1. Payment Processing 1
L652 PA Process as of 12 Apr 2012

2. Terminal Learning Objective
Identify the Payment Process in GFEBS
In a classroom environment, given access to financial management documents and DFAS-IN Regulation 37-1, and DFAS-IN Manual FY.
With at least 80% accuracy, learners must demonstrate proficiency with:
Enter the Payment Process in GFEBS
Action:
Conditions:
Standards: 2

3. Introduction
The Payment Processing lesson will cover payment proposals and payment runs as they pertain to the Spending Chain and Reimbursable processes. 3

4. Payment Program Process Flow
Payment Program Process Flow (Cont.)
Payment Program Process Flow
Legend
GFEBS Operation
Good Receipt
Payment Interface Processing Monitor
Monitors the interface from iRAPT [formerly Wide Area Workflow (WAWF)]
Invoice
Invoice Interface Processing Monitor
Monitors the interface for invoices from iRAPT (formerly WAWF)
Create Payment Proposal
Payment Processor
F110
Enters payment parameters
Schedules Payment Proposal
Create Payment Run
Payment Certifier
Review and Certify Payments
Schedule Payment Run
ADS
Non-GFEBS Operation 4

5. Payment Proposal Run transaction F110 to select parameters
Create separate payment files for EFT and check payments
Payment Processor proposal certification options:
Delete Proposal
Display Proposal
Display Proposal Log 5

6. Payment Program Process Flow (Cont.)
Legend
GFEBS Operation
Good Receipt
Payment Interface Processing Monitor
Monitors the interface from iRAPT [formerly Wide Area Workflow (WAWF)]
Invoice
Invoice Interface Processing Monitor
Monitors the interface for invoices from iRAPT (formerly WAWF)
Create Payment Proposal
Payment Processor
F110
Enters payment parameters
Schedules Payment Proposal
Create Payment Run
Payment Certifier
Review and Certify Payments
Schedule Payment Run
ADS
Non-GFEBS Operation 6

7. Payment Certification
Payment Certifier Validation Process:
Verify Proposal
Separate Payment Run IDs are created for EFTs and checks
Accept
Process unblocked Invoices
Reject
Block invoices for payment 7

8. LSA #1 Check on Learning
1. What transaction code does the Payment Certifier use to perform the Payment Certification? 2. True or False – The Payment Processor creates separate Payment Run IDs for EFTs and checks? 8

9. LSA #1 Summary 9

10. Payment Run Payment Certifier Payment Run Process: Certify Payment
Complete Payment Run
Record Disbursements in Transit (DIT)
Manually upload Ready-to-Pay file into DS
Liquidate DIT upon receipt of payment confirmation from ADS or DDS on the Post-Pay file
View Final Log 10

11. Payment Run (Cont.) Un-cashed Checks/EFT Rejections:
Monitor payments between GFEBS, ADS, ITS, and DCAS
EFT rejection notifications received
Payment Certifier notifies Invoice Processor
Invoice Processor clears the unmatched collections 11

12. LSA #2 Check on Learning
1. After all payments are certified, which role is responsible for completing the Payment Run?
2. True or False – Invoices not blocked are further processed during the Payment Proposal?
3. Which role can view the final log that pertains to the completed Payment Run? 12

13. LSA #2 Summary 13

14. Payment Report Payment Report Roles: Payment Processor
Payment Certifier
Payment Interface Processing Monitor
Invoice Interface Processing Monitor
Payment Report:
Vendor Line Item Display (FBL1N):
Displays the account of a particular vendor(s) 14

15. Payment Report (Cont.) Export Report to Local File
The Payment Processor, Payment Certifier and/or the Payment Interface Processing Monitor can export a report to a local file (spreadsheet or in HTML format)
Once the report is displayed, go to Menu -> List -> Export -> Local File, select the appropriate format and save the file. 15

16. LSA #3 Check on Learning
1. Which role(s) have access to view the payment report within GFEBS? 2. Which transaction code is used to display the Vendor Line Item report? 3. What is the path to export a report? 16

17. LSA #3 Summary 17

18. Payment Proposal 18

19. F110 - Automatic Payment Transactions: Status
Simulation
The instructor demonstrates this activity while you follow along
Hands on Exercise
The instructor will lead you step by step through the activity using the training materials provided 19

20. LSA #4 Check on Learning
1. What does the Payment Proposal display? 2. True or False – For a payment run by check, the Payment Processor selects the CEFT button after clicking the green check to schedule the proposal. 20

21. LSA #4 Summary 21

22. Payment Run 22

23. F110 - Automatic Payment Transactions: Status
Simulation
The instructor demonstrates this activity while you follow along
Hands on Exercise
The instructor will lead you step by step through the activity using the training materials provided 23

24. LSA #5 Check on Learning
1. True or False – The Payment Certifier has the option to “Block” individual invoices from payments? 2. The Outgoing Payment: a. will always be zero. b. will always equal the Incoming Payment. c. is the total payment amount on the payment run. 24

25. LSA #5 Summary 25

26. Questions 26

27. TLO Summary Identify the Payment Process in GFEBS
In a classroom environment, given access to financial management documents and DFAS-IN Regulation 37-1, and DFAS-IN Manual FY.
With at least 80% accuracy, learners must demonstrate proficiency with:
Enter the Payment Process in GFEBS
Action:
Conditions:
Standards: 27