1. AIS (Administrative Information Services)
11/19/2018
AIS (Administrative Information Services)
Introduction (who is who)
Presentation of AIS
What (Services, and Structure)
General presentations of various areas

2. Doreen Klem, David Jouve
Organigram
11/19/2018
Doreen Klem, David Jouve

3. Doreen Klem, David Jouve
Applications
11/19/2018
Doreen Klem, David Jouve

4. Doreen Klem, David Jouve
Business MAP
11/19/2018
Doreen Klem, David Jouve

5. Doreen Klem, David Jouve
AIS Applications HR
Oracle HR
115 registered/concurrent users,
50'000 database operations on an average of 5'500 personal files per month
Used by HR/FI divisions, registration office, users’ office, Uniqa, Staff Association, …
150’000 persons registered in database (personnel, family members, externals, …)
E-recruitment
Payroll
SigaGip (Soon HR-Access) 3’800 salaries per month
11/19/2018
Doreen Klem, David Jouve

6. Doreen Klem, David Jouve
Electronic Document Handling (e-business including catalogue & AVCL)
40+ business procedures, 9960 registered users users/day
CERN Expenditure Tracking
Budgeting, Contract follow-up, pluri-annual project reporting,
Financial consequences of technical changes users
Human Resources Toolkit, Persons Institutes Experiments & Personnel Administration for Divisions
Distributed Human Resource Management & Planning, users
Project Progress Tracking & Earned Value Management :
LHC, CNGS, ATLAS & CMS :
11/19/2018
Doreen Klem, David Jouve

7. Doreen Klem, David Jouve
Logistics
BAAN (16670 db tables!)
Stores management, Replenishment, Sales
70 registered users
24261 order lines in 2003
Qualiac Import/Export
management inbound, outbound and internal ‘movements’
15’000 international arrivals and expeditions per year (prerequisite for INB)
Internal Distribution: 180’000 movements per year (prerequisite for INB)
80 different official shipping/customs documents supported
Covers Transport, Packaging, Insurance, ‘Intermediaries’..
11/19/2018
Doreen Klem, David Jouve

8. Doreen Klem, David Jouve
Finance/Purchasing
Qualiac
Qualiac finance
General ledger
Accounts Payable:
Accounts Receivable (Team invoicing)
Qualiac purchasing
Contracts (from CFU)
Purchase order management
Goods reception
380 registered users
720’000 accounting entries, 35’000 purchase orders, 47’000 invoices, 14’000 team invoices per year; main source of data for CET
Contract Follow Up (CFU)
Full lifecycle of purchasing procedures; contracts, and other agreements (
11/19/2018
Doreen Klem, David Jouve

9. Intermezzo (TLA’s or Three Letter Acronyms)
EDH: Electronic Document Handling = our workflow system
CET: Cern Expense Tracking = financial reporting
HRT: Human Resources Toolkit = reporting on people
ERT: E-Recruitment
CFU: Contract Follow Up = Contract preparation and tracking
PPT: Project Progress tracking = Project management
EVM: Earned Value Management = a management technique
.. And many more ..
11/19/2018
Doreen Klem, David Jouve

10. Doreen Klem, David Jouve
Organization
CET, HRT
ORACLE*HR, E-Recruitment, Training, (CTA), Payroll
Decision Support
E-Business
People
Money
Projects & Contracts
Finance, Purchasing, Import/Export, Internal distribution, Fixed Assets, BAAN, and treasury management
EDH, Personnel management tools for experiment secretariats, users office, and divisional secretariats
Project Progress Tracking, EVM, Contract Follow Up
Foundation
Shared data, shared functions like AisEvent, AisMedia, and AisLogin? Diva, PLUS apps gesloc, gescle, visits, roles, supplier management, CERN structure. etc..
11/19/2018
Doreen Klem, David Jouve

11. Doreen Klem, David Jouve
Document
..\..\HelpDesk\IT_AIS_Helpdesk.doc
Site AIS :
11/19/2018
Doreen Klem, David Jouve