1. 11th Annual Financial Services Workshop
Supplier Management / Accounts Payable Breakout Session

2. Supplier Management Statistics
Monthly Averages
210 Banner ID created
225 Banner ID updates
Missing tax document
Remit Address
Name Changes
Banking Information (ACH)

3. Accounts Payable Statistics
CY 2017
99,972 invoices processed
54,279 payments issued (Checks & ACH)
Confirming Orders
Average PO CONFIRMING ORDER Create Date vs Supplier Invoice Date is 23.1 days
Average PO CONFIRMING ORDER amount is $4,451.30

4. Supplier Management ID Search
inance/Vendor%20Setup/ID%20Search
Use % before and after name (last, first, or business)

5. Supplier Management Requests
New Supplier Form
Supplier that will provide goods/service
Supplier Management will contact Supplier to verify
Once verified, Supplier will receive an invitation
Quick instruction on what I verify for suppliers

6. Supplier Management Requests
Generic Form
Port Purchasing Home Page: Icon locate under “ECU Catalog
Use the generic request form for candidates, research participants, residents and fellows.
Supplier Management will forms to the individual listed on the request.
Banner ID created once forms are returned from the individual and vetted by supplier Management
Quick instruction on what I verify for suppliers

7. Tips to Insure Timely Payment
Verify Supplier Banner ID number is correct
Supplier name on invoice MUST match name in Banner
If Supplier TIN is provided on the invoice, use TIN ID search option to verify Supplier Banner ID #
*different name/tax id on invoice verses banner*

8. Reasons for Delayed Payment
Supplier invoice does not match PO
Required supporting documentation not provided, such as itinerary/agenda, list of attendees, etc.
Confirming order- “do not duplicate” was selected instead of “do not send”
Timely responses to Accounts Payable and Material Management comments in PORT

9. Reasons for Delayed Payment
Purchase Order not received
Proper signatures/approvals missing
Supplier invoice not received in Accounts Payable

10. Payment Methods 1st: ProCard for payments of $5000 or less 2nd: PORT
Preferred Method of payment if applicable
2nd: PORT
Receiving must be completed for invoice to pay
3rd: Direct Pay form or CSPR
Addresses
Approvals
Back up documentation
Food for thought: Does the supplier take ProCard payments? Is this payment method listed on Invoice? Creating Requisitions and PO’s verses reconciliation of ProCards.

11. Withholding Taxes
4% withholding applies to service in connection with a performance, an entertainment or athletic event, a speech, or the creation of a film, radio, or television program
4% state withholding may apply to non-residents of North Carolina
Payments to non-resident aliens are subject to tax review by the ECU International Tax office

12. Questions & Feedback
Do you have any questions related to what has been presented today?
What ideas do you have to improve the current processes?
What can we do better?

13. Contact Information
Supplier Management
(252)
Accounts Payable
(252)
ProCard Inquiries:
Materials Management (252)