1. Institutional Class Report (ICR) & Registration Report
North Carolina Community College
Adult Educators Association
2010 Fall Conference

2. CE ICR Forms XXCE – CE ICR Reporting XICP: CE ICR File Parameters
XXEW: CE ICR Work File Build
XXED: CE ICR Detail Edit Screen
XXEE: CE ICR Error Correction
XXEX: Delete CE ICR Record
XXEC: CE ICR Work File Clear
XXER: CE ICR Generate Report
XXEL: Link CE ICR Work File to SECT
11/16/2018

3. CE ICR File Parameters
There can only be one contact person at the college (name)
You can have more than one address for receipt of verification report
11/16/2018

4. CE Work File Build THIS IS A SNAP SHOT
Colleague can be told which grades to ignore thus insuring an accurate membership hour count.
11/16/2018

5. CE ICR Detail Edit Form
Once you have built a work file, Colleague automatically assigns each record a number which is located on the right side of the report.
Adjustments are made just prior to submission of final report for CURRENT SEMESTER records
11/16/2018

6. CE ICR Error Correction
Z-RECORDS
This for is used to report previous semester additions or deletions ONLY
If you have run your final report but notice an error on a previous semester entry…use the computer generated number assigned…..
11/16/2018

7. Delete CE ICR Record Use the Colleague computer generated number….
11/16/2018

8. CE ICR Work File Clear
The snap shot you take today will show less than the snap shot you take Friday…….so you will have to clear the previous work file….
11/16/2018

9. CE ICR Generate Report
You can run this report as often as needed without sending the file to the system office
This is how you know about the errors and warnings…….
11/16/2018

10. CE ICR Errors Errors prevent CE ICR from transmitting
No building specified
No county specified for building
No location code for building
No location type
No meeting information
Invalid funding accounting method
No method of instruction
11/16/2018

11. CE ICR Warnings Warnings do not prevent CE ICR from transmitting
No valid students registered for course section
<student> did not have any attendance hours
If a student has been deleted from a course section, that student will appear on the Warning report……
11/16/2018

12. Additional Selection Criteria
If you wish to run just continuing education or just basic skills during the semester to identify errors that need to be corrected:
WITH SEC.ACAD.LEVEL EQ “CE”/ “BSP”
11/16/2018

13. Link CE ICR Work File to SECT
Use this form to link a manually added record to the work file before submission
11/16/2018

14. CE Registration Data Card
XXDC – CE Registration Data Card
XRFP: Registration File Parameters
XRFM: CE Registration Data File
11/16/2018

15. Registration File Parameters
There can only be one contact person at the college (name)
You can have more than one address for receipt of verification report
11/16/2018

16. CE Registration Data File
Colleague can be told which grades to ignore thus insuring an accurate membership hour count.
11/16/2018

17. Questions
11/16/2018

18. Future Training Classes
Access System Office Web Site
Trace to: Faculty and Staff
Trace to: Administrative Resource
Trace to: CIS Projects and Training
Click link: “CIS Training Information”
Above web link accesses 90-Day Training Calendar
If you have a specific training need, please contact Annette Busby, (919)