1. Emergency Response Planning for Remote Sites and Farms

2. INTRODUCTION INSTRUCTOR/FACILITATOR RPM, Trucking Industry Safety
ATTENDEES
Organization
State your goal / objective

3. Fire and Evacuation Procedures
Medical Assistance when required

4. Rules of Engagement Respectful Learning Participation is encouraged
Respecting other learners
Cell phones on vibrate
Answer calls outside the classroom

5. EMERGENCY RISK / VULNERABILITY ASSESSMENT
Emergencies by definition are sudden events
However, their occurrence can be predicted with some degree of certainty
The first step is to find which hazards pose a threat to any specific enterprise

6. EMERGENCY RISK / VULNERABILITY ASSESSMENT
Information Sources to identify hazards:
records of past incidents
occupational experience
fire departments
insurance companies

7. EMERGENCY RISK / VULNERABILITY ASSESSMENT
The risk/vulnerability assessment will show:
How likely a situation is to occur
What means are available to stop or prevent the situation
What plans are necessary for a given situation
Appropriate procedures will be established

8. EMERGENCY RISK / VULNERABILITY ASSESSMENT
Planning Stage:
Consult and ensure participation from workers, committee member representatives, safety representatives, management, and supervisors is necessary
They can provide valuable input and a means of active worker engagement

9. EMERGENCY RISK / VULNERABILITY ASSESSMENT
Review/practice assessment tool
“Emergency Risk / Vulnerability Assessment Tool”,

10. FACTS: EMERGENCY PLANNING Emergencies will occur;
Preplanning is necessary and is good business;
Failure to plan is planning to fail

11. WHY PLAN? EMERGENCY PLANNING
Mitigate anticipated losses during an emergency
Planning will prevent chaos and prevent poor judgment

12. WHAT ARE THE OBJECTIVES?
EMERGENCY PLANNING
WHAT ARE THE OBJECTIVES?
BE prepared to:
Prevent fatalities and injuries
Reduce damage to buildings, stock, and equipment
Protect the environment and the community
Accelerate the resumption of normal operations

13. EMERGENCY PLANNING What is the Emergency Roles and responsibilities
What are the required actions/procedures during the emergency
What are the consequences
What resources are required
Emergency Contact Numbers
Floor plans
Large scale maps showing evacuation routes and service conduits (such as gas and water lines)

14. EMERGENCY PLANNING Declaring an emergency 2. Sounding the alert
Evacuating danger zone
Calling for external aid
Attending to casualties
Initiating rescue operations
Mitigating the hazard to prevent further
injuries/losses

15. EMERGENCY PLANNING
List contact numbers and the location of resources dependent on the emergency plan requirements:
Trained personnel
Auxiliary communication equipment
Medical supplies

16. Appropriate Training EMERGENCY PLANNING
Roles and Responsibilities specific to:
Supervisors
Emergency Personnel / Responders
Workers
Contractors

17. EMERGENCY PLANNING
Practice: Emergency Drills

18. EMERGENCY PLANNING
In all types of emergencies the following must be completed:
Ensure the safety of all staff (and/or the general public) first, then deal with the emergency situation
Carry out treatment of the injured
Identify evacuation routes, alternate means of escape, make these known to all staff; keep the routes unobstructed

19. EMERGENCY PLANNING
Specify safe locations for staff to gather for head counts to ensure that everyone has left the danger zone
Assign individuals to assist employees with disabilities
Provide alternate sources of medical aid when normal facilities may be in the danger zone

20. REMOTE EMERGENCIES
The types of emergencies are wide and varied; some of the common ones a farm may experience include:
Weather related – floods, hail storms, hurricanes, winter storms, severe extremes in temperature
Sickness, injuries or fatalities at the farm, off the farm factors such as pandemics
Structure, loss of services and equipment related fires, power outages, chemical/ fuel spills, and major disruptions in the availability of critical supplies or services

21. ELEMENTS OF EMERGENCY PLANNING
Prevention – An effective, functioning occupational health and safety program provides for the identification and risk assessment of hazards, implementation of controls to reduce or eliminate hazards, employee training, regular inspections and proper housekeeping. These procedures can help reduce the potential and effects of emergencies and disasters
Preparedness – Identifying resources and capabilities, equipment and resources and sources of aid before the emergency saves valuable time and resources. Training and drills identify problem areas and allow corrective action before the emergency   

22. ELEMENTS OF EMERGENCY PLANNING
Response – Detailed response procedures assist in the safety of family, personnel and animals. Clear procedures will assist in the continuation of farming in less time by reducing duplication and reduce confusion
Recovery – Some emergencies can bring a complete stop to farming. In some instances you can control the time it takes to resume operations. Planning alternatives for recovery will make this easier, assist in dealing with employee injuries and health, assist in easing fears and stress and identify efficient solutions to returning to farming as quickly as possible

23. ROLES AND RESPONSIBILITIES
Your emergency plan should include:
A process to identify all possible emergencies, risks, consequences, required actions, written procedures, and the resources available
A detailed lists of personnel including their home telephone numbers, their duties and responsibilities
A written procedure to respond to identified emergencies that includes sounding alarms, evacuation, rescue and external resources;
Employee training, identification of special needs; arrangements with other farmers, government agencies and other organizations;

24. ROLES AND RESPONSIBILITIES
Evacuation plans posted in highly visible areas; signage detailing emergency numbers, civic address and any other information which would be helpful to anyone requesting and directing emergency assistance to the farm and describing the location of the emergency
A process to identify any controlled products on the site and a maximum quantity of each
Regularly scheduled drills to practice the procedure, training for all affected employees;
Floor plans, barn locations, solo and grain bin locations, equipment lists and
Other maps showing evacuation routes and service conduits, well locations and other farm characteristics which could be hazardous or beneficial in the event of an emergency

25. DEVELOPING YOU EMERGENCY PLAN
If you have a number of employees you can establish a planning team. Smaller farms must consider their own capabilities.
Assess the risk of an emergency situation and you capability to address the situation and recover. Ask “What If?” “What actions need to follow an emergency?” “What would need to be done to continue farming?” Who does the particular jobs and tasks needed to continue your farm operation? ” “When and how are the procedures to be implemented to continue and recover your farm?”
Develop a detailed plan
Implement your plan
Evaluate the effectiveness of the plan with drills and other means on a regular basis particularly when situations and conditions change
Improve on your plan

26. FIRST AID LEGAL REQUIREMENTS
At every remote workplace at which two or more employees are working at any time, the employer shall ensure that there is a first aid attendant:
If the area is:
(i) less than twenty minutes, a basic first aid certificate, or
(ii) twenty minutes or more but not more than two hours, a standard first aid certificate
This is Federal

27. DEVELOPING A FIRST AID PLAN
Ambulance services should be contacted in advance to find out the processes involved in responding to a call and the expected response time

28. WRITTEN PLAN What your written plan should look like:
Who to call-A list of the means of transportation that is to be used to transport ill or injured workers. This will specify if an ambulance service is used, or if on site transportation is available
How to call-a clear statement of how the means of transportation will be summoned. List the telephone numbers
Who makes the call- a clear statement of who may call the emergency means of transportation
What to say- a listing of the information that the caller much give to the ambulance service so that they can respond quickly. Location coordinates would be something to know when trying to reach a work site in a remote area

29. WRITTEN PLAN
What to expect-a description of what will happen in the event that a primary means of transportation cannot arrive at the site within 30 minutes. If this occurs other transportation must be available that meets the requirements
Communication of the plan- evidence that the plan has been communicated to workers, including all designated first aiders
Date of plan completion- the plan should be dated to show when is was created and how current it is

30. EMERGENCY CALLS
Ensure all workers on site know how to make an emergency call, the supervisor may be the one needing assistance
No one piece of communication equipment will work 100% of the time or in all areas. It’s important to have a backup plan or other options available for communication (e.g. satellite phones, radios, cell phones) If your plan involves relaying information though different parties be sure to practise getting a message through

31. EMERGENCY CALLS
Preform cell and satellite phone test at every site to know the kind of coverage you have
Remember to check and change the batteries and carry spare batteries
Know your neighbours, people need to look out for one another. Take the initiative to find out what their emergency procedures are and how they might work together

32. QUESTION AND ANSWER PERIOD
Start Quiz

33. POLICIES AND PROCEDURES
Emergency Procedure
Medical Emergency Procedure
Fire Evacuation Procedure
Emergency Plan Policy
Emergency Gap Analysis

35. COURSE / INSTRUCTOR EVALUATION