1. Project Proposal Checklist for IC MeetingNo
Items to Check
Check 1
Select suitable project theme 2
Project custodian been obtained (with LOI & URS) 3
IPR for project – identified and categorised
Submission of patent need to be properly planned
Note : Timeline for IPR filing and registration (for Patent submission must be made at least 5 months before project close) 4
Project type and deliverables were clearly defined at earlier stage (Refer to the KPI Guidelines - on type of project )
(new item been included; based on new KPI guidelines) 5
End Product clearly defined 6
Problem Statement clearly defined 7
Project phases is clearly illustrated 8
Clear objective stated 9
Business case clearly indicated 10
Research Element – highlighted and compared with prior or on going research 11
Benchmark with available solution - on cost, and features (Operational / Financial / Technological benefit been highlighted) 12
Benchmark on technology / risk/ challengers with early adopter No
Items to Check
Check 13
Collaborators details highlighted 14
Support TMR&D strategic direction with relevant supporting info. 15
Requirement in terms of manpower, equipment and tools are clearly shown and tally to BP Details 16
Manpower loading shown and tally to BP 17
Project Cost summary tally with BP sheet 18
BP sheet submitted and verified 19
Budget breakdown tally with overall budget 20
Latest BP sheet used 21
Project risk & challenges indicated 22
Proposal has been reviewed and approved for PMC/PSC submission (by RMC)

2. IC XX/XXXX
Project Code
PROJECT TITLE
Presenter:
Research Theme:

3. 01
PROBLEM STATEMENT

4. 02
PROPOSED SOLUTION

5. 03
BUSINESS CASE

6. 04
RESEARCH ELEMENT

7. 05
TIMELINE

8. To edit “Manpower Loading” chart: For TM R&D proposals: 06
MANPOWER REQUIREMENT A
MANPOWER LOADING
To edit “Manpower Loading” chart:
For TM R&D proposals:
Copy “Manpower Loading” chart from your project proposal BP Template
For Non-TM R&D proposals:
Please use your own manpower loading format B
COMPETENCY BREAKDOWN
To edit “Competency Breakdown” chart:
Right click and click “Edit Data”
Go to “Overall Input” tab
Edit the figures
Close the MS Excel

9. To edit the “Project Cost” chart: Right click and click “Edit Data” 07
BUDGET REQUIREMENT A
PROJECT COST B
OVERALL PROJECT DELIVERABLES
To edit the “Project Cost” chart:
Right click and click “Edit Data”
Go to “Overall Input” tab
Edit the figures
Close the MS Excel
POC of xxx
1 publication in IEEE proceedings and/or journal & 1 copyright/patent.

10. 08 RISK ASSESSMENT RISK DESCRIPTION Description 1 Description 2
RISK ASSESSMENT AND RATING
RISK DESCRIPTION
Description 1
Description 2
RISK MITIGATION PLAN
Mitigation 1
Mitigation 2
Risk #2
Risk #1
Almost
Certain
Likely
Possible
Unlikely
Rare
Insignificant
Minor
Moderate
Major
Catastrophic
(do not change axes, and color)

11. 1 Project Objective 2 Project Type 3 Impact of the Project 09
EXECUTIVE SUMMARY 1
Project Objective … 2
Project Type
Type-1: Study
Type-2: Proof of Function
Type-3: Proof of Concept 3
Impact of the Project

12. Proposed Deliverables09
EXECUTIVE SUMMARY (cont’d) 4
Proposed Duration
Start Date
dd month yyyy
End Date
Duration
xx months 5
Proposed Deliverables
End Product
IPR
X Journal Papers
X Patents 6
Proposed Budget
Project Cost
RMxx,xxx,xxx
Project Value 7
Proposed Custodian
…..division…..

13. Project Title RM X,XXX,XXX xx months10
RECOMMENDATION
The Innovation Council is recommended to approve:
Project Title
with Total Project Value of
RM X,XXX,XXX
and duration of
xx months

14. THANK YOU

15. APPENDIX

16. Checklist No Items to Check Check No Items to Check Check 1
Select suitable project theme 2
Project custodian been obtained (with LOI & URS) 3
IPR for project – identified and categorised
Submission of patent need to be properly planned
Note : Timeline for IPR filing and registration (for Patent submission must be made at least 5 months before project close) 4
Project type and deliverables were clearly defined at earlier stage (Refer to the KPI Guidelines - on type of project ) 5
End Product(s) clearly defined 6
Problem Statement clearly defined 7
Project phases is clearly illustrated 8
Clear objective stated 9
Business case clearly indicated 10
Research Element – highlighted and compared with prior or on going research 11
Benchmark with available solution - on cost, and features (Operational / Financial / Technological benefit been highlighted) 12
Benchmark on technology / risk/ challengers with early adopter No
Items to Check
Check 13
Collaborators details highlighted 14
Support TMR&D strategic direction with relevant supporting info. 15
Requirement in terms of manpower, equipment and tools are clearly shown and tally to BP Details 16
Manpower loading shown and tally to BP 17
Project Cost summary tally with BP sheet 18
BP sheet submitted and verified 19
Budget breakdown tally with overall budget 20
Latest BP sheet used 21
Project risk & challenges indicated 22
Proposal has been reviewed and approved for submission (for TMR&D research project: by Head of Research, Head of RSBM & CFO)

17. Research Roadmap

18. Manpower No
Item Description
Cost (RM)
Justification 1 2 3 4 5

19. Material: Equipment Parts/CablesNo
Item Description
Cost (RM)
Justification 1 2 3 4 5

20. Material: Other Material (Non Assets)
Item Description
Cost (RM)
Justification 1 2 3 4 5

21. Incidental: List of Other Rental & LeaseNo
Item Description
Cost (RM)
Justification 1 2 3 4 5

22. Incidental: List of Training / SeminarNo
Description of Training / Seminar
Cost (RM)
No of Participants
Justification 1 2 3 4 5

23. Incidental: List of Repair & MaintenanceNo
Item Description
Cost (RM)
Justification 1 2 3 4 5

24. Incidental: List of Licence / Other FeesNo
Item Description
Cost (RM)
Justification 1 2 3 4 5

25. Incidental: List of Outsourcing / Technical ServicesNo
Outsourcing / Technical Services
Cost (RM)
Justification 1 2 3 4 5

26. Incidental: List of Projects AssetsNo
Project Assets Category
Description of Asset
Cost (RM)
Justification 1
Tool/Test Equipment
Test Equipment 1
Test Equipment 2 2
IT Equipment
Server 1 3
Office Machine & Aids 4
Furniture/Fitting

27. List of Researchers InvolvedNo
TMR&D
FTE
Roles / Justification 1
Technical Lead 2
Project Manager 3
Researcher 1 4
Researcher 2 5
Technician 1

28. FAQs and Standard Answer for External Parties
What is Management Fee?
Management Fee is defined as cost related to OPEX or TMR&D mgmt cost, in example HR &
Finance. Cost is fixed at 15% from project cost & approved by Group Finance.
What is Allocated Cost?
Allocated cost is cost related to research Management, for example IPR mgmt, project mgmt, strategic mgmt team, head of labs, theme lead & custodian mgmt. Cost is fixed percentage & approved by Group Finance.
What is SFOR?
Standard Fixed Overhead Rate is part of Incidental Cost & calculation based on per head count in the project team. Example of SFOR are electricity cost, space, laptop, SAP license.
What is SLR for salary?
Standard Labor Rate for salary rate & human resource related such as EPF, Socso & medical as per defined at company level & approved by Group finance. Cost varies according to manpower band.
What is miscellaneous cost?
Other Incidental Cost such as IP Application Cost, agreement Stamping fee) as per standards defined at company level.
How do we decide Band of researchers in the project?
Decision on Band govern by competency & skillset level required to carry out project task.
DO NOT SEND THE EXCEL BP TO CUSTODIAN OR EXTERNAL PARTIES. BP IS FOR INTERNAL USE ONLY. INFORMATION SHOULD BE TRANSLATED INTO POWERPOINT SEPARATELY.