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WCSD A Primer for Testing: PPT Presentation
Washoe County School District Department of Assessment A Primer for Testing: Policies and Professional Expectations Notes: PPT to be used as a companion for the annual (fall) “Primer” Test Security training. The principal of each school is responsible for providing complete training annually in test security and test administration for all school personnel. Schools must have a signature sheet indicating that school personnel and any others who assist in any way with the administration of state-mandated tests have been trained on proper administration procedures and security issues. The principal of each school is also responsible for providing a refresher training prior to each state-mandated test administration focusing on specific requirements of the test being administered as well as an overview of test security procedures, taking into account the following requirements: Primary responsibility for test administration must not be given to unlicensed personnel, student teachers, teacher’s aides, emergency substitute teachers, or parent and community volunteers. Only individuals who have received test security and administration training are allowed to administer or proctor an examination. Training must be designed to cover the following practices: Instructions in proper handling of test materials Instructions in proper test administration Security procedures as outlined in this document Additional security procedures as outlined in the district test security plan Information regarding protection of school district personnel regarding the disclosure of testing irregularities (See Protection of School District Personnel in the Appendix.) Conditions related to testing, under which a teacher may be suspended, dismissed, or not reemployed Conditions related to testing, under which an administrator may be demoted, suspended, dismissed, or not reemployed Conditions related to testing, under which the state board may suspend or revoke the license of any teacher, administrator, or other licensed employee Each individual who is involved with the administration of state examinations will acknowledge in writing that he/she has participated in the annual and/or refresher training and that he/she has been informed of and understands the following: All information provided by the school district related to proper test security and test administration The potential consequences for failure to observe and carry out the requirements of the state and district test security plans The potential consequences for failure to comply with the state and district test security plans Training logs containing training dates and signatures of all participants must be kept at the school site and the district office for three school years. September 2018
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Purposes of the Assessment Program
WCSD A Primer for Testing: PPT Presentation Purposes of the Assessment Program Support Envision WCSD Strategic Plan, school improvement plans, and Multi- Tiered System of Supports (MTSS). Inform school and classroom decisions on differentiated instruction and intervention. Track statistical data longitudinally. Gather and report data that are accurate, meaningful, and professionally sound. Fulfill accountability requirements. Test Coordinator (TC) Notes: 2
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WCSD A Primer for Testing: PPT Presentation
Mandatory Participation, SY Career & Technical Education (CTE) --Course Completers (HS; course program specific) --Feb 4-Mar 29, 2019 (initial testing) --Apr 15-26, 2019 (retest) College and Career Readiness/CCR - ACT with Writing --All gr 11, gr 12 as needed; graduation requirement --Mar 12, 2019 (initial testing, paper) --Apr 24, 2019 (make-up, paper) ELPA - WIDA ACCESS (K-12) or Alternate ACCESS (1-12) --Grades K/1-12, EL eligible --Jan 7-Mar 1, 2019 (K) --Jan 22-Mar 1, 2019 (gr 1-12) NAEP--Jan 28-Mar 8, 2019 TIMMS--Apr-May 31, 2019 --Select Schools by Invitation (TBD) --math, reading, and/or science; gr 4, 8, or 12 Nevada Alternate Assessment (NAA) --Grades 3-8, & 11, IEP eligible alternate test taker --Feb 21-May 17, 2019 --Due: 5/22/2019, verify non-participation codes and return tests to be scored Science (gr 5, 8, & High School gr 9/10) Smarter Balanced Summative in ELA & Mathematics (gr 3-8) --Mar 4 (or later)-May 17, 2019 --Due: 5/22/2019, verify non-participation codes Test Dates (slide 1) Notes: The Nevada Department of Education prescribes the specific date or range of dates on or during which examinations and assessments will be given. Nevada Revised Statutes (NRS) requires that all students enrolled in grades for which a state-mandated test is given participate. All state and district assessments must be administered ONLY to eligible students. Eligibility is based on enrollment in Infinite Campus, including grade level or high school courses, and/or special programs (e.g. EL, Special Education). Information and updates about state and district assessments is shared directly to principals and test coordinators, or through the weekly Deputy Superintendent to principals. Eligibility: CTE Workplace Readiness Skills, CTE End-of-Program Technical Assessment (Career & Technical Education/CTE) assessment – grades 10-12, course specific, program completers College and Career Readiness (CCR) assessment--ACT with writing – all grade 11, grade 12 as needed (if they missed taking the test during their junior year) (ELPA) WIDA ACCESS, English Language Proficiency Assessment (ELPA) in Speaking, Listening, Reading and Writing – grades K-12; English learners, LEP eligible (ELPA) WIDA Alternate ACCESS, English Language Proficiency Assessment (ELPA) in Speaking, Listening, Reading and Writing – grades 1-12; English learners, LEP and IEP eligible, designated alternate test taker NAEP (National Assessment of Educational Progress), TIMMS (Trends in International Mathematics and Science Study) national/international sampling test – grades 4, 8, and 12, select schools (state/federally identified) Nevada Alternate Assessment (NAA) in Reading and Math – grades 3-8 and 11, and Science and Writing – grades 5, 8, and 11; IEP eligible, designated alternate test taker Science – Grades 5, 8, & High School (once only in grade 9 or 10, based on enrollment and completion of Biology course) Smarter Balanced Summative in English Language Arts (ELA) and Math* Assessments – grades 3-8 3
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WCSD A Primer for Testing: PPT Presentation
Mandatory Participation SY BRIGANCE EC Screen III (kindergarten entry assessment) --First week of school-Dec; between MAP windows --Within 30 days of enrollment in Nevada public/charter school State: MAP Growth Reading (K, winter/spring; 1-3, fall/winter/spring) District: MAP Growth Reading (gr 4-8, fall/winter; spring-optional) District: MAP Growth Math (gr 1-8, fall/winter; spring-optional) PSAT/NMSQT --All gr 10; interested gr 11 ($16 fee) --Oct 10, 2018; 3-hour delay for non-testers at most high schools End of Course (EOC) finals (Algebra 1, Geometry, Formal Geometry, English 3-4 eligible high school courses) --Online ELA Part 2 Writing: 2 months prior to end of semester/term --Paper testing: Last 6 or 7 days of semester 2 or end term District Common Finals, middle/high school course finals (course program specific, 0.5 or more credits) --Last 3-4 days of semester or term, unless specified otherwise Test Dates (slide 2) Notes: MAP Testing in Spring --window is longer (at least 4 weeks) --grades 4-8 for reading and grades 1-8 for mathematics are optional for spring only --mandatory, all kindergarten and grades 1-3 must participate in MAP Growth Reading Check Assessment Calendar(s) for other district-wide assessments and testing windows: 4
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WCSD A Primer for Testing: PPT Presentation
NAEP and TIMMS NAEP--National Assessment of Educational Progress & TIMMS--Trends in International Mathematics and Science Study Schools selected by the National Assessment Governing Board MUST participate (NRS ). School principal notified via in August/September. Reported by state based upon a sample of student populations; scores are NOT reported for individual students or schools. Conducted in grades 4, 8, and 12; mathematics, reading and/or science subject areas. Notes: NAEP (National Assessment of Educational Progress) TIMMS (Trends in International Mathematics and Science Study) Grades 4, 8, and 12 Mathematics, Reading, and/or Science The Principal of the school selected to participate in NAEP and/or TIMSS will receive an notification with sampled grade (4, 8 or 12), assessment subjects (reading, mathematics, and/or science), scheduled assessment date (on a day during January 28 – March 8 for NAEP, and/or on a day during April – May 31 for TIMSS), and assessment team information in August-September. 5
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Roles and Responsibilities
WCSD A Primer for Testing: PPT Presentation Roles and Responsibilities All individuals involved with the testing process must be trained. Classroom Test Administrator (TA) – must hold Nevada license; responsible for all testing activities at the classroom level Proctor assists the TA School Test Coordinator (TC) – Principal or designee (e.g. AP, Dean, Counselor) Note: Unlicensed proctors/staff must not be left alone with testing students or secure test materials. Notes: 1--Licensed substitute in a long-term assignment (should be identified in the employee system as a long-term substitute) at the site may be considered for a test administrator role. Trained long-term substitutes may serve as a Test Administrator and be given primary responsibility for test administration. TA or primary responsibility must never be given to short-term substitute. 2--During the testing session, students must be monitored by licensed educational personnel. The TC must consider how the TA will communicate with the TC, how students will be allowed breaks to leave the testing room (supervised), etc. if the TA is alone in the testing room, or the only licensed staff in the testing room. 3--DO NOT give TA responsibilities to an ETS or other unlicensed personnel. 6
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Security & Confidentiality
WCSD A Primer for Testing: PPT Presentation Security & Confidentiality assure security before, during, and after testing and during scoring; assure student confidentiality 7
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WCSD A Primer for Testing: PPT Presentation
DISCLOSURE OF TEST CONTENT IS STRICTLY PROHIBITED BY STATE LAW Unlawful review or disclosure of secure content is TEST FRAUD Notes: Both state and district: KEEP SECURE AND CONFIDENTIAL test items, problems, questions, and response/answer sheets, that are part of a state-mandated or district-mandated summative test and the approved answers for scoring them. DO NOT SHARE secure materials by any means or in any form, including but not limited to writing test prompts, test booklets, marked answer sheets, answer keys, items, diagrams, etc. DO NOT READ, REVIEW, LOOK AT, COPY OR TAKE NOTES ON TEST CONTENT DO NOT PHOTOGRAPH, RECORD, OR TRANSMIT ANY PART OF A TEST OR TESTING SESSION except as required for a test (e.g. NAA test sessions) Test Coordinator (TC) Notes: Test fraud is a set of activities that are illegal, inappropriate, or against the rules. “Photographing, recording or transmitting any part of a test or testing session is PROHIBITED unless the activity is required for the administration of an assessment.” 8
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Professional Integrity
WCSD A Primer for Testing: PPT Presentation Professional Integrity Copying, reproduction, or paraphrasing in any manner the test items, problems, answer sheets or questions and the approved answers for grading them by any means or disclosure of those items, problems, or questions and the approved answers for scoring them is a breach of NRS provisions, NAC regulations, WCSD testing procedures, and ethical expectations for the professional behavior of all district employees. Such breaches of testing procedures shall be cause for disciplinary action. Notes: 9
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WCSD A Primer for Testing: PPT Presentation
SECURE TEST MATERIALS At no time before, during or after testing, shall students have access to testing materials unless attended by licensed educational personnel, nor shall examination materials be left unattended, unless locked and secure. In other words, SUPERVISE STUDENTS AND KEEP TEST MATERIALS SECURE 100% of the TIME! Notes: 10
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Student Test Data & FERPA
WCSD A Primer for Testing: PPT Presentation Student Test Data & FERPA Reporting and accessing test scores of individual students by anyone other than authorized school personnel, the student’s authorized parent/guardian, or the student is prohibited. What is FERPA? Notes: 11
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WCSD A Primer for Testing: PPT Presentation Procedures
Test Administration Procedures when properly administered and interpreted, standardized test results provide an independent, uniform source of reliable and valid information 12
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WCSD A Primer for Testing: PPT Presentation
TEST MANUALS Read each specific test administration manual thoroughly. You are responsible for complying with the contents of these manuals. The manuals must be distributed, read, and scripts practiced well in advance of each test administration (when possible). Follow the instructions script provided for the test administration. Notes: 13
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WCSD A Primer for Testing: PPT Presentation
TESTING ROOM Minimum 1:30, (licensed) Test Administrator to students; ensure sufficient visual coverage. Changes to testing rosters must be made by the School Test Coordinator. Students not participating in a specific test and parents/guardians are NOT ALLOWED in the testing room. Document by name all individuals (students & adults) in the testing room; log signature and entry/exit time-stamp for all individuals assigned and not assigned to the testing room. Notes: 14
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WCSD A Primer for Testing: PPT Presentation
TRACK ALL MATERIALS DO NOT distribute test booklets and secure materials until the date of the examination. Each exchange must be logged; materials must not be left unsupervised. ACCOUNT FOR ALL TEST MATERIALS AT ALL TIMES! Collect ALL testing materials (e.g. scratch paper, test tickets, test booklets, writing prompts, student response/answer documents) before a student is allowed to leave the testing area for any reason. Notes: ACCOUNT FOR ALL TEST MATERIALS AT ALL TIMES! DO NOT distribute test booklets and secure materials until the date of the examination. Each time secure test materials change hands the exchange must be logged on a time-stamped sign-in/sign-out sheet and the materials must not be left unsupervised. The Test Administrator must collect and account for ALL testing materials (e.g. scratch paper, test tickets, test booklets, writing prompts, student response/answer documents) before a student is allowed to leave the testing area for any reason. 15
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WCSD A Primer for Testing: PPT Presentation
Test Materials Return Account for and return all materials in person to the School Test Coordinator upon completion of testing and not later than the end of the school day on which the examination is administered. Secure materials must be stored in a designated locked cabinet with limited access. Exceptions to this procedure will be discussed during test specific training. Notes: 16
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PERMISSIBLE MATERIALS
WCSD A Primer for Testing: PPT Presentation PERMISSIBLE MATERIALS Students may not access additional instructional/support materials. Materials specified as an accommodation or designated support for a student may be used only if they are also listed as permissible for the test. Students may not access personal materials during testing. Distribute permissible materials to students prior to testing. Notes: Permissible materials and tools vary by individual assessment. Do not assume that materials or tools allowed for one test are also allowed on other tests. Consult specific test manuals for a list of permissible materials. If provided, follow designated supports guidelines for each specific test. Use only materials provided by or approved for use by your School Test Coordinator and in accordance with test specific manuals/guidance. Music, white noise, etc. is not allowed in the testing environment. All students should test under similar conditions. Be attentive, students are 17
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WCSD A Primer for Testing: PPT Presentation
ENGLISH ONLY Administer tests in ENGLISH ONLY Translation by the Test Administrator or Proctor of any test material (directions, passages, questions, answer choices) into another language is prohibited. Translation of directions for review with a student prior to the test date may be permitted for some state assessments. Notes: 18
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WCSD A Primer for Testing: PPT Presentation
TEST ITEM ISSUES If a student has concerns about a test item: Without reviewing the item – Test Administrator records ONLY: test subject, grade level, test name/part, item number, version (for paper test), student name and ID, general statement about issue or concern, and submits information to School Test Coordinator School Test Coordinator reports information to WCSD Assessment Support District Test Director (WCSD Assessment Support) reports information to the state Notes: Typically the following information is sufficient for reporting item concerns: test subject, grade level, test name/part, item number, version (for paper test), student name and ID, general statement about issue or concern. Additional information may be requested for each specific test administration. In all situations, there is never a need to read the test item. Never discuss the issue or concern with the student. 19
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WCSD A Primer for Testing: PPT Presentation
ACTIVELY CIRCULATE Ensure students are on task, working and responding in the correct section of the test. ATTEND TO STUDENTS throughout the session; do not engage in distracting activities (and do not be a distraction!). NO ASSISTANCE of any kind may be given beyond making certain that students understand the instructions, in ENGLISH, for taking the test, and initial access to computer-based tests (e.g. launch browser, login, select test). Students must NOT assist other students. Notes: Emphasize…Ensure students respond to test items and use navigation and embedded tools or operate technology for computer-based tests WITHOUT assistance, from anyone (e.g. STC, TA, proctor, aide, ETS, other students). Students should be provided with ample opportunities to practice with online navigation and test tools for computer-based tests prior to test day and be prepared to TEST INDEPENDENTLY. 20
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WCSD A Primer for Testing: PPT Presentation
BREAKS Breaks taken during untimed and timed test administrations must be closely supervised and monitored by licensed educational personnel; peer interaction is prohibited. Document/log all persons entering and exiting the testing room; include time. Limit breaks during testing except for students taking the NAA or as noted in a student’s IEP or 504 Plan. Notes: A restroom break should be provided prior to test administration. Breaks taken during untimed and timed test administrations must be closely supervised; peer interaction is prohibited. While students have access to test materials (paper, online), they must be supervised by Nevada licensed educational personnel (e.g. teachers, counselors, administrators) with long-term district employment assignments at the site Document/log all persons entering and exiting the testing room; include time. Limit breaks during testing except for students taking the NAA; they may take as many breaks as necessary. “Single day tests” must be completed during an uninterrupted testing session; breaks must be supervised; students cannot return to a part in a single day test after an unsupervised break. Time restrictions must be followed for all timed-tests in order for test results to be valid. 21
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WCSD A Primer for Testing: PPT Presentation
EARLY FINISHERS Students who finish early and are waiting for the session to end… proctor collects all test materials supervise student while they access their personal print materials (paper-only, book) this means >> NO E-READERS << Pencil/paper activities are prohibited (no writing or drawing); students must not interact/talk Notes: 22
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WCSD A Primer for Testing: PPT Presentation
TRANSITIONS Untimed Tests: Provide additional time for any student who is working productively. Changing Location or TA: Students must be accompanied by trained, licensed staff and secure materials transported by licensed staff only. Unsupervised Break/Subsequent Day: For most exams, students may not return to a previously-administered section or part of a test after any break in supervision. Notes: Additional Time – when allowed, must be provided for any student who is working productively Transitions – students must not interact with peers and must be accompanied by trained, licensed staff Secure Test Materials – must be transported by licensed staff only Students Needing Extra Time – DO NOT excuse students to another class, lunch, recess, or other school activity prior to completion of single-day tests Unsupervised Break/Subsequent Day – for most exams, students may not return to a previously-administered section or part of a test after any break in supervision Clarification: Untimed” tests in the state and district assessment programs must be completed within the standard school day. If a test has no time limit, students must remain supervised from start to finish throughout the testing session, including all breaks. Students working productively should be afforded time to complete an untimed assessment at their own pace within the school day. It is advisable that students who normally need extended time for classroom learning tasks and assessments be scheduled to start single-day administration tests earlier in the day to ensure the student is able to finish before the end of the school day. 23
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WCSD A Primer for Testing: PPT Presentation
Notes: --NO “BYOD”/“bring your own device” = PROHIBITED; e.g. cell phone, “smart” devices, all “i-” devices (iPod, iPhone, iPad*), all “e-” devices, wearable communication devices *Pre-approved assistive technology listed on a student’s Testing Accommodations form may be allowed for used during testing. Assistive devices allow access to the test and must not connect to or provide outside information not available on the test. Monitor student use of assistive technology that may have tools and features or wireless capability that may pose a threat to test security or are not permissible for use on the test. --Note, for Smarter Balanced Summative ELA and WIDA ACCESS tests that include listening items, students will use headsets or may bring their own earbuds/headphones. Ensure proper use…students must not plug in their listening piece to other student’s computers or other devices. Monitor! The testing room is not a “bring your own device” zone. 24
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NO ELECTRONICS! Students and Test Administrators
WCSD A Primer for Testing: PPT Presentation NO ELECTRONICS! Students and Test Administrators Electronic devices strictly PROHIBITED TA and proctors—avoid cell phone use unless it is the only means of contacting school administration regarding testing issues. Unauthorized possession of a non-permissible device may result in the invalidation of scores and other consequences. IEP/504 accommodation—must be documented in student’s plan and approved for each test administration. Notes: Inform students, families, and staff in advance about the electronics policy during testing All non-permissible electronics are prohibited; not limited to cell phones Mobile phones in the testing room may be used only to call out or receive calls pertaining to the scheduled test/session Do not text, , or access any other applications if a mobile phone is made accessible during the testing session 25
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WCSD Local Assessments
WCSD A Primer for Testing: PPT Presentation WCSD Local Assessments assessment use must always adhere to the intended purpose of the assessment ** 26
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WCSD A Primer for Testing: PPT Presentation
The same prohibitions and rules against inappropriate Test Administrator/Proctor assistance and/or tampering with or inflating student scores that apply to Nevada accountability assessments apply to all WCSD Local Assessments. Notes: 27
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District-Wide Administrations
WCSD A Primer for Testing: PPT Presentation District-Wide Administrations District-level examinations may vary significantly in rules and procedures from State tests. Administrators and staff – carefully read all guidelines and resources that accompany specific tests; participate in appropriate training as required. Mandatory— Interim… K: BRIGANCE (state) K, Gr. 1, 2, 3: Measures of Academic Progress [MAP] Growth – Reading (state/district) Gr. 4-8: Measures of Academic Progress [MAP] Growth – Reading (district) Gr. 1-8: Measures of Academic Progress [MAP] Growth – Math (district) Finals (Summative)… Course-specific: High School Common Finals: Algebra 1, Geometry, Formal Geometry, Algebra 2, Algebra 2 Honors Course-specific: Nevada End of Course Finals: Algebra 1, Geometry, Formal Geometry Course-specific: EL Common Finals (MS & HS ELL English) Optional— Gr. 3-8: Smarter Balanced Interim Assessments (DRC INSIGHT) 28
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WCSD A Primer for Testing: PPT Presentation
BRIGANCE and MAP Adhere to prescribed testing windows. Must be administered by qualified & trained Test Administrators. Ensure full administration to all eligible students within* the testing window. Do not use scores from interim (or screener) assessments for academic grades. *Nevada K.I.D.S./RbG3 Guidance requires all new-to- WCSD Kindergarten students to be screened within 30 calendar days of enrollment; consult Assessment calendar for BRIGANCE/MAP testing windows State & District K: BRIGANCE EC Screen III (New Kindergarten within 30 days enrollment; August-December and between MAP windows) K: Measures of Academic Progress [MAP] Growth – Reading (ALL Kindergarten, winter & spring MAP windows) Gr. 1, 2, 3: Measures of Academic Progress [MAP] Growth – Reading District Gr. 4-8: Measures of Academic Progress [MAP] Growth – Reading Gr. 1-8: Measures of Academic Progress [MAP] Growth – Math Nevada K.I.D.S. Read/Read by Grade 3 (RbG3) law and grant program supports the improvement of academic achievement of students in reading in grades Kindergarten through third grade. Under this law, schools implement intensive instructional programs to meet the needs of students who exhibit deficiencies in reading. The primary purpose of assessing students in reading multiple times a year is to inform teacher instruction and ensure students achieve adequate proficiency in reading. 29
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WCSD Common Finals & NV EOC Finals
WCSD A Primer for Testing: PPT Presentation WCSD Common Finals & NV EOC Finals Test materials—test booklets/items, scoring guides/keys, calculator clearing guides—are secure. Follow security guidelines for storage, distribution/collection, supervision, administration, etc. Read and follow WCSD prepared guidelines for School Test Coordinators and Test Administrators. TA must read teacher script/s verbatim. Adhere to Administrative Procedure 6405: Final Test Guidelines. Notes: 30
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Testing Students with Special Assessment Needs
WCSD A Primer for Testing: PPT Presentation Testing Students with Special Assessment Needs all students must participate fully and meaningfully in required assessments Notes: 31
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Special Assessment Needs
WCSD A Primer for Testing: PPT Presentation Special Assessment Needs All students must participate in the regular or alternate state assessment/s Students with a current IEP or 504 Plan may be afforded accommodations Students without testing accommodations must test under regular conditions* *Designated supports, documented by an education team may be afforded to all students with special assessment needs regardless of program eligibility or classification. Notes: 32
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Alternate Assessments
WCSD A Primer for Testing: PPT Presentation Alternate Assessments IEP teams identify or verify alternate assessment eligible students at least 3 months prior to the prescribed testing windows (ELPA, NAA). Alternate ACCESS (ELPA), Grades 1-12, EL program eligible Contact Department of ELD Nevada Alternate Assessment (NAA), Grades 3-8 & 11 Contact Special Education Student Services & WCSD Assessment Support Notes: 33
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Review Accommodations and Designated Supports
WCSD A Primer for Testing: PPT Presentation Review Accommodations and Designated Supports All teachers and staff members at each school share professional responsibility in assisting the principal in ensuring that all students with special assessment needs receive appropriate accommodations and/or designated supports. Notes: 34
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WCSD A Primer for Testing: PPT Presentation
The notion that “more is better” is not appropriate when recommending testing supports and accommodations. Decisions must be individually based. Review at least annually; student needs change! Accommodations and supports should be beneficial to the student, consistently provided in the classroom and consistently used by the student, and promote independence. Notes: In making appropriate decisions, the education team should consider: --the student’s individual strengths and needs; --the instructional accommodations and/or supports currently provided to the student; --the types of testing accommodations and supports available for a test; and --the type and purpose of the test. Accommodations and supports needed by students early in their school career may not be needed as they gain more skills, knowledge and experience. As they get older, students themselves should participate more fully in the decision-making as to the types of testing accommodations and supports that are needed. Decisions must be made individually based on the student’s needs and ability to benefit from the accommodation and/or support and be as independent as possible. 35
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Accommodations vs. Modifications
WCSD A Primer for Testing: PPT Presentation Accommodations vs. Modifications Accommodations allow access to the assessment without compromising validity. Modifications alter the scope of what is being assessed. Students testing with “modifications” will be counted as non-proficient and not participating. Contact WCSD Assessment Support if considering testing a student with modifications. Notes: 36
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Testing Accommodations
WCSD A Primer for Testing: PPT Presentation Testing Accommodations Only for students for whom the accommodations are included on an IEP or 504 Plan Must be consistent with those used during the instructional day; should be practiced for at least 5 weeks prior to use on state or summative district assessments Specific for each student For Smarter Balanced Summative & Nevada Science, must be documented on current year NDE testing accommodations form Notes: Embedded Accommodations – for students with accommodations included as part of an IEP or 504 plan who are taking computer-based administrations; part of the technology platform. Non-Embedded Accommodations – for students with accommodations included as part of an IEP or 504 plan; for paper/pencil tests, or not part of the technology platform for computer-based administrations. 37
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Accommodations Must Not Invalidate Test Results
WCSD A Primer for Testing: PPT Presentation Accommodations Must Not Invalidate Test Results Not all accommodations listed in a student’s IEP or 504 Plan may be allowed on an assessment (the IEP/504 Plan does not dictate what accommodations may be allowed for specific tests). Use of non-permissible accommodations may result in invalid scores. Refer to the manual/guidelines for each test to determine which accommodations or designated supports are allowed. Notes: 38
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WCSD A Primer for Testing: PPT Presentation
Designated Supports Designated supports features are permissible for use by any student for whom the need has been identified by an education team. The education team must be familiar with the student and have knowledge about the purpose of the specific assessment and allowable/available supports. Designated supports must be assigned in advance (embedded DS) or provided before the test begins. Notes: The Education Team should include teachers, administrators and other educational professionals familiar with the student and the type and purpose of the assessment, as well as parents and when appropriate the student. 39
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Allowed Designated Supports Do Not Invalidate Results
WCSD A Primer for Testing: PPT Presentation Allowed Designated Supports Do Not Invalidate Results Available and permissible designated supports vary by test. Adhere to manuals/guidelines for each test. For all students (IEP, 504, EL, general education) document designated supports using WCSD prepared Designated Supports form. A student’s IEP or 504 Plan must justify or support the selection of designated supports. Notes: Embedded Designated Supports – available to students taking computer-based administrations and part of the technology platform. Non-Embedded Designated Supports – for paper/pencil tests, or not part of the technology platform for computer-based administrations. The School Test Coordinator retains copies of all forms for testing. 40
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WCSD A Primer for Testing: PPT Presentation
Be Judicious Too many unneeded designated supports or accommodations can DECREASE student performance. Notes: Make it individual. What is good for one student may not be right for another. For example, providing additional time may benefit some students but not others, depending on the individual needs of the student. For example, some students may use additional time to second-guess themselves and repeatedly revise their responses to test items. Long periods of test taking may diminish a student’s optimal performance as the student tires and loses concentration. 41
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Communicate with Test Administrators
WCSD A Primer for Testing: PPT Presentation Communicate with Test Administrators STC provide Test Administrator (TA) with list of students who will use approved accommodations and designated supports for a specific test. Embedded accommodations and designated supports set by the district or school proctor in the testing platform prior to testing. School Test Coordinator retains copies of all forms for testing. Notes: STC = School/Site Test Coordinator TA = Test Administrator --District (Department of ELD, Department of Assessment) sets all embedded accommodations and designated supports for DRC supported state assessments (WIDA ACCESS, Smarter Balanced Summative & Interim assessments, Science). STC must provide list of accommodations/DS for individual students to district within prescribed deadlines. --School Proctor sets embedded accommodations and designated features for MAP Growth assessments. 42
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WCSD A Primer for Testing: PPT Presentation
Confidentiality Confidentiality Agreement must be signed by TA providing read aloud assistance and/or acting as a scribe, authorized D/HH interpreters, and medical providers prior to test administration. When available, test specific guidelines for accommodations or designated supports must be followed exactly. Misadministration may result in invalid scores and disciplinary action. Computer-based testing: Attempt to use embedded technology first. Read aloud, scribe, and interpreter support will require one-on-one testing of students. Notes: Guidelines for providing certain accommodations (e.g. signing guidelines) or designated supports (e.g. human reader, scribe) may be available for some tests. When published guides are available, authorized staff providing the accommodation or designated support must adhere to the guidelines. 43
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Gr 3-5: Read Aloud/Human Reader
WCSD A Primer for Testing: PPT Presentation Gr 3-5: Read Aloud/Human Reader Grades 3-5, Smarter Balanced Summative, Science 5 Designated support (needed by very few if any) Separate setting Math/Science–All test content ELA–Items only; passages are NOT read aloud on any ELA assessments in grades 3-5 ENGLISH ONLY NO paraphrasing, elaborating, or explaining Signed Confidentiality Agreement retained 3 years Notes: For computer-based/online testing, attempt to use embedded technology first. Read aloud, scribe, and interpreter support will require one-on-one testing of students. Teachers providing read aloud/human reader assistance to students must sign the confidentiality agreement prior to test administration. Designated support (needed by very few if any) Separate setting Math/Science–All test content ELA–Items only; passages are NOT read aloud on any ELA assessments in grades 3-5 ENGLISH ONLY NO paraphrasing, elaborating, or explaining Sign & file Confidentiality Agreement 44
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Gr 6-8: Read Aloud/Human Reader
WCSD A Primer for Testing: PPT Presentation Gr 6-8: Read Aloud/Human Reader Grades 6-8, Smarter Balanced Summative; Science 8 Needed by very few if any ENGLISH ONLY NO paraphrasing, elaborating, or explaining Signed Confidentiality Agreement retained 3 years Accommodation only Designated Support ELA–reading passages IEP/504 only; very small number of students <2% of IEP/504 ELA–items only, NO reading passages Math/Science– all test content Notes: For computer-based/online testing, attempt to use embedded technology first. Read aloud, scribe, and interpreter support will require one-on-one testing of students. Teachers providing read aloud/human reader assistance to students must sign the confidentiality agreement prior to test administration. 45
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HS: Read Aloud/Human Reader
WCSD A Primer for Testing: PPT Presentation HS: Read Aloud/Human Reader Science (gr 9/10), End of Course (EOC) ELA/Math Finals, WCSD Common Finals Needed by few if any ENGLISH ONLY NO paraphrasing, elaborating, or explaining Signed Confidentiality Agreement retained 3 years Accommodation only Designated Support ELA–reading passages IEP/504 only; very small number of students <2% of IEP/504 ELA–items only, NO reading passages Math/Science– all test content Notes: For computer-based/online testing, attempt to use embedded technology first. Read aloud, scribe, and interpreter support will require one-on-one testing of students. Teachers providing read aloud/human reader assistance to students must sign the confidentiality agreement prior to test administration. 46
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WCSD A Primer for Testing: PPT Presentation
Text-to-Speech/TTS Embedded text-to-speech (TTS) technology is the preferred mode for read aloud support on computer-based tests. TTS may impede performance of students who have not previously experienced this support during practice or regular instruction. TTS for reading passages is an accommodation appropriate for very few if any IEP/504 eligible students district-wide. Notes: 47
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WCSD A Primer for Testing: PPT Presentation
Deaf/Hard of Hearing IEP eligible students may have access to Interpreter for all directions, math/science content, and ELA listening items (paper/pencil) ASL videos for listening and math items (computer) Closed captioning for listening items (computer) ASL glossary, hard-copy (paper), word-to-signed symbol style (math, science items) Random House Webster’s, Concise ASL Dictionary or Pocket ASL Dictionary Collins, ASL Concise Dictionary Notes: ASL interpreters must be trained in test security and sign the Confidentiality Agreement prior to providing services during testing. 48
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WCSD A Primer for Testing: PPT Presentation
Bilingual Dictionary Examinations are to be administered in English only Approved bilingual dictionary allowed for specific tests (math, science; see permissible materials for each assessment); NEVER allowed on ELA assessments word-to-word style translation Hard copy (paper) only BilingualDictionaries.com (recommended source) Notes: --Test administrators and proctors must speak and read in English only throughout the test session/administration to all students. --English only required for test directions, test script, all verbal instruction, read aloud support from a human reader. 49
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WCSD A Primer for Testing: PPT Presentation
Calculators Use varies by test! Consult specific state/district test manuals for guidance. Calculators are a universal tool for some math and science tests and may only be used on calculator allowed items. Specialized calculator (i.e. Braille, talking) is an approved IEP accommodation for students who cannot access the standard calculator or the embedded online calculator allowed for a given test. Notes: Some assessments that allow use of calculator or have calculator built in: MAP Growth: Mathematics (calculator items, tool automatically enabled, calculator type may vary by item) Basic, 4-function calculator --Smarter Balanced Summative MATH grade 6 (embedded) --SCIENCE grade 5 (embedded) Scientific Calculator --Smarter Balanced Summative MATH grades 7, 8 (embedded) --SCIENCE grades 8 & high school (9, 10) (embedded) --End of Course and District Common math finals (paper testing, non-embedded) PSAT, AP, SAT (CollegeBoard), ACT, IB – consult manuals or website for permissible calculators; typically allowed on calculator sections only 50
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Alternate Response Options
WCSD A Primer for Testing: PPT Presentation Alternate Response Options Describe the response option on the testing accommodations form. For students using a touchpad, keyboard, or Braille writer for written responses, responses may need to be transcribed (exactly) onto the answer document or into the online testing platform to be scored. Contact WCSD Assessment Support if planning to use speech-to-text (STT) technology for ELA writing items. Notes: 51
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WCSD A Primer for Testing: PPT Presentation
Primer Contents In addition to test security procedures, your Primer for Testing includes additional valuable information : WCSD Emergency Plan During Testing Testing Students with Special Needs Decision Making Flowchart Links (URL) for Assessment Webpage Resources Notes: 52
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Testing Irregularities
WCSD A Primer for Testing: PPT Presentation Testing Irregularities Professional Responsibility: Report incidents even if you are unsure about the severity or whether it qualifies as an irregularity. Violation of the state or district test security plans (WCSD Primer, NDE Test Security Procedures) Varying degrees of severity Administration errors Security breaches Interruption of testing Notes: 53
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Irregularities: Reporting
WCSD A Primer for Testing: PPT Presentation Irregularities: Reporting IMMEDIATE NOTIFICATION required by law: Test Administrators & Proctors: Notify your school Principal or School Test Coordinator ASAP (within 24 hours) School Test Coordinator or principal notifies district office; begin documenting incident and compiling evidence District office notifies Nevada Department of Education STC/Principal submits report and associated documentation to Department of Assessment Notes: Provide a detailed narrative. Include applicable student & staff information. Ask questions & obtain as much information or physical evidence as possible. Consider the impact on the student, school, and testing program. The Department (NDE) may investigate separately or in conjunction with WCSD. 54
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Irregularities: Follow-up and Consequences
WCSD A Primer for Testing: PPT Presentation Irregularities: Follow-up and Consequences Follow-up may require student/staff interviews and requested statements. Possible Consequences Corrective action administered by the State or District Invalidation of scores Accountability consequences Disciplinary action (student, staff) License sanctions Notes: 55
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WCSD A Primer for Testing: PPT Presentation
We Are All Responsible Test Administrators assume primary responsibility for their assigned test administration and group of students; Proctors assist the Test Administrator; The principal is ultimately responsible for all testing activities at the school. Notes: The principal is ultimately responsible for site test security and the proper training and administration of all state and district-mandated testing. We have a shared responsibility to strictly adhere to procedures in order to protect the integrity of the State and District testing programs, that we may gain reliable and valid information about student learning and educational progress. Validity and reliability of test results are dependent upon adherence to standardized test administration procedures and strict observance of test security protocols. 56
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Parent/Guardian Notification
WCSD A Primer for Testing: PPT Presentation Parent/Guardian Notification Large-scale district and state assessments: Notify parents/guardians of participating students, and affected students, at least one month prior. Schools should utilize multiple modes of communication (e.g. phone, , newsletter). Notes: (Share school-specific communication plan and expectations for staff/teachers.) 1) Some testing windows and the order of administration for some assessments are open and flexible to allow schools to schedule testing according to their needs and interests. Notify parents and staff well in advance and provide appropriate reminders to help encourage full participation and reduce make-up administrations. 2) The option to refuse participation in some state assessments (i.e. “opt-out”) may be reconsidered annually by districts in accordance with changes to Nevada law and direction offered by the Nevada Department of Education or the LEA (district superintendent). If approved for the current school year… Test refusal guidance (memorandum) and the associated form are not public documents and should only be provided at the time of signing to the parent, in-person, at the school site. Test refusals are not encouraged, and parents should be invited to meet with the principal to discuss the purposes and value of the state assessments, consequences for non-participation, and the parent/guardian’s concerns or reasons for not wanting their student to participate in tests for which they are eligible. Test refusal requests from parents are directly submitted at the site level to the building principal and may be received and reviewed closer to the opening of the testing window. A test refusal is recognized only for that school year and for the named assessments. Test refusals are not permitted for examinations or assessments required for graduation or course credit. Test refusals must be submitted to the principal each school year and prior to a scheduled test administration in order for a student to be held out of that testing session…a verbal notice or other type of parent note is not sufficient. Scores from tests taken prior to receipt of a test refusal request are not removed from the data set. If the student has an active IEP, the decision to refuse testing must be documented in the IEP. Completed test refusal forms must be scanned and included in the student’s educational file, documented in the school test security documents for that school year, and reported to WCSD Assessment Support (include student information—name & ID—with a list of the refused tests). 57
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Mandatory Training for ALL School Personnel Involved with Testing
WCSD A Primer for Testing: PPT Presentation Mandatory Training for ALL School Personnel Involved with Testing This presentation is meant to highlight information from the Primer; however, the Primer must be read in its entirety. Primer Training – September-October 2018 Refresher Training – Prior to each different test and testing window Information presented in this training is subject to revision based on direction from the Nevada Department of Education. Notes: 1) All certified and classified (ESP) personnel concerned with assessment must be familiar with the policies and professional expectations contained within the Primer…Annually 2) Those receiving the training must verify that they have received this training by completing the “Acknowledgement of Professional or Classified (ESP) WCSD Personnel” attached to the Primer. 3) Make notes as you read the Primer as this will serve as a reference throughout the school year for state and district test administration and test security in the WCSD assessment program. This document is publicly available on the district’s website (Assessment > Staff Information). If you are assigned to be a test administrator or proctor, you will also be responsible for the contents of test specific administration manuals or guidelines. 4) In order to be authorized to administer state assessments at the school site, principals provide assurances that all staff involved with any aspect of testing will complete training in test security and test administration. Prior to each test administration, principals also assure that all staff involved with that particular test will participate in “refresher” training that reviews general test security and guidance specific to the test to be administered. 5) Do not rely on previous experience for the administration of any state mandated assessment. 6) If you are unsure about something, review the Primer and manuals, and above all, ASK the principal or test coordinator. You may also reach out to Assessment Support for clarification and further guidance. 7) Staff who do not complete test specific training MUST NOT handle test materials or proctor exams. 8) Training—WHEN September-October – initial staff training in test security & test administration; “Primer Training” Prior to each different test and testing window – refresher training in test security and test specific administration procedures Training Notes: --The principal or his/her designee must annually review A Primer for Testing with all staff members who assist with testing and/or handle secure test materials. The Primer training supports coverage of the “annual test security and test administration training” for relevant school personnel as required by the NDE Test Security Plan under NRS. --Be prepared to share the school’s emergency plan during testing and other site-specific guidelines related to district and state testing. 58
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WCSD A Primer for Testing: PPT Presentation
Next Steps Read the Primer in its entirety and refer to the Primer throughout the school year. Print, read and sign the Acknowledgment form (first page of the Primer); submit signed form to school principal. Review the Primer, all applicable manuals, and attend refresher training with your site administrator(s) before each major assessment (prior to each state and district testing window). Notes: 59
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WCSD A Primer for Testing: PPT Presentation
MISSION STATEMENT The mission of the WCSD Department of Assessment is to maximize student success to achieve College and Career Readiness by promoting, monitoring and supporting a balanced assessment system…[collaborates with other departments] to provide valid and reliable data from multiple measures to inform curricular and instructional decisions and facilitates the judicious use of assessment information by a variety of users to answer questions about student progress. Notes: 60
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WCSD A Primer for Testing: PPT Presentation
For More Information Dr. Sandra Aird, Director of Assessment WCSD Assessment Support Team Phone: Hours: 7:30A – 4:00P **
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