1. Employ the Common Operating Picture Synchronizer (COPS)
Adjutant General School
Captain Career Course
Employ the Common Operating Picture Synchronizer
(COPS)
SHOW SLIDE: COMMON OPERATING PICTURE SYNCHRONIZER (COPS)
ADMINISTRATIVE DATA:
Academic Hours/Methods
0 hr/5 min Introduction
0 hrs / 40 min Conference / Discussion
0 hr/5 min Summary
1 hrs Total Hours
a. Common Operating Picture Synchronizer (COPS) was designed to provide a means of common visibility to Human Resource Command (HRC) and Major Army Commands (MACOM) personnel strength managers. The system provides users a single view of authorization and strength data for enlisted and officer personnel. COPS presents a view-only capability of existing data derived from multiple sources and initial access was limited to select HRC and MACOM staff. COPS is instrumental in resolving personnel management issues as we rapidly transform the Army. Currently, HRC utilizes the Personnel Management Authorization Document / Updated Authorization Document (PMAD/UAD) to manage strengths based on authorizations while MACOM managers utilize both The Army Authorization Documents System (TAADS) and PMAD/UAD. COPS enables users to see both management documents simultaneously. The system also incorporates personnel strength information extracted from existing EDAS and TOPMIS data. COPS merges this authorization and strength data to create a common operating picture. HRC will continue to manage strengths based on the PMAD/UAD and will not perform off-line personnel management unless fully documented. COPS provides the capability to view authorization and strength information, by specialty and grade, at the MACOM, Distribution Management Level (DML), Distribution Management Subordinate Level (DMSL), Parent Unit Designator (PUD), and Unit Identification Code (UIC) levels. Strength projections can be displayed for up to six months, at one-month increments. Additionally, COPS provides a drill down capability to view assigned strength at the individual Soldier level. This capability enables the user to concurrently see officer and enlisted assigned strengths for the current month, down to the individual Soldier level.
April 2016

2. Terminal Learning Objective
Action: Employ COPS
Conditions: In a classroom environment given access to a computer with access to the COPS database via wireless or LAN connection and an awareness of the Operational Environment (OE), variables and actors.
Standards: Students will meet the standard when they…
Understand COPS Terminology
Define the different COPS functions
Execute the different COPS operations
Produce a strength report
SHOW SLIDE: TERMINAL LEARNING OBJECTIVE
INSTRUCTIONAL LEAD-IN: As an Army HR Professional, learning all of the important systems and their functionalities will enable you to do your job more proficiently. COPS is one of these systems that will assist your office in the performance of your duties.
MOTIVATOR: As the Army builds its capabilities for the current and future force, human resources and financial management doctrine and structure must change to provide the required capability to commanders in the battle space. This briefing will provide you an update on both transformation and our efforts to support a modular Army using the Common Operating Picture Synchronizer (COPS).
Safety Requirements:  No food or drink is allowed near or around electrical equipment (CPU, file servers, printers, projectors, etc.) due to possible electrical shock or damage to equipment. Exercise care in personal movement in and through such areas. Avoid all electrical cords and associated wiring. In the event of an electrical storm, you will be instructed to power down equipment. Everyone is responsible for safety. A thorough risk assessment must be completed prior to every mission or operation.
Safety Statement: In a training environment, leaders must perform a risk assessment in accordance with FM 5-19, Composite Risk Management. Leaders will complete a DA Form 7566 COMPOSITE RISK MANAGEMENT WORKSHEET during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). Note: During MOPP training, leaders must ensure personnel are monitored for potential heat injury. Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the MOPP work/rest cycles and water replacement guidelines IAW FM , NBC Protection, FM , CBRN Decontamination.
Risk Assessment Level: Low - Safety Review=PT
Environmental Statement: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM Environmental Considerations and GTA ENVIRONMENTAL-RELATED RISK ASSESSMENT.
Evaluation: Students must successfully pass an end-of-module exam, MOD “B” assessment for Man the Force, with a score of 80% or higher (70% for international students).

3. References FM 1-0 (Human Resource Support)
AR (Personnel Accounting and Strength Reporting)
AR (Unit Status Reporting)
COPS Training Manual
SHOW SLIDE: REFERENCES
NOTE: Tell the students that all of these references are not required for COPS operations, but are provided for their information, to aid in identifying specific requirements for manipulating the system.
b. The following references assist HR personnel in managing strength
(1) FM 1-0 (Human Resource Support)
AR – Personnel Accounting and Strength Reporting
AR (Unit Status Reporting)
COPS Training Manual

4. Projected CM+1 Strength Projected CM+6 Strength
COPS Information Flow
Authorizations
Strength
G-1(ITAPDB)
G-1 EP OP
TAADS
PMAD
UAD
STAT
OAI Strength
TOPMIS II
Current Strength
Projected CM Strength
Projected CM+1 Strength
Projected CM+6 Strength EP OP …
OFFICER
AUTHORIZATIONS
EDAS
CURRENT
STRENGTH
TABLE
PROJECTED
STRENGTH
TABLE
ENLISTED
AUTHORIZATIONS OP EP
ITAPDB
SHOW SLIDE: COPS INFORMATION FLOW
Learning Step / Activity 1. Understand COPS Terminology
Method of Instruction: Conference Discussion
Instructor to Student Ratio: 1:16
Time of Instruction: 4 hours
Media: Small Group Instruction
c. COPS receives updated information from the Integrated Total Army Personnel Database (ITAPDB). ITAPDB receives authorization updates directly from TAADS and also from PMAD/UAD through Enlisted Distribution Assignment System (EDAS) and Total Officer Personnel Management Information System (TOPMIS). Strength Managers can then pull information from COPS through the World Wide Web (www), which goes through the Human Resource Command (HRC) portal, which then goes through the Cognos Web Server before finally reaching the COPS system.
COPS Cube
Refresh
Cognos Web Server
Strength Managers
W W W
HRC Portal

5. Accessing COPS HRC Upfront Portal Logon to COPS The COPS Portal Help
PowerPlay Quick Tour
Return to Source
Daily maintenance window is approximately between Eastern
SHOW SLIDE: ACCESSING COPS
NOTE: Tell the students that the first part that will be covered is how to access COPS and the tools available to help users better understand how to operate the COPS system.

6. HRC Home Page (1 of 2) Select “Self-Service Tools” hyperlink
SHOW SLIDE: HRC Home Page
Select “Self-Service Tools” hyperlink

7. HRC Home Page (2 of 2) Click on “COPS” SHOW SLIDE: HRC HOME PAGE
COPS can be access in multiple ways. One way is through the HRC Home Page at Once at the home page, click on the Self-Service icon and then click on the COPS icon. Another way is by directly typing the web address
From the homepage one can click on the tab Self Service, this will link them to many of the HRC systems. The COPS tabs is located close to the bottom of the page.

8. Logon Screen (1 of 2) Click on “COPS”
Show Slide: Logon Screen (1 of 2)
c. COPS can be access directly typing the web address Once at the home page, click on the COPS icon near the bottom of the page.
d. Accessing COPS system requires an CAC account authorization to access the COPS system.
Click on “COPS”

9. Logon Screen (2 of 2) Click on “Tab” Show Slide: Logon Screen (2 of 2)
e. Click on the COPS tab if you have CAC authorization to access the COPS system.

10. Opening a New Analysis Object
Show Slide: Opening a New Analysis Object
h. From the HRC COPS home page, locate the NEW button just below the search bar. The first option in the list after clicking NEW is Analysis.
Click the “New” tab and then select “Analysis”

11. Selecting a Subject Area
Show Slide: Selecting a Subject Area
i. Once you have selected the analysis button, you will see a list of the Subject Areas that you have permission to build reports from and click on the COPS button to open up a new Analysis object.
Click “COPS” from the drop down menu

12. Category Selection (1 of 2)
Here you will drag any columns you want on your report into this area at the top.
Show Slide: Category Selection (1 of 2)
j. Utilize the subject areas tab to add columns and filters to your selected columns of your query.
Here you will add any filters to any of the columns you selected from above.

13. Category Selection (2 of 2)
Below are the fields that have been dragged over from the left for this report.
You can sort in any sequence by dragging along the line of fields.
Show Slide: Category Selection (2 of 2)
k. The fields for this report are depicted on this slide which are derived from the subject areas on the left column and adding filters will be discussed next.
We’ll add “Filter” criteria next

14. Filtering (1 of 4)
Show Slide: Filtering (1 of 4)
l. Select the filters for your query by clicking on the right of each field and the drop-down will appear then select Filter.
Click the small arrow at the right of each field and the drop-down will come up. Then select “Filter”.

15. Filtering (2 of 4)
Step 1: Check the drop down arrow in the “Value line.
Step 2: Check the box of the fields you are searching for
Show Slide: Filtering (2 of 4)
m. Select the drop down arrow in the Value line and then select from the boxes of fields you are searching for.

16. Filtering (3 of 4)
You can see that we have filtered MPCAD for “Com Officers” and DMSL for “182 – 1st BCT/82d” and Month View Nm for “Current Month; Current Month+3”
Show Slide: Filtering (3 of 4)
n. Once you have confirmed your filter choices, click on the Results tab to run your report.
Once you have selected your filters, click on “Results” (top Left) to run your report

17. Filtering (4 of 4)
Show Slide: Filtering (4 of 4)
o. Your data is now displayed but you are not finished until the data is placed in a viewable format for your commander.
COPS has given us our data, but we’re not done yet!!!!!! The problem is that it’s not in a view that we can provide to the commander…

18. Report Organization (1 of 2)
Show Slide: Report Organization (1 of 2)
p. Changing the layout of your report starts with clicking on the icon with the little orange star which is located on the Views bar, then click on the word Pivot Table.
We need to change the view on this report.
Click the icon with the little orange star on the “Views” bar. Then click the “Pivot Table”.

19. Report Organization (2 of 2)
To organize the report, drag the “Icons” into either the “Columns” section or the “Rows” section.
You now have the data you need and can export to excel and modify as required!
Show Slide: Report Organization (2 of 2)
q. To organize your report, you will need to drag icons into either the Columns or Rows section.

20. Report Export
Once you have gathered the required data you can export the report into an excel document and further modify as necessary!
You now have the data you need and can export to excel and modify as required!
Show Slide: Report Export
r. Upon gathering the required data, export your report into an excel data and further modify it as desired.

21. Summary Why is COPS important to a Strength Manager?
It allows you to view combined unit strength.
It allows you to view combined unit strength forecasts.
It is a useful tool for developing and saving customized reports relevant to changing information needs.
It allows you to drill down to a combined unit to view unit rosters.
It allows you to drill through and view selected data on a Soldier.
Show Slide: Summary
NOTE: Reiterate to the students the importance of COPS and how it can be useful to them as an Army Human Resources Professional.
NOTE: SUMMARIZE LEARNING ACTIVITY AND CONDUCT CHECK ON LEARNING

22. Questions Show Slide: Questions
NOTE: Open a forum for students to ask questions.

23. Terminal Learning Objective
Action: Employ COPS
Conditions: In a classroom environment given access to a computer with access to the COPS database via wireless or LAN connection and an awareness of the Operational Environment (OE), variables and actors.
Standards: Students will meet the standard when they…
Understand COPS Terminology
Define the different COPS functions
Execute the different COPS operations
Produce a strength report
SHOW SLIDE: TERMINAL LEARNING OBJECTIVE
Restate Terminal Learning Objective and conclude lesson.