Budgeting (GRB) framework developed GRB framework developed and finalised Draft GRB framework consulted on government processes Business Case and concept document on Gender Responsive Budgeting developed. Phase one (internal meetings) of the conceptualization process conducted. Phase two (consultations with National treasury, Stats SA and DPME) of the conceptualization process conducted. Following DoW internal meetings on Gender Responsive Budgeting conceptualization , a business case was developed to inform the development of a framework. Stakeholder meeting scheduled to take place in October, 2017 to plan for the n Expert roundtable. Business case document 2018/11/22

Performance Indicator Annual Target 2017/18 Q2 Target as per APP Description of progress made for Q2 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Governance Transformation, Justice and Security Interventions to enhance prevention and elimination of violence against women and children Cabinet consideration of the report on the outcome of National Dialogues Analysis report on preliminary findings of National Dialogues on violence against women and children held in previous quarter Social mapping for Northern Cape and Mpumalanga Dialogues developed. Not Achieved Only draft Analysis report on National Dialogues held in Northern Cape finalised while the Mpumalanga report in a process of being finalised. Analysis report on Mpumalanga Dialogues to be finalised in 3rd quarter Northern Cape and Mpumalanga social mapping reports, 2018/11/22

Programme 3: Performance Information for Q2 Figure below provides a graphic of overall performance of Programme 3 in relation to set Quarter 2 targets outlined in the 2017/18 Annual Performance Plan. Out of 8 targets planned, 3 (37.5%) targets were achieved, while 5 (62.5%) were not achieved.

Programme 3: Financial Performance for Q2 The table below illustrates that out of the total budget of R 28,248 million for the 2nd quarter of the year 2017/18, the actual expenditure was R 13,123 million, with over spending expenditure of -R 1,751 million. Therefore, Programme 3 has spent 46% of its budget as of 30 September 2017. Sub-Programme Appropriation Actual Expenditure September 2017 Variance % Spent R`000 % Management: Policy, Stakeholder and Knowledge Management 2 638 2 236 -568 85 Research and Policy Analysis 4 385 2 013 115 46 Information and Knowledge Management 1 061 162 161 15 Stakeholder Coordination and Outreach 16 244 6 705 -58 41 Monitoring and Evaluation 3 870 2 008 51 52 Total 28 248 13 123 15 125

Performance Indicator Annual Target 2017/18 Q2 Target as per APP Description of progress made for Q2 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Research and Policy Analysis Number of reports on progress made on women’s empowerment in the Economic Departments Report on socio-economic empowerment of women through government economic incentive schemes Consultation with women beneficiaries of government economic incentive schemes. Research is being outsourced. During this quarter the following activities were u1975ndertaken in the management of research process: The service provider was appointed with effect 01 August following all SCM processes. Service Level Agreement was signed. Inception report received on 31 August 2017. Not Achieved Minister requested that the targets be realigned. Submission forwarded for Minister’s approval Management of research process Signed SLA Inception report of 31 August 2017 2018/11/22

Performance Indicator Annual Target 2017/18 Q2 Target as per APP Description of progress made for Q2 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Information and Knowledge Management (Communications) Improved communication on women’s empowerment and gender equality through various information, knowledge and media platforms Quarterly reports on gender communication and information made available on DoW media platforms Report on gender communication and information resources loaded onto repositories on internet, intranet and used in communication Draft Report on gender communication and information resources produced. Not achieved The report on gender communication and information resources was drafted late reason being that the Director: Communication was recently appointed To be routed for approval in quarter 3. 2018/11/22

Performance Indicator Annual Target 2017/18 Q2 Target as per APP Description of progress made for Q2 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Stakeholder Coordination and Outreach Number of public participation / outreach initiatives on women’ empowerment, including girls and young women 10 public participation / outreach Initiatives on women’s empowerment conducted (Outcome 14 Programme) 3 public participation outreach initiatives on socio-economic empowerment including young women (1)Mandela Day public participation outreach activity report- Tshwane on 18 July 2017 (2)Moral Regeneration Movement public participation report -Mayibuye ,Kimberly 30 July 2017 (3)National Women’s Day report - Galeshewe stadium, Kimberly August 2017 (4) Interdenominal Imvuselelo on gender based violence report – Upington on 31 August 2017. Achieved Overachieved with 1 initiative N/A 1.Mandela Day Report 2.Moral Regeneration - report 3.National Women’s Day 4. Imvuselelo 2018/11/22

Performance Indicator Annual Target 2017/18 Q2 Target as per APP Description of progress made for Q2 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Stakeholder Coordination and Outreach 365 Days Campaign for No Violence Against Women and Children rolled out 4 Community mobilisation initiatives conducted on socio-economic issues affecting women such as gender based violence , social cohesion, nation building and other related intolerance per year (Outcome 14 Programme) National dialogues at Provincial level on violence against women and children held Women’s day initiative Operational Report on Northern Cape National Dialogues on Violence Against Women & Children August 2017 Achieved No Deviation N/A. National Dialogues report 2018/11/22

Performance Indicator Annual Target 2017/18 Q2 Target as per APP Description of progress made for Q2 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Stakeholder Coordination and Outreach Number of international engagements at multi-lateral forums on women’s affairs and gender Participation in SADC, AU, Commonwealth and UN women’s affairs and gender meetings as invited 1 participation report on international multilateral forum i.e. UN, SADC, Commonwealth, AU SADC Report Approved Data verification Report approved Response to ratification of the SADC Protocol on Environmental management for sustainable development approved Africa-Japan Gender Forum on Knowledge CO-Creation Programme Achieved No Deviation N/A SADC verification and submission letter to DIRCO 2018/11/22

Performance Indicator Annual Target 2017/18 Q2 Target as per APP Description of progress made for Q2 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Stakeholder Coordination and Outreach Number of reports on implementation of government commitments on international instruments 4 Country Reports for international Multi-lateral Forums 2) Report on preparatory work for the SADC Protocol on Gender and Development due in 2018 IR is liaising with the SADC Secretariat to conclude the signing of the agreement amending the protocol by South Africa and to finalize the specific indicators for reporting in However the overall approved indicators have been shared with the M&E Section Not Achieved Still awaiting the finalization of the indicators to be reported in 2018 by the SADC Secretariat Report on the overall preparatory work to be submitted in Q3 Report 2018/11/22

Performance Indicator Annual Target 2017/18 Q2 Target as per APP Description of progress made for Q2 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Monitoring and Evaluation Number of Monitoring Reports on Nine Point Plan 4 quarterly Monitoring Reports on progress against Nine Point Plan Implementation Monitoring Report on Nine Point Plan Two DFIs (NEF and IDC) were analysed and a draft report was developed Not Achieved Disaggregated data was not readily available and so the report was only completed in late September and submitted for approval. The draft report will be finalised in Q3 Submission and Draft Report Number of Monitoring Reports on Outcome 14 4 quarterly Monitoring Reports on progress against Outcome 14 Report on Outcome 14 2016/17 Annual Report of DAC was analysed and a draft report was developed Still to develop a project plan to align our work and focus areas as per the decision of the meeting. 2018/11/22

PART C: HUMAN RESOURCE

HUMAN RESOURCE MATTERS: Q2 – 2017/18
Vacancy rate 2.8%; 3 funded vacant posts. Progress with filling of vacancies DDG PSCKM: to be filled in Q3. Chief Financial Officer (CFO): to be filled in Q4. DD Risk Management: to be filled in Q3. Challenges experienced if any None, despite delays in security clearances. Number of resignation 1 Reasons for resignations Resignation. Number of suspensions Nature and duration for suspensions Dereliction of duty and gross negligence; suspended since 05 September 2016. By when these matters will be resolved Hearing in process. 2018/11/22

PART D: FINANCIAL MANAGEMENT

DEPARTMENT`S FINANCIAL PERFORMANCE FOR THE 2ND QUARTER
Programme Adjusted Budget Actual Expenditure 30 September 2017 Variance Actual vs. Projected R`000 % Administration 83 129 40 006 48 3 377 Social, Political, Economic Participation and Empowerment 16 520 4 268 26 4 910 Commission for Gender Equality 78 266 39 135 50 -1 Policy Stakeholder Coordination and Knowledge Management 28 248 13 123 46 -1 751 Total 96 532 47 6 535 2018/11/22

PROGRAMME 1: FINANCIAL PERFORMANCE Q2
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2018/11/22

EXPENDITURE REPORT ECONOMIC CLASSIFICATION
Adjusted Budget Actual Expenditure (30 September 2017) Variance Actual vs. Projected Available Budget R`000 % Compensation of Employees 71 724 36 037 50 -89 35 687 Goods and Services 52 181 19 955 38 4 434 32 226 Transfers and Subsidies 78 442 39 396 -261 39 046 Capital Payments 3 816 1 144 30 2 451 2 672 Total 96 532 47 6 535

DEPARTMENTAL FINANCIAL OVERVIEW
Appropriation vs. Expenditure The appropriation for 2017/18 is R206, 2 million and the actual expenditure as at 30 September 2017 amounts to R78, 1 million which translates to 47% of the Appropriation for the Department Compensation of Employees The adjusted budget is R71, 7 million with actual expenditure of R36, 0 million. The overspending of R89 thousand against the budget is due to contracts within the Department. The contracts are ending in December 2017 and will not be renewed Transfer and Subsidies The adjusted budget is R78, 4 million with actual expenditure of R39, 4 million. Over spending of R261 thousand is due to: Leave gratuities paid in the current financial year after virement approval during the AENE. Virement will be implemented at the end of the year to cover for excess expenditure of leave gratuity paid

DEPARTMENTAL FINANCIAL OVERVIEW
Goods & Services The adjusted budget is R52, 2 million with actual expenditure of R19, 9 million. The under spending of R4, 4 million against projection is due to the following: Invoice for office accommodation amounting to R 911 thousand for the month of September 2017 was received on the 10 October 2017 and is in payment for processing. The Sanitary Dignity Indaba, Gender Responsive Budgeting Symposium and consultations of Gender Based Violence against women & sexual offences with other Departments which are part of National Dialogues, initially planned for Quarter 1 are now rescheduled for the 3rd Quarter 2017/18 Capital Expenditure The adjusted budget on capital assets is R3, 8 million with actual expenditure of R1, 1 million. The Under spending against projection of R2, 5 million is due to: Motor vehicle – Application for purchase of vehicle has been submitted to SCM now that the transversal contact extension has been finalised. Backup Management Software - Delays in the acquisitioning of the implementation and configuration services of Data and information Backup Management software which amounts to R486 thousand

PROGRAMME FINANCIAL OVERVIEW
The Programme has spent R40, 0 million which is 48% of the Programme’s 2017/2018 adjusted appropriation of R83, 1 million. The variance between projected expenditure of R 43, 4 million and actual expenditure is R40, 0 million is R3, 4 million. The under spending is due to: Director post transferred from Programme 1 to Programme 3 that is additional to the establishment for Research Policy Impact. Funds for this post will be moved to Programme 3 by means of virement at year end to cater for the excess expenditure under Programme 3. Invoice for office accommodation amounting to R 911 thousand for September 2017 was received on the 10 October 2017 and is in payment for processing. Motor vehicle – application for purchase of vehicle has been submitted to SCM the delay was due to the transversal contract extension that has now been finalised. Backup Management Software - delays in the acquisitioning of the implementation and configuration services of Data and information Backup Management software which amounts to R486 thousand. Invoice has been received in October 2017 and is in payment for processing

The adjusted net budget, excluding CGE transfer of R78, 3 million, is R16, 5 million for Programme 2. The actual expenditure is R4, 3 million which translates to 26% of the net budget. The variance between projected spending of R9, 2 million and actual expenditure is R 4, 3 million is R4,9 million. The under spending is due to the following: Vacancies for DDG: STEE, CD Governance Transformation, Justice and Security and CD: Social Empowerment and Participation which have been filled and the under spending will be reduced. The Sanitary Dignity Indaba, Gender Responsive Budgeting Symposium and consultations of Gender Based Violence against women & sexual offences with other Departments which are part of National Dialogues, initially planned for Quarter 1 is now rescheduled to take place in the 3rd Quarter

The Programme has spent R13, 1 million which translates to 46% of the Programme’s adjusted appropriation of R28, 2 million. The variance between projected spending of R11, 4 million and actual expenditure and R 13, 1 million is R1, 8 million. The over spending is due to the following : Director post that is additional to the establishment for Research Policy Impact. Funds for this post will be moved from Programme 1 to Programme 3 by means of virement at year end to cater for the excess expenditure. Invoice for Sanitary Dignity Packs that were procured in March 2017 and paid in April 2017. Invoice for the previous financial year for PRASA (transport for 60th Anniversary for Women’s month) that was paid in the current financial year due to continuous rejection of the banking details upon verification

FINANCIAL ACCOUNTING Department Revenue
The Department collected revenue of R 15 thousand as at 30 September The revenue is generated from insurance and garnishee collections on behalf of third parties and the sale of waste paper. Fruitless and Wasteful Expenditure There is no Fruitless and Wasteful expenditure reported for the period ending 30 September 2017. Irregular Expenditure There are fifteen (15) irregular expenditure transactions reported as at 30 September 2017 amounting to R2, 2 million.

FINANCIAL ACCOUNTING Deviations from following normal SCM procedures
There are three (3) reported as at 30 September 2017 amounting R387 thousand from following normal Supply Chain Management procedures. Instruction Note 34 Number of invoices paid after 30 days: A total of 2300 invoices were received as at 30 Sept 2017 of which 596 were paid outside translating to 26%. April 2017 – 226 invoices: 100% compliance May 2017 – 818 invoices: 27% compliance, 593 paid outside of 30 days. June 2017 – 328 invoices: 100% compliance. July 2017 – 262 invoices: 100% compliance. Aug 2017 – 338 invoices: 99% compliance, 3 paid outside of 30 days. Sept 2017 – 328 invoices: 100% compliance.

FINANCIAL ACCOUNTING Instruction Note 34
Number of invoices older that 30 days that have not been paid: One (1) invoice relate to DPW lease payments from , due to non-billing the department for lease payments. Matter has been discussed and payment plan will be drafted to settle the amount over 3 financial years. One (1) invoice relates to for procurement of bottled water during Limpopo Dialogues. Delivery of goods has not been certified by the Department officials

PART E: PROGRESS WITH IMPLEMENTING OUTSTANDING TARGETS FOR Q1 2017/18 FINANCIAL YEAR
2018/11/22 DRAFT - V4

PROGRESS WITH FINALISING OUTSTANDING TARGETS FOR QUARTER 1 2017/18 FINANCIAL YEAR
PROGRAMME 1 PROGRAMME 1 Not Achieved Q1 Targets Progress to date Report on implementation and impact of risk mitigation plans on the high rated risks in the DoW risk profile Achieved in Q2 Rolling three-year strategic internal audit plan for 2017/2019 and the annual internal plan for 2017/2018 approved by the Audit and Risk Committee 2018/11/22 DRAFT - V4

PROGRAMME 1 PROGRAMME 1 Not Achieved Q1 Targets Progress to date 95% of internal audit recommendations made in the previous Quarter implemented The implementation of corrective actions on audit findings is the responsibility of managers. Internal Audit only verifies whether the corrective action has been implemented, it has been difficult to turn around the achievement of the target as it is not in the control of IA. 100% payment of all valid invoices within 30 days The register for the control and management of invoice tracking has been revised and improved; Invoices with queries are followed up to ensure compliance as far as possible; and consequence management has been implemented to managers who were found to have contributed towards the delay in finalisation of the report. This target is achieved in Q3. 2018/11/22 DRAFT - V4

PROGRAMME 1 PROGRAMME 1 Not Achieved Q1 Targets Progress to date Maintain a less than 2% under spending against spending plan 95% of external audit findings implemented Not achieved due to the nature of finance work the target is not corrected in the next quarter. 100% of all disciplinary cases resolved within 90 days of the cases being initiated Not achieved due to delays attributed to numerous interlocutory applications brought during disciplinary hearing processes. Interlocutory applications attended to and case in progress. Progress Report on delivery against the quarterly targets of the Year 1 Business Systems implementation Plan Achieved. 2018/11/22 DRAFT - V4

PROGRESS WITH FINALISING OUTSTANDING TARGETS FOR QUARTER 1 2017/18 FINANCIAL YEARR
PROGRAMME 2 The tables progress of 10 targets not achieved for Programme 2 in the 2016/17 targets PROGRAMME 2 Not Achieved Q1 Targets Progress to date Report on economic empowerment of women in the Nine Point Plan in quarter 4 Achieved The 4 focus areas were approved Submission on Access to Development Finance and Enterprise Development Opportunities for Women in South Africa approved Draft women’s financial inclusion framework developed and approved by Minister Achieved. Draft on women’s financial inclusion discussion paper developed and approved by Minister Consultations report with external stakeholders on draft women’s financial inclusion framework developed Achieved. Consulted UN Women, Consulted Women’s Development Bank, Consulted Black Business Council and Business Women Association South Africa 2018/11/22

PROGRAMME 2 The tables progress of 10 targets not achieved for Programme 2 in the 2016/17 targets PROGRAMME 2 Not Achieved Q1Targets Progress to date Consultations with Ministers on the draft GFP framework held Not achieved the cabinet memorandum awaits the Ministerial discussion. Draft GRB framework developed and approved by the Minister. Achieved Submission on draft GRB framework was developed and approved Analysis report on preliminary findings of National Dialogues on violence against women and children held in previous quarter 2018/11/22

PROGRAMME 3 The tables progress of 10 targets not achieved for Programme 2 in the 2016/17 targets PROGRAMME 3 Not Achieved Q1 Targets Progress to date Report on gender communication and information resources loaded onto repositories on internet, intranet and used in communication Achieved. National dialogues at Provincial level on violence against women and children held Achieved Performance Monitoring report on Nine Point Plan Not achieved. The report on Performance monitoring of the implementation of the 9PP by NEF and IDC completed and submitted for approval in Q3 . Performance Monitoring report on Outcome 14 Not achieved. Draft report on performance monitoring of Outcome 14 developed to be finalised by February 2018 2018/11/22

PART F: MPAT PROGRESS AND IMPLEMENTATION 2014-2017
2018/11/22

KPA 1: STRATEGIC MANAGEMENT COMPARATIVE SCORES
Sub Performance Area Short 2014 2015 2016 2017 1.1.1 Strategic Plans (2015/2020) 4 3 - 1.1.2 Annual Performance Plans (2016/17) 2 1.3.1 Monitoring 1.3.2 Evaluation 2.5 The Standard on Strategic Plans (2015/2020) was not assessed in DPME stated that it will not be assessed due to that Strategic Plans are due for review in They will be receiving the same information from departments as previous years. 2018/11/22 DRAFT - V4

KPA 2: GOVERNANCE AND ACCOUNTABILITY COMPARATIVE SCORES
Sub Performance Area Short 2014 2015 2016 2017 2.1.1Service Delivery Improvement 1 2 2.5 2.2.1 Functionality of Management Structures 4 3 - 2.3.2 Accountability: Audit Committee 2.4.1 Professional ethics 2.4.2 Anti-Corruption and Ethics Management 2.4.3 Financial Disclosures 2.5.1 Internal audit 2.6.1 Risk Management 2.8.1 Corporate Governance ICT Promotion of Access to Information Compliance with PAJA requirements 2018/11/22 DRAFT - V4

KPA 2: GOVERNANCE AND ACCOUNTABILITY
DPME for the 2017 filling period reduced the key performance areas for Governance and Accountability from 11 to 6. The performance areas on Management Structures, Audit Committees, Internal Audit and Promotion of Access to Information Act (PAIA) have been withdrawn as most departments are complying. DPME has requested the National School of Government to offer a course on the compliance with the Promotion of Administrative Justice Act as they have received request from departments on this regard. They decided to withdraw it for 2017. 2018/11/22 DRAFT - V4

KPA 3: HUMAN RESOURCE MANAGEMENT COMPARATIVE SCORES
Sub Performance Area Short 2014 2015 2016 2017 3.1.1 Human Resource Planning 1 2 3.1.2 Organisational Design and Implementation 3 4 3.1.3 Human Resource Development and Planning , Implementation and Reporting 2.5 3.2.2 Application of Recruitment and retention practices 3.2.4 Management of diversity - 3.2.5 Management of Employee Health and wellness Approved EA and HOD Delegations for public administration in terms of PSA and Public Services Regulations 3.3.1 Implementation of Level 1-12 Performance Management Systems 3.3.2 Implémentation of SMS Performance Management System (ex HODs) 3.3.3 Implementation of Performance Management systems for HOD 3.4.2 Management of Disciplinary Cases 2018/11/22 DRAFT - V4

KPA 3: HUMAN RESOURCE MANAGEMENT
DPME took a decision not to asses the standards on Management of Diversity and Employee Health Wellness. 2018/11/22 DRAFT - V4

KPA 4: FINANCIAL MANAGEMENT COMPARATIVE SCORES
Sub Performance Area Short 2014 2015 2016 2017 4.1.1 Demand Management 3 2 4.1.2 Acquisition Management 2.5 4.1.3 Logistics Management 1 - 4.1.4 Disposal / Movable Asset Management 4.2.1 Management of Cash flow and Expenditure vs Budget 4.2.2 Payment of suppliers 4.2.3 Management Unauthorised Irregular, Fruitless and Wasteful Expenditure 4 4.2.4 Pay sheet certification 4.2.5 Approved HOD delegations for PFMA 2018/11/22 DRAFT - V4

KPA 4: FINANCIAL MANAGEMENT
DPME took a decision not to asses the standards on Logistics Management, Cash Flow Management, Pay Sheet Certification, and Delegation as most departments are in compliance. 2018/11/22 DRAFT - V4

CONCLUSION The Committee to note that from 2018 DPME is going to improve MPAT. It will still focus on compliance but also look into issues of service delivery and policy intent. MPAT will further focus on delivery on outcome 12 and the National Development Plan. More focus will be put on institutional performance monitoring. Going forward DPME will link performance on MPAT with the AGSA’s findings. 2018/11/22 DRAFT - V4

Last Page 2018/11/22

2nd QUARTER PERFORMANCE INFORMATION 2017/18

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