1. INSPIRE registry Roles & procedures
M. Lutz, D. Francioli,
L. Hernandez Quiros, E. Epure
MIG-T meeting, Ispra
25 October 2016

2. Roles in the INSPIRE registry?
“Discussion paper on roles and procedures for the management of the INSPIRE registry”

3. The roles ISO 19135-1 Register owner Register manager
Submitting organisations
Control body
Registry manager
Register user

4. Proposed assignment of roles
Proposal
Motivation
Register owner
European Union
The central INSPIRE registry contains item from the legal acts (which are EU legal acts) and corresponding technical guidelines.
Register manager
European Commission, Joint Research Centre
The INSPIRE registry is hosted by the European Commission and the content of the registers contained in the registry are maintained by the Joint Research Centre.

5. Proposed assignment of roles
Proposal
Motivation
Submitting organizations
One per country, plus the JRC, EEA and DG ENV
One organisation, existing representative (e.g. the NCP, MIG-T or MIG-P representative) or a dedicated registry contact point should be responsible for the submission of change requests. This will ensure that the proposed changes from national stakeholders are internally coordinated and agreed before they are officially submitted. The JRC and EEA can play a similar role for consolidating requests from thematic communities (including the Thematic Clusters platform) and other non- national stakeholders (e.g. European umbrella organisations and other DGs). DG ENV can consolidate and submit change proposals from other thematic units in DG ENV.

6. Proposed assignment of roles
Proposal
Motivation
Control body
Nominated register experts
The control body should be a small (and thus, effective) permanent MIG sub-group nominated by the MIG to take decisions of the change proposals on its behalf. The control body should include MS & EEA register experts as well as experts from the DG ENV (to ensure consistency with the legal framework), and JRC (to ensure the link to the register manager).
Registry manager
European Commission, Joint Research Centre
The INSPIRE registry is hosted by the European Commission and the service and underlying software is maintained by the Joint Research Centre.
Register user
anyone
The content of the registry is public.

7. The proposal types Change proposals related to registers
Adding a new register
Editing an existing register
Change proposals related to register items
Addition
Clarification
Supersession
Invalidation
Retirement

8. Tools for the management process
Assign roles/manage roles/groups
Register submission proposals
Manage the proposal workflow (status changes, comments)

9. Discussion questions Proposed assignment for the INSPIRE registry
Should the TC facilitators or the MIG sub-group (ex MIWP-14) be a submitting organization as well?
If someone leaves an organization, which is the procedure for him/her to handover to someone else?
Should the nominated organisations / people also be responsible for the INSPIRE register federation / RoR?
Is there a need for terms of reference for all roles (or only the control body – see Annex B)?

10. Discussion questions Change proposals
Should the items in the “proposed” status (not yet accepted) be visible in the public interface?
Should the last date of change and motivation of change be added to the INSPIRE register items?
Process of submitting
Which tools should be used for submitting proposals?
Within which time period shall the approval process be completed?
How often shall the control body meet?

11. Thank you!
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