1. PROGRAM YEAR 2018 APPLICATION WORKSHOP
March 2, 2018

2. Community Development Staff
Director of Housing & Community Development
Melissa Quijano
Community Development Manager
Sara Rogers
CDBG/ESG Program Coordinator
Angela Garcia
Home Program Coordinator
Monica Martinez
Community Development Accountant
Kayla Coberley
Office Assistant
Stacey Rodriguez
March 2, 2018

3. Workshop Agenda Introduction of Community Development Staff
Basic Overview of HUD Programs
Application Schedule of Deadlines
IMPORTANT Application Requirements
Presentation Requirement
March 2, 2018

4. Community Development Block Grant
CDBG 2018 Grant:
$1,549,042*
CDBG Funds Eligible for Public Services:
$232,356*
CDBG Funds Eligible for Non-Public Services:
$1,006,877*
Contact: Angela Garcia
* Approximate
March 2, 2018

5. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
Every eligible CDBG-funded activity MUST meet ONE of the following national objectives:
Benefit low- to moderate-income persons either individually or area-wide, or activities that benefit special populations;
Aid in the prevention or elimination of slums and blight; or
Meet an urgent need.
Meeting a National Objective [24 CFR ]
March 2, 2018

6. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
Eligible Activities:
Acquisition and disposition of real property; public facilities and improvements; public services; special economic development activities and micro-enterprise assistance.
City of Pasadena Priority Needs
Infrastructure Improvements
Affordable Housing
Homelessness
Public Services
[24 CFR to ]
March 2, 2018

7. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
Ineligible Activities:
Assistance for buildings used for the general conduct of government; local government expenses; political activities; new housing construction; income payments; purchase of equipment and activities not primarily benefiting lower income Pasadena households.
[24 CFR ]
March 2, 2018

8. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
LOW MOD AREA BENEFIT (LMA)
An activity that benefits all residents in a particular area, where at least 51 percent of the residents are low- to moderate-income persons. Area must be primarily residential.
Documentation Needed:
Service area MUST be determined before CDBG assistance can be provided.
City of Pasadena Target Area Map
Document the Census Tract and Block Groups that your agency will serve.
Typical Activities
Infrastructure Projects
Parks
Community Centers
[24 CFR (a)(1)]
MARCH 2, 2018
March 2, 2018

9. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
LIMITED CLIENTELE (LMC)
An activity that serves a limited group, where at least 51 percent of clients served are of low- to moderate- income.
Income Levels Must Be Documented
Presumed Benefit
Abused children
Homeless persons
Battered spouses
Elderly persons
Disabled persons
Illiterate adults
Persons living with HIV/AIDS
Migrant farm workers
CPD Income Eligibility Calculator:
See CDBG handout for information regarding other National Objectives.
[24 CFR (a)(2)]
March 2, 2018

10. Applicable to all Programs
Eligible Income by Family Size, Effective april 18, 2017
Income Level
1 Person
2 Persons
3 Persons
4 Persons
5 Persons
6 Persons
7 Persons
8 Persons
0 – 30 %
$15,050
$17,200
$20,420
$24,600
$28,780
$32,960
$37,140
$41,320
50%
$25,050
$28,600
$32,200
$35,750
$38,650
$41,500
$44,350
$47,200
80%
$40,050
$45,800
$51,500
$57,200
$61,800
$66,400
$70,950
$75,550
0% - 30% = Extremely Low Income Level (0% - 30% of Houston-Baytown-Sugar Land Median Family Income)
31% - 50% = Low Income Level (31% - 50% of Houston-Baytown-Sugar Land Median Family Income)
51% - 80% = Moderate Income Level (51% - 80% of Houston-Baytown-Sugar Land Median Family Income)
March 2, 2018

11. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
General Record Keeping
Every Subrecipient is required to establish and maintain at least three major categories of records:
1. Administrative records - apply to the overall administration of the CDBG funded program
General program files – application, agreement, program policies and guidelines, correspondence, reports, etc.
Personnel files, property management files.
2. Financial records - including chart of accounts, manual on accounting procedures, journals and ledgers, source documentation, procurement files, bank account records, financial reports, audit files.
3. Project/case files – detailed documentation of the activities undertaken.
Record Retention: City of Pasadena requires records to be retained for 5 years, plus the current program year, or until the completion of the activity, whichever is longer.
(2 CFR as modified by (a)(16)).
March 2, 2018

12. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
Things to consider when applying:
Does my agency have the capacity to adhere to all requirements and regulations?
Agency must have a comprehensive Policy and Procedures Manual for Program to be administered with CDBG funds.
How will I determine client eligibility?
All agencies must use the HUD Exchange CPD Income Eligibility Calculator when tabulating client income for their program.
Proposals including salaries will require a daily time log of 15 minute – hour increments submitted in conjunction with Time & Attendance Sheet Form and paystubs.
-See Playing by the Rules Handbook
March 2, 2018

13. Emergency Solutions Grants
ESG 2018 Grant:
$142,035*
Maximum Amount Allowed for Shelter/Street Outreach:
$85,221*
Contact: Angela Garcia
24 CFR 576
* Approximate
March 2, 2018

14. EMERGENCY SOLUTIONS GRANTS (ESG)
The goal of the Emergency Solutions Grant (ESG) program is to assist individuals and families experiencing homelessness or at-risk of homelessness in obtaining and maintaining appropriate permanent housing.
March 2, 2018

15. EMERGENCY SOLUTIONS GRANTS (ESG)
ELIGIBLE CLIENTS:
The ESG funds are intended to assist homeless
individuals who meet HUD’s definition of
Homeless, or those at-risk of homelessness, with an
Area Median Income below 30%.
24 CFR 576.2
March 2, 2018

16. EMERGENCY SOLUTIONS GRANTS (ESG)
ESG funds may be used for eligible activities intentionally and specifically focused on housing. Eligible activities must fall within the parameters of five (5) program components.
Street Outreach
Emergency Shelter
Homelessness Prevention
Rapid Re-Housing Assistance
Homeless Management Information Systems (HMIS)
24 CFR (a)
March 2, 2018

17. EMERGENCY SOLUTIONS GRANTS (ESG)
Street Outreach
To provide essential services to meet the immediate needs of unsheltered homeless persons by connecting them with emergency shelter, housing and/or critical health services.
24 CFR
March 2, 2018

18. EMERGENCY SOLUTIONS GRANTS (ESG)
Emergency Shelter
To fund operations and provide essential services for homeless clients residing in emergency shelters.
24 CFR
March 2, 2018

19. EMERGENCY SOLUTIONS GRANTS (ESG)
Homelessness Prevention
To assist individuals or families through stabilization services such as short- or medium-term rental assistance and/or utility assistance, in order to regain stability in their current permanent housing or move into other permanent housing, to prevent them from becoming homeless.
24 CFR
March 2, 2018

20. EMERGENCY SOLUTIONS GRANTs (ESG)
Rapid Re-Housing Assistance
To move homeless individuals or families quickly to permanent housing through relocation and stabilization services, provide short- or medium-term rental assistance and Utility Assistance.
24 CFR
March 2, 2018

21. EMERGENCY SOLUTIONS GRANTs (ESG)
Homeless Management Information System (HMIS)
To fund subrecipients’ required participation in the HMIS collection and analysis of data on individuals and families who are homeless and at-risk of homelessness.
24 CFR
March 2, 2018

22. Applicable to all Programs
Eligible Income by Family Size, Effective APRIL 18, 2017
Income Level
1 Person
2 Persons
3 Persons
4 Persons
5 Persons
6 Persons
7 Persons
8 Persons
0 – 30 %
$15,050
$17,200
$20,420
$24,600
$28,780
$32,960
$37,140
$41,320
50%
$25,050
$28,600
$32,200
$35,750
$38,650
$41,500
$44,350
$47,200
80%
$40,050
$45,800
$51,500
$57,200
$61,800
$66,400
$70,950
$75,550
0% - 30% = Extremely Low Income Level (0% - 30% of Houston-Baytown-Sugar Land Median Family Income)
31% - 50% = Low Income Level (31% - 50% of Houston-Baytown-Sugar Land Median Family Income)
51% - 80% = Moderate Income Level (51% - 80% of Houston-Baytown-Sugar Land Median Family Income)
March 2, 2018

23. Helpful Emergency Solutions Grants (ESG) Regulations
24 CFR Emergency shelter component
24 CFR Definitions
24 CFR Match requirement
24 CFR Evaluation of program participant eligibility and needs
24 CFR Terminating assistance
24 CFR Other federal
24 CFR Shelter and housing standards
24 CFR Record keeping and reporting requirements
March 2, 2018

24. Home Investment Partnerships (HOME) Program
HOME 2018 Grant:
$399,771*
CHDO:
$59,965*
* Approximate
March 2, 2018

25. The Intent of the HOME Program
To provide decent affordable housing to low-income households throughout the City of Pasadena with:
Housing Rehabilitation
Homebuyer Assistance
New Construction of Housing
Rental Housing
March 2, 2018

26. Demolition/Reconstruction and/or Rehabilitation; Relocation; or
Eligible uses:
Site acquisition;
Site Improvements;
Demolition/Reconstruction and/or Rehabilitation;
Relocation; or
Other necessary and reasonable activities related to the development of affordable housing.
**All beneficiaries MUST have annual household incomes at or below 80% of the area median income, as defined by HUD.
March 2, 2018

27. Eligible Income by Family Size Effective June 15, 2017 Notification from PDR 04/11/2017 Based on Percentage of Houston-The Woodlands-Sugar Land Median Family Income
0% - 30% = Extremely Low Income Level (0% - 30% of Houston-The Woodlands-Sugar Land Median Family Income)
31% - 50% = Low Income Level (31% - 50% of Houston-The Woodlands-Sugar Land Median Family Income)
51% - 80% = Moderate Income Level (51% - 80% of Houston-The Woodlands-Sugar Land Median Family Income)
March 2, 2018
March 2, 2018

28. Community Housing Development Organizations (CHDO)
…is a private, nonprofit, community-based service organization with qualified staff that has the capacity to develop affordable housing as the owner, developer, or sponsor for the Pasadena area.
March 2, 2018

29. Eligible Uses of HOME Funds by CHDO’s
Acquisition and/or rehabilitation of rental housing;
New construction of rental housing;
Acquisition and/or rehabilitation of homebuyer properties;
New construction of homebuyer properties; or
Direct financial assistance to purchasers of HOME-assisted housing sponsored or developed by a CHDO with HOME funds.
March 2, 2018

30. CHDO Qualifications Legal structure and tax status;
To qualify as a CHDO, a nonprofit must meet the
following requirements:
Legal structure and tax status;
Financial management capacity and accountability to low-income community;
Staff capacity to carry out HOME funded activities;
Experience serving the community for at least one year;
Board representation by community members (minimum 1/3 Low-Income); and
Lack of for-profit or public control.
March 2, 2018

31. APPLICATION SCHEDULE: The following schedule has been developed for review of project applications and decisions on project funding:
Sunday, February 11, 2018 & Wednesday, February 14, 2018
City of Pasadena Community Development Department published Notice of Funding Availability.
Friday, March 2, :00 A.M. and 3:00 P.M.
Application Workshop: City of Pasadena, City Hall Council Chambers 1149 Ellsworth Dr., Pasadena, TX
Friday, March 2, 2018
Applications made available online.
Thursday, March 22, 2018 Application Deadline
Applications must be received by the City Secretary’s office no later than 4:00 p.m.
Monday, April 16, 2018
Presentations by applicant agencies.
Tuesday, April 17, (Tentative)
Board meeting for funding recommendations.
Thursday, August 16, 2018
Deadline for City of Pasadena Community Development Department Action Plan submission to HUD.
March 2, 2018

32. IMPORTANT Application Requirements
Application Workshop attendance required.
Late applications will NOT be accepted:
Due: Thursday, March 22, 2018 by 4:00 p.m.
Applications must be typed!
Must submit eight originals and must be in blue ink.
Applications will be made available on City of Pasadena website:
March 2, 2018

33. Present your Program (Mandatory)
Community Development Advisory Board Meeting
- Monday, April 17, 2018 (Tentative)
Sign up for an appointment
Five minutes to present & five minutes for questions.
No opportunity to reschedule!
Topics to consider for presentation:
- What is your program or project?
- Who and how many persons will benefit from this?
- Why do you consider this a Community need?
Please note: If the presentation day is rescheduled by the Community Development Department, presentations will not be mandatory.
February 22, 2017
March 2, 2018

34. Contact Community Development
Questions ?
Contact Community Development
(713) 475 – 7294
1149 Ellsworth Dr., 5th Floor
Pasadena, Texas 77506
March 2, 2018