1. Smart Onboarding
An EmpFinesse Work Partnership Solution

2. Business Context Business Scenario Proposed Resolutions
Smart Onboarding is a solution to partially or completely automate the employee onboarding process in an enterprise to reduce human bandwidth wastage in routine work as an representative agent in Assistant thread under Work Partnership model.
Business Scenario
Scenario for Stakeholder as HR/Admin
Getting proper on time update on various activities on the day of onboarding or during the process for a large workforce working in a different geographic location always is a challenge. Lack of information leaves enterprise with very less alternatives in choosing the right step for an issue to solve, also the productivity of the resource onboarded is also reduced. Organization suffers in both angle with the productivity of the existing workforce and the team onboarded.
Scenario for Stakeholder as Onboarding Candidate
Candidate who is onboarded typically doesn’t have any clue on what is going around him/her on the day of onboarding or a significant working days afterwards. Since the person is new to the organization, lack of information on the processes and corresponding follow ups may require. Most of the cases the sole purpose of onboarding a candidate to a workforce suffers due to lack of readiness of the candidate with the onboarding processes.
Proposed Resolutions
A graphical dashboard with comprehensive information for HR/Admin.
Scalability of the solution offers a superior control on the processes not only at organization level but also at individual level.
Automation of processes significantly reduce manual intervention where minimal effect on cost center.
One single window for an individual with all necessary information.
Consolidate information on each and every processes in a single window, which are usually scattered across the document.
Scope of analyzing the overall performance with the data available and further improvement on productivity of an individual/department and subsequently the organization.

3. Intimation to Recruiting Agents
Business Flow
Candidate Selected as Potential New Joiner
Joining Experience to New Joiner
Process Pool breaking the sequential flow of approval delivering experience of expedited onboarding
At entry point to premises a combination of biometric security check and QR verification ensuring fast yet secured process
Conversational Assistance based Query & Transactions
Multi-tier Dashboard
Native App to grab Onboarding Info and Status Anytime Anywhere including easy communication mode with Internal Stakeholders
Process Configuration as Power User
Access Joining Info
Connect HR Anytime
Persona based Feed
2-Way Feedback
Data Submission
Step by Step Guidance for every onboarding micro process through an Augmented Reality enabled interface
Unique Virtual Ambience driven Induction Training Experience with high degree of Interactivity
Enterprise Onboarding Stakeholders
[HR, Admin, IT, Security, Mgmt.]
Experience to Internal Stakeholder
Pre-Joining Experience to New Joiner
Intimation to Recruiting Agents

4. Technology Perspective
Architecture
Software and Tools
MS .NET framework 4.5
jQuery wrapper with AJAX call
Angular JS
Azure Storage and Azure SQL Database
Send grid services for Sending
Azure for overall integrated application hosting
Google visualization.
Output Format
An integrated application hosted on Azure with web application interfaces supported by several scheduled jobs

5. Value Delivered Reduced load on Business (HR Representatives)
Making their bandwidth available for more meaningful HR actions
Improving quality of work for HR increasing internal user satisfaction
Leading to HR headcount optimization
Faster Process Execution
Getting rid of approval dependencies and delays, unless critical for enterprise interests
Raising satisfaction of new employee contributing to motivation boosting
Left Shift of readiness for the new employee in actual contribution to work
Cost saving
Productivity improvement for old and new employee(s)
Headcount optimization

6. Snapshots

7. Thank You